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BTCP Management Meeting Minutes
MINUTES OF MEETING
Bank Top Community Partnership
DATE: 13th February 2008
PRESENT:
Sue Davison, PCSO Tanya Martin, Lil Sedgewick, Mike Parkinson, Audrey Lax, B Marley, D Gelson, John Williams, John Rutherford, M Whitaker, Steve Gill, Veronica Copeland, GW Frazer
APOLOGIES:
Joyce Munro, Terry Taylor, J & J Simpson, Lesley Compson
ACTION
2 Minutes of the last meeting
Agreed S Gill
3 Matters Arising
John R – Charity Specialist status delayed. Proposed we go ahead with normal charitable status. All agreed.
Veronica will chase up Countryside Team re including Eastbourne Park in one of its walks.
Christmas Event went very well.
JR to proceed with registering CP as charity
4 Police Report – Please see attached crime statistics from Tanya.
Alcohol related Anti-social behaviour in Eastbourne Park is a problem and misuse of motorbikes. PCSO Tanya said Eastbourne Park is one of “3 hotspots” in the area the police are targeting, the others are Matalan and the King William Street area.
Everyone – please keep reporting incidents. Telephone numbers are:
Police 0845 6060365 (non emergency) 999 (emergency only)
Uniformed Wardens 01325 346831 or 07816 820048
Anti-Social Behaviour 01325 346831
Thanks to PCSO Tanya.
5 Eastbourne Park
Lisa from Groundwork produced proposed plans. (If you would like to view them, the chair and secretary have copies, or ring Lisa at Groundwork).
Seating & Cycle racks will be installed near play area soon.
Suggestions from group regarding plans:
• Envelope dog bins (stops waste bags being thrown around park)
• More picnic tables & seating
• Anti-rap swings
• To look at hedge between Lascelles & Eastbourne Park and blending the 2 areas
• Football pitch? Some thought area too small and best to keep area informal. More football pitches to be put at Tommy Crooks Park.
Lisa can be contacted on 01325 353791 if you have further comments.
Other issues re park – emptying of dog bins.
Café to be opened Easter weekend on afternoons. Volunteers who have Food Hygiene certificate needed. Diane & Audrey will do Good Friday afternoon. Easter Sat, Sun & Mon to cover, volunteers needed.
VC to check timetable for dog bins
SD to produce contact list for committee of volunteers for café.
6 Treasurer’s report produced by Steve. Balance £3,001.44. See treasurer if you require a copy of the report.
Good news £454 grant from County Durham Foundation for 2 issues of the newsletter. Must have Arriva logo on? Agreed. SG to send back signed agreement re grant
7 Next Newsletter. Park Consultation to go in. Veronica to co-ordinate, everyone else to submit articles
8 Any other business
Norman to speak to John on return about Age Concern application and intergenerational element.
Lingfield Fun Run & Fayre at Heathfield School on Sun 27th April. Free table. Diane & Audrey to do stall.
Green Fayre at Lascelles at Dodmire School on Sat 17th May. Café to be open, volunteers needed.
Local Development Framework consultation taking place (planning for Darlington next 20 years). Access DBC website or pick up leaflet at town hall or libraries. Closing date 15th Feb.
Norman
Diane & Audrey
Date of Next Meeting – Wednesday 12th March at 6pm QUIZ at Wesley Court. All community partnerships welcome. £1 per person.
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October Minutes 2005
BANK TOP COMMUNITY PARTNERSHIP
Notes of the Management Committee Meeting
held at 6pm on Wednesday 12th October 2005
at Wesley Court Community Centre Darlington
PRESENT
Gill Watson - Comm Dev Worker DBC
Gwen Rutherford - Committee Member
Terry Taylor - Chairman
John Rutherford - Vice Chairman
Steve Gill - Resident
Sue Davison - Principal Comm Dev Worker DBC
Diane Gelson - Committee Member
Sandra Urwin - Resident
Michelle Wilson - Eastbourne Meth Church
Elizabeth Hutchinson - Resident
Lesley Compson - GOLD Comm Dev Worker
J W Frazer - Resident
Cllr Williams - Resident and Local Cllr.
