As presented to the EGM 2002

RULES OF WARLEY RUGBY FOOTBALL CLUB
REVISED 2002 and AMMENDED 2004



1. The club shall be called Warley Rugby Football Club.
2. The club shall be affiliated to the Rugby Football
Union; North Midlands Rugby Football Union, Greater
Birmingham Rugby Football Union.
3. The objects of the club shall be to provide facilities
for the playing of Rugby Union Football and for the
social intercourse of its members and guests.
4. The membership of the club shall elect a Board of
Trustees.
5. The Board shall be comprised of Full Members or Past
Full Members of the club. The Board shall at all times
number not less than two and not more than four Members.
The Board shall be elected every four years. A Trustee
can be replaced at a Special General Meeting of the club
by a 75% of those present and voting thereat.
Chairmanship of the Board shall be on a rotation basis
from meeting to meeting with the current Chairman
holding a casting vote.
6. The responsibility of the Board of Trustees shall be to
protect the best interests of Warley Rugby Football Club
and shall therefore hold the power to veto.
7. The membership categories of Warley Rugby Football Club
shall be as follows:-
Full Playing Members - Full Members must have played at least
eight games for the club in their playing rugby career or be
Honorary Life Members or Honorary Vice Presidents or to
have been Full Members of the club between May 30th 2001
and May 2nd 2002. All these categories of membership
shall be entitled to full voting rights. Life Members
and Vice Presidents shall be elected at an annual
general meeting of the club by those Members present and
voting thereat.
Associate Members, Club Patrons, Club Advertisers:
These categories who have their membership applications
accepted by the Executive Committee of the club shall
enjoy the same rights and privileges of the club as Full
Members save that of voting rights at general meetings.
Warley Sports Club Members - these shall be Members of
Clubs and Associations or users of the clubs sports
facilities and be duly accepted for membership by
Warley Rugby Football Club Executive Committee, these
members shall enjoy use of the club facilities only as agreed by the clubs Executive Committee and shall
have no voting rights at general meetings nor shall
be eligible to hold a position on the clubs
Executive Committee.
7 (i) Applicants for membership must wait seven days from application for confirmation of membership,
(ii) Visiting team members and their bona fide guests become members of the club for the day of the game.
8. The President of Warley Rugby Football Club shall be
an honorary position and need not be filled by a
member of Warley Rugby Football Club. The President
shall be invited by the Executive Committee to hold
office for one year. The name of the President shall
be confirmed at the Annual General Meeting of the
club. The President shall not be a member of the
Club Executive Committee he shall be invited to
attend all meetings.
9. The Officers of the club shall be Chairman, Secretary,
Treasurer and Chairman of House and Grounds.
10. The Executive Committee of Warley shall comprise the
Officers of the club and the following members.
Chairman of Playing, Fixture Secretary, Senior Captain,
a Representative of the Associate Membership, Welfare Officer (AGM 2005) and four other Members. The Executive Committee can at any time co-opt other members as it sees fit. At least
five Committee Members shall be present at any Executive
Committee Meeting for any decisions to be deemed binding.
The Committee shall have the power to suspend or to
revoke the membership of any Member. (An appeal against
any such decision can be made to a full general meeting
of the club). The Committee shall be empowered to
employ such employees of the club as it sees fit. In
the event of the Chairman of the club being unable to
take the chair at any club meeting an Officer of the
club shall act in his place and shall take on the powers
of the Chairman and shall hold a casting vote.
A member of the Executive Committee can be from any
membership category of the club. Members seeking
election to the Committee must be nominated and seconded
by Full Club Members. The Executive Committee may form any sub-committee as it deems fit. Any such committee must report to and be responsible to the Executive Committee.
11. The Annual General Meeting of the club shall be held in
the month of May or June of each year at a precise date
and time to be fixed by the Executive Committee with 14
days notice given. The purpose of the meeting shall be:
The receiving of the Committee reports, to confirm a date
for the Financial General Meeting, the election of Club
Trustees (4 yearly), the election of the Officers of the
club, the election of the Members of the Executive Committee
and to elect Team Captains. Nominations for posts should
be handed to the Secretary 7 days before the meeting together with the names of a Proposer and Seconder. There being no such proposals nominations at the meeting shall be accepted. To consider any resolution handed to the Secretary
7 days before the Meeting together with with names
of ten Members supporting such a resolution.
The Committee may at any time call a Special General
Meeting of the club. A Special General meeting
of the club may be called by any Member supported by
15 Members and whose signatures are presented to the
Secretary.
An Extraordinary General Meeting of the club may be
called at any time by the Executive Committee or the
Board of Trustees having given 2 weeks notice to the
Membership.
The Annual General Meeting of the club shall fix all
membership and playing fees for the coming year. Save
in the case of a casting vote from the chair all Full
Members present may cast one vote to any motion at a
General Meeting. Any decisions made at a General
Meeting attended by fewer than 20 Full Members shall be
deemed to be not binding.
12. The House and Ground Committee shall at all times
include the Officers of Warley Rugby Football Club. The
House and Ground Committee shall be responsible for the
operation and management of Warley Sports Club. The
Chairman of this Committee shall be free to co-opt further
members to the Committee. The members of this committee
need not be Members of Warley Rugby Football Club. The
House and Ground Committee shall be responsible to the
Executive Committee of Warley Rugby Football Club.
13. The Chairman, Secretary and Chairman of Playing shall form
a Disciplinary Committee in accordance with the R.F.U.
requirements.
14. The colours of Warley Rugby Football Club shall be red and
white hooped jerseys with black shorts and red and white
hooped stockings.
15. Warley Rugby Football Club shall be a non-profit making
Members Club.
16. Any changes to the rules of Warley Rugby Football Club must be supported by at least 75% of the Full Members in
attendance at a General Meeting of the club and voting thereat.
17. The Annual Financial General Meeting of the club shall receive from the Treasurer or his/her Representative; a Statement of Accounts, a Balance Sheet and Report for the preceding financial year and an estimate of the receipts and expenditure for the following year. The Financial year of the club shall be from 1st September to 31st August.
All finances raised by or for the club shall be under the control of the Treasurer and through the Treasurer, the Executive Committee.
18. If at any General Meeting of the club, a resolution for the dissolution of the club is passed by 75% of the Full Members present and voting in favour, the Committee and Trustees of the club shall realise the property and assetts of the club and after the discharge of all liabilities shall transfer all remaining assets to the clubs full members.
The Annual Finacial General Meeting shall confirm the name of an independant Auditor.