This is The North East | CommuniGate | CASSOP-CUM-QUARRINGTON PARISH COUNCIL Feedback HOME PARISH NEWS Parish Council Minutes 2004 – 2005 Parish Council Minutes 2006 – 2007 Parish Council Minutes 2008 – 2009 Parish Council Minutes 2010 – 2012 Parish Council Minutes 2013 – 2014 Local and National Government: Elected Members Community Safety and the Environment Schools Churches and Chapels Libraries Hotels, Guest Houses, Pubs, Clubs etc. Disclaimer POWERS & DUTIES OF PARISH COUNCILS Parish Origins Publication of Parish Council Information Scheme Annual Reports Parish Plan Code of Conduct Links for CASSOP-CUM-QUARRINGTON PARISH COUNCIL Guestbook Parish Council Minutes 2004 – 2005 January 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 21st January 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M.Higham, R. Higham and M. Marsden. 2Police Consultation Due to recent incapacity suffered by P.C. Cockburn, Sgt. Steve West attended the Meeting to give Members a report on recent offences committed in the Parish area. Amongst other things discussed, Members expressed their concerns about the recent spate of arson attacks at various places in Bowburn. Sgt. West assured Members that Police resources would be concentrated upon apprehending the culprit(s) before someone is killed in a fire started deliberately. Sgt. West also referred to the future introduction of a team of Special Community Police Officers in the area. In due course, Members thanked Sgt. West for his report, whereupon he left the Meeting. 3 Minutes of Meetings held on the 17th December 2003 Resolved that the Minutes of the Meeting of the Parish Council held on 17th December 2003 be agreed and signed as a true and accurate record. 4 Matters arising A.The Clerk reported to Members that he had received correspondence from Durham City Council’s Legal Services Department indicating that the request to purchase a strip of land in front of the Old School at Tursdale could proceed as the land in question is not Statutory Allotment Land requiring the consent for disposal of the First Secretary of State. Resolved that the strip of land in front of the Old School, Tursdale be sold to the occupier of the Old School House, Tursdale subject to independent valuation of the land by the District Valuer and the purchaser agreeing to bear the Parish Council’s costs in the matter. The Clerk was instructed to advertise information about the sale in a local newspaper and notify British Coal of the proposed sale in accordance with ongoing legal requirements. B.The Clerk reported to Members that he had completed the arrangements for the engraving of the Parish Shields to be awarded to the Multiple Category Winners of the Beautiful Durham Competition 2003. Finishing touches were still being done to the Form of Certificate to be awarded to Single Category Winners. A date and venue for the presentation of all of the awards is still to be arranged. C.The Clerk reported to Members that the deadline had expired on 31st December 2003 for receipt of communications from the various Statutory Undertakers about the proximity (or otherwise) of their equipment to the proposed locations for the Village Entrance Stones throughout the Parish area. Permission from Durham City Council to locate a Village Entrance Stone on their land in front of the bungalows at Dene View, Cassop was still awaited. D.The Clerk reported to Members that he had received a written request from the Secretary of Bowburn Boys Football Club for sponsorship to assist their application to take part in the Sage Soccer Festival 2004 to be held at Maiden Castle on 24th and 25th July 2004. The Vice-Chairman of the Parish Council, Mr. W. Tickell, spoke to Members of the Parish Council in support of the Football Club’s application. Councillor Tickell proposed and Councillor Raine seconded a motion to pay the sum requested by Bowburn Boys Football Club in their letter of application for sponsorship. Resolved that the Parish Council should pay Bowburn Boys Football Club the sum of £120.00 to cover the cost of entering two teams (an under 8’s team and an under 9’s team) into the Sage Soccer Festival 2004. E.The Clerk reported to Members that Councillor Temporal had taken over responsibility for publication of Parish Council Minutes and other public information on the relevant pages of the Communigate Website. The previous custodian of the website pages, Mr. Hutchinson, has now decided to launch his own private website. Councillor Temporal gave Members further details of the recent changes to the website layout and the Clerk recommended to Members that the following policy should be adopted with regard to future information displayed on the website: ·Information published on the website pages should be considered first by Members of the Parish Council. ·News Items should be released simultaneously onto the website pages and to the Bowburn Interchange Newsletter for those parishioners who are not online. ·No details of personal transactions or confidential information should be displayed on the website pages or in the Parish Council News Items in the Newsletter. Councillor Syer reminded Members that the information displayed on the website pages should be limited to public service information only and it should not include private news or opinion polling items etc. Councillor Marsden proposed and Councillor Tickell seconded a motion to approve the new arrangements for the website pages. Resolved that the new arrangements for the website pages be approved. 