Nicola - Northern Echo
Maxine Manning - Committee Member
PC Kev Wilson - Police
1.WELCOME & APOLOGIES
Terry opened the meeting and welcomed everyone. Apologies were recorded from Janet Simpson, Joyce Munro, Barbara Marley, Michael Whittaker, Jerry Simpson, John Herdman, Audrey Lax and Rev. Mike Dent.
2.MINUTES OF THE LAST MEETING
The minutes of the last meeting were agreed as a true record. Proposed by Diane and seconded by John Rutherford.
3.
MATTERS ARISING
None
4.
TREASURER’S REPORT
In Janet’s absence Terry provided a report. £2,148.09 in the Bank Account. £26.70 in Petty Cash.
5.
CORRESPONDENCE
(i) Letter from Awards for All confirming their satisfaction with the way the grant has been used. Noted that Awards for All now make grants up to £10,000.
(ii) Letter received from Lorraine O’Donnell, Head of Policy at Darlington Borough Council. This letter was in response to John Rutherford’s letter regarding Gershon and the disposal of Council buildings and land. John stated that the thrust of the letter appeared to suggest that Gershon applies to service efficiencies and a decision to dispose of assets is made based on best value. Noted that John intends to respond to this letter asking about the criteria for best value.
6.
DARLINGTON COMMUNITY PARTNERSHIPS STEERING GROUP
Sue Davison introduced herself and provided an outline of the development of the Steering Group.
*Running for over 12 months with no governing document at present.
*Made up of representatives from the Community Partnerships and advisors from DBC
*Main role is to monitor the implementation of the Neighbourhood Renewal Strategy
*Provides opportunities to share ideas, best practice and problem solve.
*Part of the Local Strategic Partnership structure feeding to and from the Board and thematic groups.
*Focus for strategic project development such as pilot for a free phone help line for the elderly.
Sue referred to the draft Terms of Reference for the Steering Group (previously distributed) drafted by Geoffrey Crute. Sue is visiting all the Community Partnerships to ask that they agree this Terms of Reference and to nominate a representative and an alternate. Sue pointed out that the key points of the draft document were that (i) only the Community Partnership representatives could vote and (ii) that an opt out clause has been included.
As the meeting was not quorate, it was agreed by those present that this decision should be deferred to the next meeting. Terry thanked Sue and Sue left the meeting. Noted that John Rutherford and Terry were both pleased with the Terms of Reference, which appears to be simpler and easier to understand that the previous draft Constitution.
7.
PUBLIC MEETING - EASTBOURNE HALL & INSTITUTE
Copies of the minutes of this meeting were circulated.
Noted that:
*Although the Public Meeting was poorly attended, it did go well with excellent chairmanship from Geoffrey Crute.
*Six people have volunteered to act as Trustees and their names have been passed to the Charity Commission along with a copy of the minutes of the meeting.
*It is anticipated that the Charity Commission will be in touch shortly with further guidance.
*The Bank Top Community Partnership may have communicated concern regarding this Charity to the Charity Commission; however, the people who have volunteered have done so through individual interest not as representatives of the Partnership.
*John Rutherford intends to continue his research in to the history of the Charity.
8.
CHRISTMAS EVENT
A sub group meeting has taken place to discuss the Christmas Fayre, which will be taking place on Saturday 26th November, from 11 until 2. The venue for the event will again be Eastbourne Methodist Church and lots of groups have already agreed to take part. It is hoped that all Community Partnership members will have matching T-shirts. Another sub group meeting is planned to continue with the organisation of this event.
9.
NEWSLETTER
Members discussed articles for inclusion in the newsletter and agreed a deadline of the end of October. The newsletter can then be put together and printed for distribution mid November.
10.
FRIENDS OF EASTBOURNE PARK
Diane provided an update on the progress with the park.
*Down pipe on pavilion has been mended.
*Football pitch goalmouth holes filled with soil.
*Beds at bowling green have been planted out but not the Community Partnership beds.
*Date for bulb planting required.
*Third picnic bench to be in place shortly.
*20 bird boxes to be installed in the park.
*Penny Sinclair from Tees Forest to attend the Friends meeting planned for 10am on 13th October at the base.
11.
REPORTS
(i)Maxine and Gill attended a meeting to discuss the planned Children Centre at Dodmire. Noted that the application for the new build will be going to planning committee on 19th October.
(ii) John Rutherford gave a report on the Economy & Environment Group meeting he recently attended. A copy of the report will be distributed with the notes of the meeting.
