The Bryce Institute Standard Conditions of Hire
The standard conditions apply to all hiring of the Bryce Institute. If the Hirer is in any doubt as to the meaning of the following, The Secretary or Booking Supervisor should immediately be consulted.
The Hirer shall, during the period of hiring, be responsible for:
Supervision of the premises;
The fabric and contents and their care, safety from damage however slight;
The behaviour of all persons using the premises whatever their capacity;
Proper supervision of car parking arrangements so as to avoid obstruction of the highway.
As directed by the Secretary, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings and contents and for the loss of contents.
1.2 Use of Premises
The Hirer shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereon without written permission.
The Hirer shall be responsible for obtaining such licences as may be needed whether for the sale or supply of intoxicating liquor (an application for which licence cannot be made if the Bryce Institute constitution prohibits the sale or consumption of alcohol) and should check with the Secretary or Booking Supervisor that the Bryce Institute holds a licence with the Performing Rights Society.
1.4 Gaming, Betting and Lotteries
The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.
1.5 Public Safety Compliance
The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, The Local Magistrates’ Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.
1.6 Health and Hygiene
The Hirer shall, if preparing, serving or selling food observe all relevant food health and hygiene legislation and regulations.
1.7 Electrical Appliance Safety
The Hirer shall ensure that any electrical appliance brought by them to the premises and used there shall be safe and in good working order, and used in a safe manner. Where a residual circuit breaker is provided under terms of the PEL or CPL the Hirer must make use of it in the interests of public safety.
The Hirer shall indemnify and keep indemnified each member of the Bryce Institute Management Committee and the Bryce Institute’s employees, volunteers, agents and invitees against (a) the cost of repair of any damage done to any part of the premises including the cartilage thereof or the contents of the premises and (b) all claims in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including the storage of equipment) by the Hirer.
(The Bryce Institute is insured against any claims arising out of its own negligence).
1.9 Accidents and Dangerous Occurrences
The Hirer must report all accidents involving injury to the public to a member of the Bryce Institute’s Management Committee as soon as possible and complete the relevant section in the Bryce Institute’s Accident Book. Any failure of equipment either that belongs to the Bryce Institute or brought in by the Hirer must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the local authority. The Bryce Institute Secretary will give assistance in completing this form. This is in accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.
The Hirer shall ensure that no animal (including birds) except guide dogs are brought into the premises other than for a special event agreed to by the Bryce Institute. No animals whatsoever are to enter the kitchen at any time.
1.11 Compliance with The Children Act 1989
The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act 1989 and that only fit and proper persons have access to the children.
1.12 Fly Posting
The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place in the premises, and shall indemnify and keep indemnified each member of the Bryce Institute accordingly against all actions, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the local authority.
1.13 Sale of Goods
The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any code of practice used in connection with such sales. In particular, the Hirer shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organiser’s name and address and that any discounts offered are based only on Manufacturers; Recommended Retail Prices.
If the Hirer wishes to cancel the booking before the date of the event and the Bryce Institute is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Bryce Institute.
The Bryce Institute reserves the right to cancel this hiring by written notice to the Hirer in the event of:
(a) the premises being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election;
(b) the Bryce Institute reasonable consider that (i) such hiring could lead to a breach of licensing conditions, if applicable, or other legal or statutory requirements, or (ii) unlawful or unsuitable activities will take place at the premises as a result of this hiring;
(c) the premises become unfit for the use intended by the Hirer.
In any such case the Hirer shall be entitled to a refund of any deposit already paid, but the Bryce Institute shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.
1.15 End of Hire
The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Bryce Institute shall be at liberty to make an additional charge.
The Hirer shall ensure that the minimum of noise is made on arrival and departure, particularly late at night and early in the morning.
1.17 Stored Equipment
the Bryce Institute accepts no responsibility for any stored equipment or other property brought on to or left at the premises, and all liability for loss or damage is hereby excluded. All equipment and other property (other than stored equipment) must be removed at the end of each hiring or fees will be charged for each day or part of a day at the hire fee per hiring until the same is removed.
The Bryce Institute, in its discretion in any of the following circumstances, namely –
(a) in respect of stored equipment, failure by the Hirer either to pay any storage charges due and payable or to remove the same within 7 days after the agreed storage period has ended;
(b in respect of any other property brought onto the premises for the purposes of the hiring, failure by the Hirer to remove the same within 7 days after the hiring dispose of any such items by sale or otherwise on such terms and conditions as it thinks fit, and charge the Hirer any costs incurred in storing and selling or otherwise disposing of the same.
1.18 No Alterations
No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior written approval of the Secretary of the Bryce Institute. Any alterations, fixtures or fitting or attachments so approved shall at the discretion of the Bryce Institute remain in the premises at the end of the hiring and become the property of the Bryce Institute or be removed by the Hirer who must make good to the satisfaction of the Bryce Institute any damage caused to the premises by such removal.
1.19 No Rights
The hiring agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer