2006 AGM MINUTES

Minutes of the Annual General Meeting
of the Canford Crocodiles Boat Club
in West, Canford School
Friday 22 Sept 2006



1 Apologies
Apologies for absence were received from the following:
Jonathan & Jenny Calder-Smith, Katie Walker, Tim & Diana Saunders, Tim & Patricia Shepheard-Walwyn, John & Penny Fulford, Colin & Pip Davidson, Glen & Sarah Miller, Michael & Jane Heard, Robert & Louise Bodnar-Horvath, Graham & Catherine Kene, Tony & Shona Mellowes, Desmond & Annie McCann, Martin & Siobham Broomfield, Liz Darby, Jo West, Mark & Jill Thornton, Graham & Geraldine Van Tuyl.
Attendance List attached below.

2 Minutes of the 2005 AGM
These were accepted and signed by the Chairman.

3 Matters Arising
There were no matters arising.

4 Chairman’s Report
Simon West presented his report. It is attached to the minutes in the official file. He outlined the events and achievements of the year and thanked all the committee for their help and support throughout the season. He mentioned a particular vote of thanks to Nigel Walker and Andrew Powell for their commitment to the club, and to Sharon and Kevin for all their efforts to both the Junior Crocodiles and the school boat club activities, particularly for the Wessex Junior Regatta at Bryanston. He also reported that it was a great pleasure to welcome Ian Dryden as new director of rowing. On the matter of communications it was reported that a new website has started and that the secretary had managed to pass most information to members via e-mail throughout the year. The club would continue to support rowing at Canford by donating money to purchase key equipment as directed by the school coaching staff. Many successful social events had been held during the year with the highlight being the wine tasting event in May. The tent had been to many regattas this year and support from members had been excellent in getting this up and down on site. Finally he expressed optimism for a good rowing year ahead for 2007 and pledged continued support to Ian Dryden and his rowing staff.

5 Treasurers Report
Andrew Powell reported on the current balance of the account (£1269-86) and he felt that the account was in good shape. He distributed the account summary (copy held on file) and explained the detail of the figures. He recommended that the account remained within the school main account as the major benefits were that this meant there were no interest payments or charges, as we moved through the red or black. Activity through the account was quick and easy to organise and we did not have to pay for an accountant to audit it. The Chairman thanked Andrew Powell for his dedication to keeping the accounts. A suggestion that a separate account with a high street bank be set up to cover income generated from OC members was discussed, and the committee agreed to explore this option at their next meeting. The benefit that this would bring would be in setting up Direct Debit payments.

6 Election of Officers
Chairman
Dr Denise Cope was proposed as new Chairman by Mr Simon West and this was seconded by Mr Andrew Powell and unanimously carried, and she was duly elected unopposed.
Vice Chairman
Mr Simon West was proposed as new Vice Chairman by Dr Mike Reichl and seconded by Mr Nigel Walker and unanimously carried, and he was duly elected unopposed.
Secretary
Mr Colin Davidson was proposed as new Secretary by Dr Denise Cope and this was seconded by Mr Simon West and unanimously carried, and he was duly elected unopposed.
Treasurer
Mr Andrew Powell was proposed to continue as Treasurer by Dr Denise Cope and seconded by Mr Derek Drury, and elected unopposed.
New Members
Mrs Linda Johnson was proposed as a new member by Mr Nigel Walker and this was seconded by Mr Andrew Powell and she was duly elected.
Existing Members to continue
Mr Ian Dryden as Director of Rowing
Mr Michael Darby as member
Retiring Members
Dr Mike Reichl
Mr Nigel Walker
Mrs Catherine Kene

7 Membership Fees for 2007
The Chairman proposed that the fees for the forthcoming year remained as £25 for family membership and for OC members as £5. Shell parents would continue to be offered free membership to the Crocodiles for the first year of Shell Rowing, in order to encourage them into the club and to experience the benefits from all that it offers.

8 Director of Rowing Report
Ian Dryden submitted his report of which a copy is held on file. He described all the events throughout the year including training camp in France, key regattas, the National Schools event and House Regatta. Great improvements had been made and some trophies had been won. The girls’ crew did well at Henley but drew a tough opponent in the first round without success to show for all their hard work. The First Eight won their first round at Henley against St Georges School but drew St Ignatius Preparatory School USA in the second round and were convincingly beaten. These opponents later went on to win the Princess Elizabeth Cup. Ian concluded his report by explaining his plans for the next year, which included the purchase of a new octo for the Shells.

9 Junior Crocodiles Report
Sharon Ayles submitted a written report on the Junior Crocodiles Club, which was read out by the Chairman. This is attached. This year two Bournemouth University crew members had again been “employed” to assist with the coaching (paid from the fees charged to parents). Thanks were also mentioned for Dave Stuart for all his help each week. This had been another good year for the juniors and it was imperative that this excellent facility continued. It was hoped that some senior rowers would assist by being involved next year helping the youngsters improve.

10 Any Other Business
Disappointment was expressed by the lack of numbers of parents attending this year’s dinner and discussions ensued as how best to improve things for the future. It was suggested that the cost of the dinner be reduced and the committee agreed to investigate options. The matter of the club’s purpose was questioned and after some brief explanations by committee members, it was agreed that a copy of the constitution would be published onto the website, so that everyone could see this and hopefully this would encourage even more members to join in the future.

11 Date and venue of next year’s AGM
It was proposed to hold the AGM and Dinner next year on Fri 21 Sept 07. Discussions on the suitability of this date occurred and the committee agreed to take some soundings from existing members, before confirming this date.

12 AGM Dinner
This year’s guests attending were: John and Alisoun Lever, the 1976 Canford Crew comprising: Jonno Tennant (+ Gottchy), Mal Strong (+ Eli), Rob Lasseter (+ Holly), Julian Halliday (+ Liz), Mal Trice.




Signature ………………………………




ATTENDANCE AT AGM 22 SEPT 06

Derek and Dagma Drury
Simon West
Mike Reichl
Denise Cope
Nigel Walker
Ian Dryden
Andrew Powell
Michael Darby
Linda Johnson
Maggie Kemlo