12.
Any Other Business
(i)Gill provided information about training opportunities with the CVS.
(ii)Gill reminded everyone to return the attendance slips for the Community Forum, which will be taking place at 5.30pm on Thursday 20th October.
(iii)Gill asked everyone to fill out and return the Community Partnerships Questionnaire.
(iv)Gill advised that another Community Partnership Quiz is being planned. Likely date is 24th November and venue Branksome Community Centre.
(iv)Kev Wilson reported that there had been no major crime recorded.
13.
DATE & TIME OF NEXT MEETING
The next meeting will take place at 6 pm on Wednesday 9th November 2005 at Wesley Court.
The Chairman thanked all for attending and closed the meeting.
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November Minutes 2005
BANK TOP COMMUNITY PARTNERSHIP
Minutes of the Management Committee Meeting
held at 6pm on Wednesday 9th November 2005
at Wesley Court Community Centre Darlington
PRESENT
Terry Taylor - Chairman
John Rutherford - Vice Chairman
Audrey Lax - Secretary
Janet Simpson - Treasurer
Gill Watson - Comm Dev Worker DBC
Shirley Pickersgill - Committee Member
Maxine Manning - Committee Member
Gwen Rutherford - Committee Member
Jerry Simpson – Committee Member
Diane Gelson - Committee Member
Michael Whittaker - Resident
Barbara Marley - Resident
Joyce Munro - Resident
Tom Gelson - Resident
George Frazer - Resident
Steve Gill - Resident
Lesley Compson - GOLD Comm Dev Worker
Steve Rose - Chief Exec. Darlington Partnership
1. WELCOME & APOLOGIES
Terry opened the meeting and welcomed everyone. Apologies were recorded from Michelle Wilson, Cllr Williams, Cllr. S. Robson, John Herdman, Elizabeth Kerridge-Hutchinson, Sandra Urwin and Rev. Mike Dent. Introductions took place.
2. MINUTES OF THE LAST MEETING
The minutes of the last meeting were agreed as a true record. Proposed by John Rutherford and seconded by Diane Gelson.
3. MATTERS ARISING
Noted that Planning Permission was obtained for the building extension to Dodmire Junior School and work should be underway by Christmas. Maxine and Gill to keep all informed.
4. TREASURER’S REPORT
Janet reported that the bank balance was the same as last month at £2148.09, as was the petty cash at £26.70.
5. CORRESPONDENCE
(i)Letter from the Charity Commission regarding Eastbourne Hall & Institute thanking Terry for providing the names of the six individuals who will shortly be appointed by an Order for the purposes of calling an AGM. The Order is being prepared by the Drafting Officer, Mr Ian Clarke, who will be in touch in the near future.
(ii)Letter from Lorraine O’Donnell to John Rutherford providing further clarification regarding Gershon and Best Value. A discussion followed regarding the old Eastbourne Nursery Building. It was agreed that a sub-group would be formed, chaired by John Rutherford, to look at the potential of creating a business plan for the development of a social enterprise. Diane and Terry volunteered to take part and Steve Rose offered his support.
6. SPORTS DEVELOPMENT
Steve Gill reported that he has met with Michelle Wilson from Eastbourne Methodist Church regarding the potential of the upstairs sports hall for sports development, initially for 6 to 11 year olds.
In Steve’s opinion £2 per hour would make it self-supporting. The main aim would be to promote interest in sport. Steve will keep the members informed. Noted that it is anticipated that sport events will linked in with the overall calendar of events for Eastbourne Park.
7. STEVE ROSE
(CHIEF EXECUTIVE OF DARLINGTON PARTNERSHIP)
Steve gave an overview of the Darlington Partnership and demonstrated the links with the Community Partnerships. He went on to provide an update of the last Board Meeting and touched on the following topics; the Northern Way (the Regional Economic Strategy), the Community Strategy, Children’s Trust, the Academy, the proposal that the Darlington PCT may be incorporated with Durham and the high numbers of pupils that do not attend Darlington’s Secondary Schools (9%). Further discussion followed around the latter topic.