5. BMX Cycle Track, Parkhill The Clerk reported to Members that he had received further correspondence from Durham City Council concerning the Parish Council’s request for assistance towards Public Liability Insurance and possible Track Resurfacing Costs on the proposed BMX Track at Parkhill. The City Council has reaffirmed that it has not helped another neighbouring Parish Council with initial set-up costs on its BMX Cycle Track nor does it give financial assistance towards any running costs on that Track. The City Council must limit its assistance to the granting of a short-term lease of seven years of the land at Parkhill Recreation Ground where it is proposed to locate the BMX Cycle Track. If the Parish Council applies to extend the lease beyond the initial term of seven years, then the City Council will be obliged to charge a full economic rental for the land for that extended period and, due to recent changes in legislation, the lease agreement between the City Council and Cassop-cum-Quarrington Parish Council would have to be registered with the Land Registry, which would involve additional cost to the Parish Council on top of the full market rent for the land. Councillor Syer proposed and Councillor Tickell seconded a motion that the Parish Council should proceed with the short-term lease of the land for the Cycle Track at Parkhill on the terms offered by the City Council. Resolved that the motion to proceed with the short-term lease of the land from the City Council for the BMX Cycle Track at Parkhill be approved. 6. Annual Contribution to Bowburn Community Centre 2004/2005 Councillors M. Robinson, S. Robinson, Syer and Tickell declared their personal interests in the matter to be discussed. After a brief deliberation, it was resolved that the matter should be deferred to a forthcoming Meeting of the Finance and Forward Planning Sub-Committee of the Parish Council where the budget for the financial year ending 31st March 2005 would be considered. Member also resolved that an offer of financial assistance towards the upkeep of Cassop Community Centre would be made if it were requested. 7. Allotments, Garages & Cemetery Allotments The Clerk reported to Members that he had contacted Durham City Council after the recent fire at the Back Burn Street Garage Site to request that the remnants of Garage no. 34 be removed from the site as originally agreed and that the recently abandoned garage no. 33 be also demolished and removed from the site. Garages no. 33 and 34 had both been damaged in the recent fire. The Clerk recommended to Members that, in order to minimise the future risk of arson attacks and vandalism damage on the site, consideration could be given to construction of purpose built brick walled garages. If Members agreed to this suggestion, the Parish Council would need to review annual rentals to be charged for such garages and sites. Members also discussed the possibility of fencing off the Back Burn Street Site to limit access only to garage tenants who could have keys to a locked gate. Resolved that the Clerk be instructed to seek alternative price quotations for construction of an unspecified number of brick walled garages for the Back Burn Street Site. The Clerk is also instructed to ascertain whether planning permission is required in respect of such garage structures. The Clerk also reported that arrangements could now be put in place to obtain a supply of old road planings to lay down as an improved access road on the Group Garage Site. Resolved that the Clerk be authorised to proceed with arrangements discussed at the Meeting to improve the access road at the Group Garage Site. The Clerk was also instructed to arrange for fly tipped rubbish to be cleared away from the vicinity of the garages on the site. Members gave instructions for a “No Fly Tipping” sign to be erected on the site. Cemetery The Clerk informed Members that, pursuant to instructions given to him at the December 2003 Monthly Meeting, copies of Scale of Charges for the Cemeteries at Sherburn and Belmont had been obtained in order to make comparisons with Charges levied for Bowburn Cemetery. Resolved that when the report on the Review of the Scale of Charges for the Cemetery is completed, the Clerk be instructed to submit the report to Members of the Parish Council’s Finance and Forward Planning Sub-Committee for consideration. Councillor S. Robinson informed Members that an e-mail had been sent to County Councillor Morgan about the deteriorating state of the access road leading to the entrance of Bowburn Cemetery. The e-mail enquired whether action could be taken by Durham County Council to repair the access road. 8. Correspondence received From Details Action Durham County Council Proposed Diversion OrderFootpath in