Welcome to CommuniGate, the community web pages brought to you by Newsquest Digital Media.

Any non-profit making community organisations and groups are invited to build their own websites including information relating to their activities and become part of their local on-line community.

This document is designed to help you build and manage your content and covers many of the frequently asked questions. If, however, you still need help please contact your CommuniGate administrator

Before embarking on any site construction please make sure you have read and understood the Terms and Conditions under which you may operate.

Your Site ID

Whatever you put here will form your unique site indentifier. For example, if you are building content on behalf of the Yourtown Round Table, you may wish to use Yourtown Round Table as the Site ID. The content you build will therefore be accessible at http://www.communigate.co.uk/herts/yourtownroundtable

Your Password

You will need to enter both your password and Site ID to work on your site in the future. Your password must be between 6-12 characters in length , contain a mix of upper and lower characters as well as at least two numerals and you are asked to enter it twice here to make sure the system correctly records your chosen password

E-mail Form

If you select this option it will allow people to e-mail your organisation from within the pages of your site. A simple mailform page will be included within your site that will allow visitors to send email messages to the email address you registered with CommuniGate.

Setting up your first page

In the Page Title field enter the name of your page. This will form a hypertext link so the page can be accessed by users of your site. Write the headline for your story in the Story Headline field and then the words of your story in the Story Content box below.

Including a link

If you want to link to other content on the World Wide Web, here’s how to do it. Put in the Link Text box the actual words which you want to form the hypertext link. In the Link Destination box put the URL you are trying to link to. So if you want the words Carp Fishing to form a link to http://elbow.demon.co.uk/index.htm put Carp Fishing in the Link Text box and http://elbow.demon.co.uk/index.htm in the Link Destination box.

Including an image

You can include images in your story by either selecting an image you have already uploaded to your site or by uploading a new one. In either case you have the choice of making the image appear to the left or right or above or below your story test. To upload an image for the first time, you must have the image in .jpg or .gif format on your computer or a networked drive attached to it.

To upload the image, click on Browse to access your hard drive or network. Navigate your way to the image then double click it to upload. The path to the image and the file name of the image will appear in the Upload Image dialogue window. Alternatively, if you know the path to the image and its name you can key this directly into the Upload Image dialogue window.

If you want to include an image which you have used elsewhere on the site, (a logo perhaps) you can do so by clicking the From Image Library button. This gives access to your existing images via a pop up window. You can select the image you want and click it for inclusion on your page.

If you try to upload an image file which is too large, you will be prompted to reduce the file size by the following.

ERROR! The file you uploaded is too large. The maximum file size is 50Kb. Please try compressing the image further before resubmission.

This does not mean that the file is too large to fit on the page – though it may be - but that the file contains too much data. The limit is set at 50kb which is ample for a compressed .jpg or .gif file. If your file has been rejected, look to reducing its size to less than 50kb.

Additional Content

This function allows you to choose to add local news and/or sports feeds to your pages as well as a local weather forecast. To add News and/or Sport, click the check box alongside the Include Local News Headlines or Include Local Sports Headlines then select from the drop down menu alongside each the town from which you wish to draw your content. This does not have to be the same town for both news and sport.

To include the weather forecast, click the box alongside Include Local Weather Forecast.

Adding new pages

Further pages can be added to your site by entering your user name and password at http://www.communigate.co.uk and then clicking on Add a New page. You will be prompted to choose between a Standard page (all the functionality of Setting Up Your First Page is replicated here), a Contacts Page or a Links Page.

The Contacts Page allows you to include any or all of the Organisation Name, Address, Town, Postcode, Phone Number, Fax Number and e-mail address based on your original registration details.

The Links Page allows you to set up a series of links to other sites and organisations in which you have an interest or affiliation. By entering the link text and the link location as required, you can link to as many sites as you wish. The list of linked sites builds each time you click Submit Link.

Site Options

You can alter the features of your site by selecting Review Options after logging in. This will allow you to include or cancel your Message Board, Guestbook, e-mail Forwarding and User Poll options. You can access these by clicking the Review Options button.