8. TERMS OF REFERENCE
John Rutherford went through the draft Terms of Reference for the Steering Group and pointed out the minor changes; the main point being that a Community Partnership can withdraw from a particular project without withdrawing from the whole group. The Terms of Reference was unanimously agreed. Agreed too that Terry would continue to be the Bank Top Community Partnership Representative and John would be the alternate.
9. CHRISTMAS EVENT
Noted that Michael has kindly agreed to be Father Christmas and will try to get a Mother Christmas to assist him. Lots of stalls planned and groups involved, Bric-a-brac, cake stall, neighbourhood watch, playgroup (2/3 stalls), face painting, handmade cards, Cruse Bereavement table, café, icing biscuits. A budget of £200 was agreed for the event, £20 for the main raffle prize of a hamper (Shirley to sort). The remainder would be used to purchase children’s gifts from Santa. Noted that more posters will be required to promote the event and display boards need to be available to promote the Partnership at the event (Gill to sort). Noted that donation requests had been made to various shops/organisations.
10. NEWSLETTER
John Rutherford updated everyone regarding advertising in the Bugle. Any articles to be passed to John as soon as possible. The Christmas Event will be promoted. Michelle Wilson (Methodist Church) will be putting an article in.
11. COMMUNITY PARTNERSHIPS QUIZ
Gill confirmed that the Quiz would be taking place at 7 pm on Monday 28th November at The Forum, Borough Road. Diane, Tom, George, Audrey, confirmed that they would be taking part. Either Gwen or John will also take part.
12. REPORTS
Friends of Eastbourne Park, progress made, next meeting 10am on Thursday 10th November.
Health & Social Inclusion Group - Audrey gave an update.
Community Partnership Steering Group - John provided a written report (copies available). The members discussed a project that was given support in principal at the last Steering Group Meeting, the ‘Neighbourhood Help Scheme’. It was agreed that the Bank Top Community Partnership would not be interested in leading a pilot for this scheme.
13. ANY OTHER BUSINESS
(i) Gill gave out “The cold can kill” booklet.
(ii) Michael mentioned a Meditation workshop at the Centre in Milton Street on 20th November.
(iii) Lesley mentioned a knitting club that runs once a month at the Arts Centre.
14. DATE & TIME OF NEXT MEETING
The next meeting will take place at 6 pm on Wednesday 11th January 2006 at Wesley Court.
There being no other business the Chairman closed the meeting with thanks to all for attending.
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January Minutes 2006
BANK TOP COMMUNITY PARTNERSHIP
Minutes of Management Committee Meeting
held on Wednesday 12th January 2006
at Wesley Court Community Centre
Present:
Terry Taylor (Chairman)
Gill Watson (Community Dev. Worker)
Audrey Lax (Secretary)
Janet Simpson (Treasurer)
Veronica Copeland - Resident
Lesley Compson (Community Dev. Worker GOLD)
Gwen Rutherford (Committee Member)
John Rutherford (Committee Member)
Ada Burns Chief Executive (DBC)
Jerry Simpson (Committee Member)
Kevin Cooper Resident
Diane Gelson (Committee Member)
Hilary Cooper - Resident
E Kerridge-Hutchinson - Resident
John Herdman (Uniformed Warden)
S Urwin - Resident Member
Michael Whitaker (Committee Member)
Cllr. John Williams (Committee Member)
Michelle Wilson (Outreach Worker EMC)
Cllr. Stella Robson (Co-opted Committee Member)Maxine Manning (Committee Member)
Cllr. Frank Robson
George Frazer - Resident Member
Jacqui Snowball (Neighbourhood Watch)
Steve Gill - Resident
1. Welcome and Apologies
Terry Taylor opened the meeting by welcoming everyone. Apologies were received from Joyce Munro, Shirley Pickersgill and PC Kevin Wilson.
2. Secondary School Re-organisation
Ada Burns, Chief Executive of Darlington Borough Council (DBC), gave a presentation about the merging of Eastbourne and Hurworth Secondary Schools into one Academy - a new school to be built on the upper part of Yarm Road adjoining Tommy Crooks Park. Ada explained this would transform Secondary Education in Darlington. This would be a Church of England sponsored Academy. A question and answer session followed and a general debate. Diane Gelson made a proposal to support the Academy. The vote that followed supported the Council’s proposal to make an expression of interest in an Academy.
3. Minutes of the Last Meeting
Agreed as a true record. Proposed by Jerry Simpson and seconded by Diane Gelson
4. Matters arising
None.