Thornley Parish Received Durham County Council Local Government Review Meeting Received Durham County Council Extra Care Newsletter Received Durham County Council Agenda 21 Partnership Newsletters Received Durham County Council Highways Area Panel Meeting Received Durham County Council Co. Durham Environment Awards 2003 Received Durham Police Authority Police Community Consultative Group Meeting (February 2004) Received Durham City Council Standards Committee Letter Received Durham City Council Hackney Carriage Demand Survey Received Finchale Training College Request for Donations(Purchase of Learning Equipment) Received 9. Planning Applications Applicant Details Action Mr. & Mrs. J. Hopper Erection of front porch24, Broadmeadows, Bowburn Received Tarmac Northern Ltd. Provision of secondary aggregate recycling facility at Old Quarrington Quarry Send letter of objection to County Council O2 (UK) Ltd. Installation of 15metre highTelecommunications column opposite Bowburn Interchange Received C. Kirk Extension of opening hours ofTea Rooms at Slaley House, Cassop Received Mr. & Mrs. Cooper Erection of extension at rear of63-65, Surtees Avenue, Bowburn Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10. Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Dec. 03-Mid Jan. 04 048516 392.74 “ Mileage/Parking Fees (£1.50) 50 @ 49.9p “ 26.45 “ Stamps 43 @ 28p “ 12.04 “ “ 2 @ 20p “ 0.40 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Parish Shields Engraving Costs “ 10.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048517 149.24 D. Dowling Allotments Superin’t. Monthly Fee (Jan.) 048518 40.00 Groundwork Trust Scheme Preparation Bow St./Burn St. Project 048519 5,822.12 HLB AV Audit plc External Audit Fees 2002/03 Financial Year 048520 293.75 Bowburn Boys F.C. Sponsorship Sage Soccer Fest. 2004 048521 120.00 Accounts (Income) 10TH DECEMBER 2003 – 14TH JANUARY 2004 Name Description Details £ p - - - - Moved that these items of income and expenditure be also approved. 11. Date of next meeting Agreed the date of the next meeting be Wednesday the 18th February 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 21st January 2004 at the Bowburn Community Centre. February 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 18th February 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, M. Higham, G. Marsden, J. Robinson, M. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors R. Higham, M. Marsden and Raine 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been no Criminal Offences reported in Cassop, no Criminal Offences reported in Parkhill and 3 Cases of Criminal Damage, 2 Cases of Assault, 1 Case of Burglary (Home), 2 Cases of Theft and 3 Cases of Arson in Bowburn. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. . 3 Minutes of Meetings held on the 21st January 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 21st January 2004 be agreed and signed as a true and accurate record. 4 Matters arising a.The Clerk reported to Members that two of the three required letters of approval from local City Councillors had been sent back to the City Council’s offices in connection with the proposed new Bus Shelter at Dallymore Drive, Bowburn. b. The Clerk reported to Members that the Co-operative Bank required fresh completed cheque mandate forms from the Parish Council. c. The Clerk reported to Members that an order had been placed for the supply of two replacement roadside seats for Durham Road, Bowburn to replace the seats damaged in a road traffic accident last year. The Parish Council is seeking to recover the cost of the seats from the vehicle driver’s Insurance Policy. d. The Clerk reported to Members that he had received a response from the Durham Association of Parish & Town Councils about the City Council’s proposed Charter for Parish Councils. The Clerk outlined the main points of the response from D.A.P. & T.C. for Members’ information. The Clerk also informed Members that, due to his personal circumstances and pressure of day-to-day work commitments for the Parish, he was not able to commence the course of training for the AQA Certificate in Local Administration. Members generally acknowledged the difficulties of the Clerk’s particular circumstances. However, it was resolved that Mr. Tom Toward of the Durham Association of Parish & Town Councils be invited to attend a forthcoming Monthly Meeting of the Parish Council to speak to Members about Quality Parish Status and the potential repercussions of the forthcoming referendum on a Regional Assembly for the North East. e. The Clerk reported to Members that he had replied to Durham City Council accepting their terms and conditions for lease of the part of Parkhill Recreation Ground to be used for the proposed BMX Cycle Track. Arrangements had been made for East Durham Groundwork Trust to liaise as necessary with officers of the City Council in order to progress the scheme. f. The Clerk informed Members that he had received a written letter of application from the Treasurer of Cassop Community Centre for an annual contribution towards the upkeep and maintenance of the Community Centre. Resolved that the terms and conditions of any annual contribution towards the maintenance of Cassop Community Centre be considered by the Parish Council’s Finance and Forward Planning Sub-Committee as part of its Parish Council Budget deliberations for the 2004/05 Financial Year. g. The Clerk reminded Members that no firm arrangements had yet been made to present the engraved Parish Shields and the Certificates of Merit to the various category winners of the Beautiful Durham Competition 2003 for the Parish. Resolved that Shields and Certificates be presented at the Monthly Meeting to be held on 17th March 2004. 