Club Rules
Some revisions to the club rules were approved at the Annula General Meeting held on Sunday 5th December 2004
The revised club rules are set out below:-
G. M. Y. & B. C. GENERAL RULES
1. NAME
The name of the Club shall be “The Gosport Model Yacht and Boat Club” and the Headquarters shall be at the Model Yacht Lake, Walpole Park, at Gosport. The Club colours will be dark blue, light blue and yellow. The Club Logo / badge will be as displayed on the front cover.
2. OBJECTS
To encourage, promote and facilitate model boating in all its aspects.
3. AFFILIATIONS
The Club shall be affiliated to the National and Local Governing bodies.
4. OFFICERS AND COMMITTEE
(a)
President and Vice Presidents
Commodore
Radio Control Sailing Secretary
Vice-Commodore
Free Sailing Secretary
Honorary Secretary
Scale Sailing Secretary
Honorary Treasurer
Publicity and Promotions Officer
House Committee Members
(b) The Executive Committee shall consist of the Officers as at (a) above (except the President and Vice Presidents) elected from the full membership at an Annual General Meeting, four to form a quorum one of whom must be either the Commodore, Vice Commodore or Hon. Secretary. The Chair-person at an Executive Committee meeting shall have a casting vote only.
(c) All Officers must retire annually at the conclusion of the Annual General Meeting. All occupants of the posts at para (a) above are eligible for re-election. The maximum consecutive period of the Commodore’s term of office is four years.
(d) Sub-committees may be set up, each having a minimum of three Club members and a Chair Person, for Special Events, Radio Control, Free Sailing, Scale Activities or House duties to conduct the detailed business of their own sections, the minutes of each sub-committee meeting are to be presented to the subsequent meeting of the Executive Committee who have the authority to amend the decisions taken by any sub-committee, particularly on matters likely to affect the general or financial interest of the Club.
(e) Composition of any sub-committee to be reported to the Honorary Secretary at the next Executive Committee meeting.
(f) The Financial year shall end on the 31st October.
5. MEETINGS
(a) The Annual General Meeting shall be held within two months of the end of the sailing season.
(b) Executive Committee meetings shall be arranged as required by the Executive Committee.
(c) All members shall be notified of General Meetings at least two weeks before the date of that meeting. This notice to include the minutes of previous meetings, an examined, checked and signed Statement of Accounts and an agenda, with briefing notes as necessary.
(d) An Extraordinary General Meeting shall be called within twenty-one days of a requisition signed by not fewer than five senior members. Such requisition must be made in writing to the Hon .Secretary and the reason for it must be stated.
6. MEMBERSHIP
(a) The membership of the Club shall be constituted as follows:
(i) Family membership (Honorary) for spouses/partners and children of Senior members shall be deemed to be social membership only. Family members wishing to sail regularly are required to become either Senior or Junior Members.
(ii) Senior members 18 years and over
(iii) Junior members under 18 years of age at the time of Subscription payment.
(iv) Life and Honorary members as elected at a General Meeting
(b) Junior members of 15 years and over will be eligible to vote at General Meetings.
(c) Honorary members do not have sailing or voting rights.
(d) The fact of persons becoming or continuing as members is a distinct acknowledgement on their part that they will be bound by the rules of the Club.
7. ELECTION OF MEMBERS
(a) All candidates for membership shall be proposed and seconded by senior members on the application form provided for the purpose and elected by a majority vote of the Executive Committee.
(b) In the event of a nominee being rejected by the Executive Committee, the proposer and seconder shall have the right to appeal to a General Meeting called for that purpose.
8. SUSPENSION AND EXPULSION
The Executive Committee shall have the power to suspend or expel any member whose conduct they consider to be detrimental to the interest of the Club. Such member shall have the right of appeal to a General Meeting.
9. SUBSCRIPTIONS
(a) Subscriptions become due on the 1st January and must be paid direct to the Treasurer.
(b) Members elected on or after 1st August will pay half a year subscription.
(c) Should an increase of subscription be deemed necessary at any time the Executive Committee shall recommend the proposed increase and submit it to a General Meeting for approval. Any entrance fee and/or berthing fees shall be dealt with in a similar manner.
(d) Members paying their subscription by the 31st January shall be eligible for a discount as agreed at an AGM.
(e) Members are encouraged to join the MYA each year and also to consider taking a subscription to the MYA Quarterly Acquaint.
10. TRUSTEES
(a) The Club, its premises( if applicable) and all Club property thereon other than cash, or cash at the Bank, shall be vested in the Executive Committee, and shall be insured against fire, burglary, storms, flood and third-party risk.