5. Treasurer’s report
Bank account £2,172.30
Cash in hand 26.70
Total £2,199.00
6. Correspondence
(i) Letter from Alan Milburn regarding the reorganisation of Primary Care Trusts. Agreed to support the option of maintaining Darlington’s own Primary Care Trust. (Copy of letter to be sent out with the minutes)
(ii) Local Development Framework: Statement of Community Involvement received and to be made available at the base for reference.
(iii) Letter regarding the Holocaust Memorial Day on Thursday 26th January. Diane indicated an interest in attending.
(iv) Letter from DBC regarding the underspend on the Kensington Gardens project (£444.50). Friends of Eastbourne Park to look at potential projects.
(v) Letter from DBC regarding the running costs grant that was awarded in March last year. Gill to respond with evidence of expenditure. Noted that the Partnership base may be available for a slightly longer period of time.
(vi) Letter form the Charity Commission regarding Eastbourne Hall. Noted that the trustees have agreed a date of 15th March 2006 for the AGM and the Charity Commission has been notified. A request has also been made to the Charity Commission that any future correspondence regarding the Charity is sent to John Rutherford.
(vii) Letter from Morrisons offering a raffle prize for the Christmas event. Unfortunately, Asda was unable to offer support due to the large number of charitable requests. Noted that thank you letters had been sent out for donations.
(viii) Letter from Awards for All inviting a further application for funding.
7. Truancy & Exclusions and the Impact in Communities
Report and background information noted by the Members. The Members indicated that they could not comment on the reason why a child may be absent from school or if there was any direct link with incidents of anti-social behaviour.
8. Darlington Community Partnerships Steering Group Update
Terry reported that the Terms of Reference for the Steering Group have now been signed off and that presentations had been received from Margaret Asquith (Academy) and Gill Walker & Anita Hamer (Attendance Strategy).
9. Open Spaces Strategy
Noted that Darlington’s Open Space Strategy was in development and that consultation was ongoing. Gill gave out a map of the open space study and asked that comments are given either by ringing 388777 or by emailing open.space@darlington.gov.uk or by speaking to Gill directly and she will pass the comments on.
10. Communigate Website
Thanks to Steve Gill for setting up a Communigate Website for the Partnership. This is another way that the Partnership will be able to communicate with people and hopefully engage other volunteers. Agreed that Steve continues to update the site, proposed Terry, seconded by Michael.
Website: communigate.co.uk/ne/btcp
Agreed that the minutes will be placed on the website when accepted as a true record.
11. Reports
(i) Community and Voluntary Sector briefing of the Darlington Partnership Board meeting on 9th November 2005 received and noted.
(ii) Diane gave an update about the Friends of Eastbourne Park. Noted that the next meeting will take place at 10am on Thursday 12th January at the Base. Gill advised that she had nominated Diane and the Friends for the Taking a Stand Award.
(iii) John Rutherford reported from the Economy & Environment Group. The only new issue at the last meeting was the poor state of Darlington markets. A discussion followed regarding this issue and the pedestrianisation of Darlington town centre.
(iv) Audrey advised that she had been unable to attend the last Health Improvement and Social Inclusion Group Meeting.
(v) Michelle Wilson outlined plans for the Eastbourne Park Community Festival 25th-28th July 2006 and distributed a paper. The Partnership agreed to actively support this event.
12. Any Other Business
(i) Diane proposed that the Partnership purchases a laminator, a heavy duty stapler and a guillotine. Agreed by all.
(ii) John Herdman asked for Partnership support for an event to tidy up the area between the two sheltered housing schemes. He suggested a litter pick with some planting and refreshments later at Wesley Court. Members put forward some suggestions and agreed to give the idea some thought.
(iii) Darlington Funding Brief available at the Base.
(iv) Agreed that Naomi Ryan from the Youth Service is to be invited to the next meeting.
13. Date and time of next meeting
6pm Wednesday 8th February 2006 Wesley Court.
The Chairman thanked everyone for attending and closed the meeting.
