AGM Minutes
Minutes of Warley R.F.C 36th A.G.M. 7pm 4th June 2007
Present
Ben Smith,Luke,Sharron and Stephen Maynard, Monica and Sid Bekker,Karl Blick, Jim Johnson, Mark Norris, Don Poole, Carl McGrath, Steve Horton, Derek Finnegan, Peter Jukes,
David N Smith esq, Nick Skett, Bob Brown, Paul Howard, Pete Davies, Spencer Lamb, Andy and Scott Boulton, Dick Timmons, Roger Jackson, Terry and Stuart Anderson, Dave Irwin.
Apologies
Paul Cox, Ant Hughes, Alex Joliffe, C Smith, Chris Skett, Nigel Belmore.
Minutes of last meeting
Proposed D Smith Seconded Don Poole.
Reports
Chairman
Last October your Officers negotiated a 25 year lease with Rhodia in place of the old 10 year. 25 years is a useful length of time because this time span allows us to attract funding. The Head Lease has been altered to allow us to sub let. We have Telecommunication agreements which are financial rewarding, as is the lease of the Tennis Courts to Mercury Health over 2-3 days a week for M.R.I. Scanning. M H have finally agreed to fund the physical changes necessary to accommodate the access of a very large vehicle. The Club is now V.A.T registered as he quarterly turnover is over the threshold. We are also registered with Tax an N.I. in respect of our employees, We are also registered with the Black Country Chamber of Commerce which gives us access to H.R. AND Tax advice.
From 1st July a smoking tobacco ban starts, we want to look after them and we will construct a slabbed seating area covered against the elements. Friday night hire is taking off June and July are booked solid and this has an effect on finances. We have 16-17 years left on the St Johns lease, getting the lease back up to 25 years is very difficult due to L.A. employee intransigence. Saturday p.m. hire brings in £450 a year, 2 Sunday morning hires to Bartley Green and Chapel, 2 children’s teams Sunday afternoon all bring in additional finance.
Treasurer
A printed statement of the Club’s finances was tabled and as requested forms an appendix to these minutes.
Chairman of House and Grounds
Club has functioned well due to the ministrations of T. Anderson and the present team. The yearly plea to encourage present and past players to drink at the club during the week was made. In addition to our Rugby Teams we host 15 Football Teams, 2 Bowls Teams and the artificial cricket strip will be soon laid. If anyone knows of a homeless Cricket Team invite them to contact one of the Officers. Because we host so many football teams the Football Association working with the R.F.U may provide major funding for site improvements. The proposal re the Squash Courts to make training rooms below and a gym above on a mezzanine was not looked on favourably by the R.F.U. The demolished houses where Tooth used to live [ raucous laughter] were referred to, the R.F.U. again were not enthusiastic. As Boxing is an Olympic sport, Warley A.B.A [ prop Kev Parry] are looking at a joint venture pwehaps using this site. R.F.U are promoting a massive publicity campaign to encourage ex players and adult Rugby virgins to join local clubs piggybacking on the publicity around the forthcoming World Cup. Warley, Harborne and possibly Dixonians will get together to hold events before and during the World Cup. 20th August 2007 will be a Family Day at Tat Bank.
Chairman of Players
When all the industrial language has been removed this becomes quite a short report. The Captains and stand in Captains were thanked for their help over the season with paperwork and general administration. The season started poorly once again due to injury and unavailability of players. The two coaches took over a poorly performing and unfit outfit, but new players brought in, new tactics and training turned the season around after Christmas. In the second team 4 or 5 young players brought along by the youth coaches made a deal of difference to performance, one player Ben Smith played in a first team league game. In spite of deploying 70 players over the season we were not as close as last year to getting out a third team.
Coach
Bob Brown thanked Don Poole for all his help, this is a friendly club and both Coaches have enjoyed the season. There have been good numbers at training, light training since the end of the season next Tuesday full on training Tuesday and Saturday p.m.
Youth Section
Spencer Lamb reported training starts 10th June. 9-12 the season went well, U12-13 struggled at times more effort will be targeted on them next season, U15 went from strength to strength and some games were won.
President
The Committee has asked Barrie Davies to stand once again as President. He agreed and was elected by acclamation. He thanked the Andersons and Nick Bright for their help on Presidents Day it was a very successful day
The last four years have been a sterling foundation for the future. He declared that there was only one application for the position of Chairman and Dick Timmons was declared duly elected. There were only one application for each of the following positions and the following were declared elected, Secretary roger Jackson, Chairman of House and Grounds Spencer Lamb, Treasurer Paul Cox, Chairman of Players Don Poole, Fixture Secretary Pete Davies, 1st Team Captain Nick Skett, 2nd Team Captain Derek Finnegan, 3rd Team Captain Ian Morrall, Welfare Officer Sharon Maynard, Associate Corrina Sheward. Ordinary members ,Terry Anderson and Steve Horton. Applications were asked from the floor for the two remaining positions, Martin Taylor was proposed by Don Poole, and seconded by Mark Norris. Carl Blick was proposed by Spencer Lamb and seconded by Steve Horton, both candidates were declared elected.
Table of Vice Presidents, Life Members, Team Captains and Chairmen
Kevin Jordan has compiled these tables from his records and in consultation with past and present members.
These tables were accepted by the meeting as the most accurate listings available and can only be changed by provision of written documentary evidence.
Insurance of Players
General discussion occurred. Bob Brown and Nick Skett provided information and the meeting it was up to each player to decide on his own needs. It was agreed that a poster be put up in the changing room, notes in the Handbook and on the Notice Board, a Birmingham Hospitals poster to be displayed.
Debenture Holders
We have 4 definite holders with a fifth probable, it has been agreed that payment can be staged in some cases.
Subscriptions
Chairman said there was no need to change the level of subscription. Don Poole asked that the different levels be recorded. Full members to pay £30, it was hoped that V.P. and Life Members also pay this, Associate Members £10, over 18 Players £5 per match £40 being required for full membership, 18 unemployed and students [the same thing surely ed] £2.50, 16 &17 £1.
A.O.B
1 Barrie Davies asked that the two league games with Chaddesley Corbett be switched so that the September game is at Tat Bank.
2 A discussion about a 2nd Team Merit Table took place, the local Merit Table looked very strong, the Staffs Merit Table will be looked at as an alternative.
3 Don Poole asked that posts be erected at St Johns.
4 Dave Smith was disappointed that there was no Tour last season, many agreed. Dave said he would look into next seasons Tour.
5 Derek Finnegan noted that this evening’s turn out was disappointing. This was in spite of notices displayed since before Presidents Day and emails being sent to everyone who had given one to the Club’s Data Base.
6 Paul Howard said that he gets too little information for our web site. Match Reports would be a nice touch. Paul’s email address will be put on the notice board.
7 Spencer Lamb volunteered that Kev Parry had a friend who had a Chateau, quite cheap.
8 Presidents Day 4th May 2008
Dinner and Dance 16 th May 2008
Next Committee Meeting 7 pm 9th July 2007
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