(b) The original Trustees, who are named in the Club’s various legal documents, were the Commodore, Vice Commodore, Hon Treasurer and Hon Secretary, at that time. To avoid costly legal charges with each change of Club Officer, they will remain as Trustees, provided they continue to be full Club members and are willing to do so. On their retirement as Trustee, they are to be replaced by a full member, approved by the Executive Committee, at that time. The lease requires there to be at least two Trustees.
(c) The Trustees will be indemnified from liability for any losses arising in connection with wrongful acts carried out by the Club.
11. PERSONAL PROPERTY
(a) The Club and it’s Officers cannot accept any responsibility for any member’s personal property.
(b) Personal property, including models left on Club premises by persons whose subscriptions and storage fees are one year in arrears shall be disposed of to defray storage and other expenses, after notification by the Hon. Secretary to the last known address of the owners.
12. STORAGE OF BOATS
Members storing any model(s) in the boathouse shall pay a berthing fee per season per model as may be recommended by the Executive Committee and approved at a General Meeting of the Club. (Note : The Club does not carry any insurance cover for members’ boats stored in the Boathouse)
(b) Yachts or Boats will be berthed within the area allocated as agreed by the Executive Committee.
(c) Keys of the boathouse shall be hired to members of one year’s standing at the discretion of the Executive Committee, on payment of a £10-00 deposit and completion by them of the application and responsibility form. Keys of the Clubhouse shall only be issued to members of the Executive Committee.
(d) All keys must be returned to the Hon Secretary on ceasing to be a member of the Club or Executive Committee when the deposit will be refunded. Lost Keys must be reported to the Hon .Secretary and will be replaced on payment of an additional fee.
13. RADIO CONTROL EQUIPMENT
(a) Radio control transmitters are only to be used by the lakeside and after a frequency peg has been obtained.
(b) The use of 35 Mhz is not allowed.
(c) Frequency pegs and pennants are to displayed at all times.
14. CLASSES OF YACHTS
(a) All classes of yacht recognised by the M.Y.A.
(b) Any other form of model yacht or boat except that no internal combustion engine powered models are permitted.
15. MEASURING FEE
A measuring registration fee as agreed at an Annual General Meeting shall be charged for rating certificates. Such fees shall be paid into the Club funds/to the Measurer on a 50/50 basis.
16. YACHT RACING SEASON
The duration of the racing season shall be determined by the Executive Committee of the preceding year.
17. EVENT RULES
(a) All events shall be conducted under the rules of the appropriate association conducting that particular aspect of model boating.
(b) Additionally local rules as required by the G.M.Y. & B.C and also the Gosport Borough Council will be displayed on the boathouse and clubhouse notice boards, and are to be complied with at all times.
(c) A handicap system may be used when assessing winners of events except Open Events.
(b) Event entry fees shall be as recommended by the Executive Committee and notified at General Meeting.
18. TROPHIES
(a) All trophies are the property of the Club. After award, the principal trophies will be retained for display in the Clubhouse Trophy Cabinet, and a certificate of award presented to the recipient.
(b) A record of past and present Trophy Holders will also be displayed in the Trophy Cabinet, alongside the relevant Trophy.
(c) Lesser Trophies, not required for display, may be taken away from the Club, but the recipient is responsible for it’s care and safety, and the Trophy must be returned prior to the next AGM.
19. GENERAL
(a) All cars are to be parked on Council authorised parking spaces only.
(b) Members are to ensure that the lakeside, Club and boathouse premises and facilities are left in a clean and tidy condition.
(c) During an allocated period the use of the lake is restricted to the appropriate class. This rule (c) may be relaxed at the Race Officers discretion.
(d) Members, their guests or visitors using the facilities of the Club shall do so entirely at their own risk and implicitly accept that the Club will not accept any liability for any damage or loss of property belonging to members, their guest or visitors.
(e) Members shall be responsible for the conduct of their guests.
20. INTERPRETATION OF CLUB RULES
All matters concerning the interpretation of these rules shall be dealt with by the Executive Committee, whose decision shall be final.
21. BYE LAWS
The Executive Committee shall have power to make Bye-Laws for regulating the conduct and affairs of the Club, provided the same are not inconsistent with these Rules. Bye-Laws shall be binding on all members. When appropriate, Bye Laws shall be submitted to the next AGM for incorporation into these rules.
22. ADDITIONS OR AMENDMENTS TO THESE RULES
(a) Any additions or amendment to the above rules must be submitted to an Annual General Meeting for consideration and adoption and circulated to all members at least fourteen days before the date of the meeting.
(b) Adopted rules will be notified to all Club members as soon as possible after the Annual General Meeting.
23. ASSETS
On dissolution of the Club the Assets of the Club shall be distributed to charities nominated by the Executive Committee.
24. RESOLUTION OF GENERAL MEETING
The foregoing Rules have been revised and adopted by the Gosport Model Yacht and Boat Club in General Meeting on 5th December 2004 and come into force as from that date. |