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February Minutes 2006
Minutes of Bank Top Community Partnership
Management Committee Meeting
held on Wednesday 8th February 2006 at 6pm at Wesley Court
Present
Terry Taylor Chairman
John Rutherford Vice Chairman
Audrey Lax Secretary
Janet Simpson Treasurer
Veronica Copeland Resident
Naomi Ryan Youth Service DBC
Diana Gelson Committee Member
Lil Sedgwick Resident
Joyce Munro Committee Member
Jerry Simpson Committee Member
Win Parkinson Resident
John Williams Committee Member
Sarah Small Redhall CP
Gwen Rutherford Committee Member
Michael Whitaker Committee Member
1. Welcome and apologies
Terry opened the meeting by welcoming everyone. Apologies were received from Lesley Compson, Mike Dent, Shirley Pickersgill, Maxine Manning, Cllr Stella Robson, Gill Watson, John Herdman, Steve Gill.
2. Minutes of the last meeting
Accepted as a true record.
3. Matters Arising
Trustees of Eastbourne Hall to have a meeting.
4. Treasurer’s Report
Balance to date £1,750.51 (£1742.30 in the bank and £8.21 in petty cash).
5. Correspondence
Invoice for the installation of the bird boxes received. 20 bird boxes, £120, charge to be queried.
6. Naomi Ryan on Volunteer Training
Members can be trained as volunteers if they want. The training programme is designed for anyone who is interested in working with young people as a volunteer, and covers a range of issues relevant to becoming volunteers. Leaflets left if anyone interested. Contact Naomi on 01325 362957. naomi.ryan@darlington.gov.uk
7. Access to website
To date 179 hits to the website.
8. Access checklist for Wesley Court
Noted no sign outside Wesley Court and some issues around disabled access, e.g. toilet doors opens inwards. Advised that these issues will be sorted when the Community Centre is refurbished and agreed that the situation should be monitored and reviewed. Members discussed whether meetings should continue at the present venue and time General view is that Wesley Court is a good venue and the time 6pm convenient.
9. Reports
(i) Health & Social Inclusion Meeting
Audrey reported on the morning meeting. Papers available for anyone interested to read.
(ii) Housing & Community Involvement RTPI Conference
John Rutherford reported back regarding the Conference that he attended in January. General conclusion of the event was that participation in consultation is inversely proportional to the population. John has a report if anyone is interested to find out more.
10. Any other business
(i) Diane reported back about Friends of the Park – minutes of previous meeting distributed with the possible action plan. Aim to enhance and promote Eastbourne Park – going to look at bowling club pavilion – toilets etc meeting Thursday 9th February. Possible gate access from The Manor. Trying to arrange walks and possible entry into Northumberland in Bloom. Discussion about irresponsible owners allowing dog fouling -John Williams took note. The bulbs are starting to appear in the Park.
(ii) Muggings
Three muggings have occurred during the day near Darlington Manor
(iii) Mini motorists chewing the grass up in the park and the waste ground behindLouisa Street/Thomas Court - tyre marks on grass.
John Herdman requested any known children using the motorised bikes to be reported to him.
(iv) Break in at base
Break in took place on Thursday 26th January 2006. The monitor was taken and nothing else. The security arrived in ten minutes. The Partnership is in the process of getting insurance organised - not known if we are covered.
(v) Equipment for base
Stapler has been purchased. Discussion about different laminators suitable for what we require. Michael and Veronica will look at prices.
(v) Academy
Second meeting tomorrow night 6pm at Eastbourne School.
Dave Preston is trying to get representatives from all the Partnership groups – also petitions at schools and various places around area.
(vi) Email from Joanne Jones received. Training for Community DevelopmentWork anyone interested 20th February and 27th February. Also a 10 week course available at Maidendale House. if anyone interested.
(vii) Community Partnership Forum will be held 9th February at The Forum, Borough Road at 5.30pm
(viii) External Funding Brief Issue 41 February will be available at the base for members to read.
(ix) John Rutherford stated that the Governors of Hurworth are interested in giving a presentation. Members agreed they could if they write in.
11 Date and time of next meeting
Wednesday 8th March 6pm at Wesley Court.
There being no other business the Chairman closed the meeting.
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March Minutes 2006
Minutes of Bank Top Community Partnership
Management Committee Meeting
held on Wednesday 8th March 2006 at Wesley Court
Terry opened the meeting by welcoming everyone.