Reader Poll

Adding a Reader Poll to your site allows you to canvass opinion by inviting users to vote on a topic. This feature is accessed from the Site Options menu. Click on Add a Reader Poll. Type your question in the Question field and up to 10 possible answers in the Answer field. When you are done click Submit. The poll details will be posted in the Contents strip on your site and will exist until you delete it.

Adding new stories to an existing page

You can add stories to an exiting page by going to Active pages, clicking on the story you wish to amend then clicking Edit. From the Edit page screen select Add Another Story To This Page. Write your new content including any images and links as before.

Hit Counter

You can track the number of times your pages have been visited by placing a Hit Counter on any standard page of your site. However, most site owners place a Hit Counter only on the first page of the site as all visits will start from there. To add a Hit Counter select that option when making your page.

Event Calendar

Adding an events calendar to your site will enable users to plan ahead and make note of events. When entering events into your calendar you will be able to decide whether they are restricted access - members and guests only - or whether they offer public access.

Message Board

Communigate allows you to build message board content on your site permitting users to discuss topics of interest over a period of hours, days or weeks. The functionality can be accessed at the Site Options menu available after logging in.

Guest Book

Adding a guest book to your site will allow visitors to leave their comments for you and others to see exactly as they would in the physical world. To enable this feature click on Review Option beneath the Site Options panel after you log on.

Editing Your Site Details

If at any time you need to edit your Site Details, you can do so by clicking the Edit button beneath the Site Details panel after log in. Here you can change the address to which e-mail is forwarded, for example, or the classification under which your site is grouped. Don’t forget that any details modified here will feed through to your contact page if you have chosen to build one.

Editing Event Calendar Entries

The calendar before you is that for your site in the current month. To access months into the future, click the next month on the top right hand corner of the screen. This will lead you to the next month which leads to the one after and so on.

To make a calendar entry

Click the + button in the day box of your choice. In the Add Entry page, give your event a title in the Brief Description box and write the full details in the Full Description box. The date will always default to that of the calendar + button you clicked to get here. You can, however, change the date at this point if you wish.

Time - To enter the time of your event, key a double digit in each box and select am or pm. For example, to enter an event for 7.45pm, key 07 in the first box and 45 in the second with pm also selected. You can also give an indication of how long the event is likely to take in minutes if you wish. While neither of these are mandatory, it is useful for users of your site to at least know what time the event is due to start.

Access - please decide between making your entry a Public Event or one that is restricted to Members of Your Organisation only. If you leave this alone, your event will be deemed to be publicly accessible.

Repeating Calendar Events

An event you have already entered can be scheduled to repeat at intervals over the coming days, weeks, months or years. This is particularly useful if you have, for example, committee meetings on a regular basis whereby you can make your initial entry repeat as required.

So if you want your committee meeting to occur on the first Monday of every month, click on Monthly By Day in the Repeat Type field and then save.

If you want your committee meeting to occur on the same date every month, click that option and the event will repeat on the monthly anniversary of the entry you are editing.

Repeat Until - this interacts with the Repeat Type entry you have established above and determines when the repeat function terminates. Leave this blank if you want your repeat to continue indefinitely.

Repeat Day - this allows you to schedule events which repeat on a certain day of the week. This will only interact with a selection of Repeat Type = weekly.

Frequency - if you want your event to repeat on a certain day of the week (eg Thursday) every fortnight, choose Repeat Type = Weekly, Repeat Day = Thursday and Frequency = 2. Frequency interacts with all Repeat Types.

Edit and Delete Calendar Entries

To edit or delete an entry, click on the event text in the main calendar panel. Full details of the event are returned to the screen along with options to edit or delete the entry.

Daily breakdown of Calendar Events

For any event you have scheduled, you can see a breakdown by clicking the red date in the day box on the main calendar panel.

Weekly Breakdown of Calendar Events

You can view a week at a time by clicking the Week no. link in the left hand side of any Sunday on the calendar.

Delete Your Site

In the unlikely event that you wish to completely remove your site, you can do so by choosing the Delete Entire Site option after logging in. Clicking on the option will bring up a warning message

Are you certain you wish to delete your site named ?????????

This action CANNOT be undone. Should you continue, all site content and options, including your login details, will be permanently deleted.

 

If you choose to carry on, your site will be irretrievably lost.