Present:
Terry Taylor - Chairman
John Rutherford - Vice Chair
Audrey Lax - Secretary
Janet Simpson - Treasurer
Lesley Compson - GOLD
Gwen Rutherford - Committee
Mike Dent - St Johns Church
Shirley Pickersgill - Committee
Joyce Munro - Committee
Diane Gelson - Committee
Jerry Simpson - Committee
Lil Sedgewick - Resident
Win Parkinson - Resident
George Frazer - Resident
Pat Cook - Soc.Ent.
Michael Whittaker - Committee
John Herdman - U.Warden
Gill Watson - Com.Dev Worker
1. Apologies
Received from Barbara Marley, John Williams, Veronica Copeland and Maxine Manning.
2. Minutes of last meeting
Accepted as a true record, all agreed.
3. Matters Arising
Cheque for bird-boxes not yet sent.
4. Treasurer’s Report
Balance to date £1,705.54 (£1,692.30 in bank, £13.24 in petty cash)
5. Correspondence
(i) Letter from Respect advising that there will be a delay of a month in assessing the ‘Taking a Stand’ awards.
(ii) Letter from Ada Burns, Chief Executive, DBC, thanking the Partnership for inviting her to do the Academy presentation.
(iii) Letter from Darlington Partnership regarding the unsuccessful nomination for the Friends of Eastbourne Park for the Best of Darlington Awards.
6. Annual General Meeting
The AGM will take place on 12th April. Joyce and Audrey will hold a raffle, any donations welcome. Agreed that Jan Finn should be asked to do the catering and that Stella will be asked to say a few words. Terry to work on Annual Report with Gill. Gill to receive any nominations to the committee.
7. Community Partnerships Steering Group Update
John Rutherford reported that
·The issues to be put forward at the next LSP Board meeting were the Graffiti project and the Quad bikes persistently driving over grasslands. John Herdman mentioned that there had been some success with seizing minimotors on Bank Top. John asked that everyone reports incidents (01325 388777).
·There was Steering Group support for a town twinning /football tournament.
·Dave Preston intends to step down as one of the Community Partnership Representative on the LSP Board.
·The Local Area Agreement had been discussed and Steve Rose will be asked to attend the next Forum.
8. Friends Of Eastbourne Park Update
Diane reported that a B&Q Grant and an Awards for All grant have been applied for. Tour of bowling club by Friends provided ideas for plans for the pavilion. Bulbs coming up and blue-tits using some of the boxes. Still problems with dog fouling. John Rutherford has taken this up but it is proving a very difficult job. Discussed publicity campaign. Happens during the hours of darkness. When light nights are here he may be able to monitor better. Next meeting at the base 10.00am. Thursday 9th March. Noted that a Community Resource Grant of £750 has been obtained towards the community festival in July.
Michael Whitaker wants volunteers to work in allotment from end of March. Michael plans to hold an Easter Egg hunt in the Park on Sunday 16th April 2006. Members agreed to provide an Easter egg. Gill will get one from Thorntons.
9. Nursery Project
Pat Cook, who specialises in Community Enterprises/co-operatives, was introduced.
John Rutherford explained how Pat came into the picture and how a proposal can be developed.
Pat suggests we try to get ideas with young people to support any funding bids.
Using the Nursery daytime and evenings would help the case. Any ideas from the members would be welcome. Another best practice trip was agreed for 5th April 2006 to Owten Fens Community Association. Michael agreed to try to get the mini bus. Those interested in going along should meet at 9.15am at the Darlington Manor.
10. Community Safety Initiative (King William Street/Wesley Court) Noted that £5,000 was available for a community litter pick/safety advice session and purchase of a mobile CTV camera and dusk til dawn lights. The event will take place on 27th March starting at 10am. Volunteers required, lunch will be provided, all to meet at Wesley Court. Gill asked for help in distributing a questionnaire re anti-social behaviour.
11. Reports
Screen show on steam trains in the Skerne Park Pub on Wednesday 29th March 7pm.
Joyce has been supported in an Awards for All application for a PC for Wesley Court with internet access.
12. Any Other Business
(i) Eastbourne Hall & Institute - John Rutherford has sent letters to Trustees regarding the position of the Hall.
13. Date & Time Of Next Meeting
This will be the AGM on Wednesday 12thApril 2006 at 6pm Wesley Court. Everyone welcome.
Terry closed the meeting with thanks to all.
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