5 Christmas 2003 Pantomime at Bowburn Community Centre Members considered the payment of a contribution towards the cost of the Christmas 2003 Pantomime held at Bowburn Community Centre. Councillors M. Robinson and Syer declared their personal interests in the matter being discussed. Resolved that the Parish Council pay a contribution of 50% of the cost of the Christmas 2003 Pantomime to Bowburn Community Association. 6. Allotments, Garages & Cemetery Allotments No report. Garages The Clerk reported to Members that a meeting had taken place with an officer from Durham City Council concerning the submission of a price quotation for construction of brick walled garages on the Back Burn Street Site. After an examination of the Site, the officer gave a verbal estimate that construction of four brick walled garages and replacement of four sets of concrete foundations would cost approximately £12,000. The Clerk advised Members that it would not be financially prudent to incur costs of this magnitude on construction of brick walled garages, especially as demand for them is uncertain. No response has yet been received from the private contractor who has been requested to provide a price quotation. Members agreed that research was required to ascertain the level of demand for garages at Back Burn Street, bearing in mind the recent arson attacks and acts of vandalism there. Cemetery The Clerk informed Members that a report comparing Scales of Fees for Bowburn Cemetery with those of Belmont and Sherburn Cemeteries had been completed. The report contained recommendations to Members for some variation of existing fee scales. The Chairman confirmed that the Parish Council’s Finance & Forward Planning Sub- Committee would consider the report in due course. The Clerk reported that a letter from Durham City Council offering to continue the seasonal grass cutting service at the Cemetery had been received. Resolved that the seasonal grass cutting service performed by Durham City Council be continued for the duration of 2004 Season at a cost of £154.29 plus VAT. 7. Correspondence received From Details Action Durham Police Authority Police Community Consultative Group Meeting (18th February 2004) Received County Durham & Cleveland County Training Partnership Training Events (AQA Certificate) Darlington & Murton (25th March 2004) Received County Durham & Cleveland County Training Partnership Training Events (AQA Certificate)Chester-le-Street (20th March 2004)Shotton Hall, Peterlee (26th March 2004) Received D.A.P. & T.C. Royal Garden Party Nominations 2004 Received Society of Local Council Clerks Regional Conference (Pontefract) Received 8. Planning Applications Applicant Details Action Premier Waste Management(Joint Stocks Quarry) Application not to comply with conditions of previous Planning Permission (Change of Working Hours) Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 9. Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Jan.-Mid Feb. 04 048523 392.74 “ Mileage/Parking Fees (£1.50) 70 @ 49.9p “ 36.43 “ Stamps 35 @ 28p “ 9.80 “ “ 10 @ 20p “ 2.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Office Stationery Black Ink Cartridge “ 19.99 “ “ Tippex/Cleaning Wipes “ 9.28 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048524 149.24 D. Dowling Allotments Superin’t. Monthly Fee (Jan.) 048525 40.00 City of Durham Legal Charges Bow St./Burn St. Project 048526 616.88 D.A.P. & T. C. Annual Subscription 2004/05 Financial Year 048527 173.50 Valuation Agency Valuation Fees Allot. Land at Tursdale 048528 99.88 Glasdon (U.K.) Roadside Seats Durham Road, Bowburn 048529 1,406.62 Bowburn Community Association Christmas 2003Pantomime 50% Contribution towards cost 048530 344.00 North of England Newspapers Advertisement Costs Sale of Land in front of Old School, Tursdale 048531 227.95 Hazel’s Florist Shop Bouquet of Flowers Mrs. Sheila Dodds 048532 20.00 (Cheque no. 048522 cancelled.) Accounts (Income) 15TH JANUARY – 10TH FEBRUARY 2004 Name Description Details £ p S.L.C.C. Refund of Fees 2002/03 Duplicated Payment 54.00 Moved that these items of income and expenditure be also approved. 10. Date of next meeting Agreed the date of the next meeting be Wednesday the 17th March 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 18th February 2004 at the Bowburn Community Centre. March 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 17th March 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors G. Marsden, Raine, J. Robinson, M. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors Armstrong, Barker, M. Higham, R. Higham and M. Marsden 2 Beautiful Durham Competition 2003 The Clerk presented Inscribed Parish Shields and Certificates of Merit to Local Parish Prize-winners in the Beautiful Durham Competition 2003. Parish Shields were presented to Mrs. Doris Gardiner and Councillor W. Tickell (who accepted the Award on behalf of Mr. Raymond Atkinson). Certificates of Merit were awarded to Mrs. Joyce Broughton and Bowburn Junior School. The Clerk delivered another Certificate of Merit to Mr. Graeme Rutter on 18th March 2004, as Mr. Rutter was unable to attend the Awards Ceremony at Bowburn Community Centre. 3 Police Consultation and Fire & Rescue Service Briefing P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Criminal Damage in Cassop, no Criminal Offences reported in Parkhill and 3 Cases of Criminal Damage, 6 Cases of Burglary (Home), 3 Cases of Burglary (Other), 2 Cases of Theft and 1 Case of a Theft of a Car in Bowburn. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. Officer Peter Hewitson from County Durham Fire and Rescue Service also attended the Meeting to give Members information about how the Fire Service and the Police have worked together to deal with the recent spate of arson attacks and hoax calls to the emergency services. Officer Hewitson offered to attend the Monthly Meeting of the Parish Council once every three months to give Members an update on the work of the Service in the Parish area. 4 Quality Parish Status/Charter for Parish Councils (Presentation) Mr. Tom Toward from the Durham County Association of Parish & Town Councils (D.A.P. & T. C.) attended the Monthly Meeting by invitation to give Members a talk about the necessary requirements from Members and Parish Clerks of those authorities that are seeking to achieve Quality Parish Status. Mr. Toward outlined the different means by which Parish Clerks could undertake the A.Q.A. Certificate in Local Administration, the time scales involved with the different methods of study and the other criteria, including Member Training, to be met in order to achieve Quality Parish Status. Mr. Toward also gave Members a detailed insight into the means other than Quality Status whereby Parish Councils could negotiate with the principal local authorities about taking over responsibility for local services and funding in the Parish Area. He also indicated that it would be several months before Parish Councils knew how the review of local government would change the situation in the North East of England. 5 Minutes of the Monthly Meeting held on 18th February 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 18th February 2004 be agreed and signed as a true and accurate record. 6 Matters arising a. The Clerk reported to Members that he had arranged to meet a representative from County Council Service Direct to mark out the locations for the Village Stones. b. The Clerk reported to Members that a Public Notice about the proposed sale of land in front of the Old School, Tursdale had been published in the Northern Echo on March 11th 2004. Objectors to the sale of land should notify the Parish Clerk in writing by March 31st 2004. c. The Clerk reported to Members that a letter of thanks had been received from Mrs. Sheila Dodds, wife of Chief Inspector Dodds from the Durham Constabulary. The letter referred to the bouquet of flowers sent by the Parish Council. 7 Allotments, Garages & Cemetery Allotments No report. Garages No report Cemetery The Clerk informed Members that an invitation had been received from Durham City Council to renew the refuse collection arrangements in place for Bowburn Cemetery. The invitation refers to the financial year ending on March 31st 2005. Resolved that the refuse collection arrangements with Durham City Council for Bowburn Cemetery be renewed for the year ending 31st March 2005 at a cost of £120.00 plus VAT, an increase of 6.8% from £112.40 for the current year. 8 Correspondence received From Details Action Durham County Council County Durham Care Arrangements Received Durham County Council Newsletter about Consultation Event Received Durham Police Authority Home Office Consultation Paper Received Durham City Council Statement of Election Costs (May 2003) Received Durham City Council Concessionary Travel Permits Received Durham City Council Open Day (March 25th 2004) Received DEFRA/DTI Broadband for Rural Communities Received Mineral Valleys Project Newsletter (West Durham) Received County Durham & Cleveland Training Partnership Training Events (April/May 2004)(Chester-le-Street/Middlesbro’/Teesdale) Received Standards Board for England Investigation of Members’ Misconduct Received Mrs. A. Hindshaw Provision of Dog Litter Bins Received 9 Planning Applications Applicant Details Action P.C. Henderson Erection of sprinkler pumphouse & water tank (Bowburn premises) Received Mrs. M. Marsden Change of use of land(Rear of 31, Luke Avenue, Cassop) Received Hedley Park Developments Development of 8 Houses with garages and access road (Builders’ Yard adjacent to Clarence Street, Bowburn) Seek copy of plans & further information Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Feb.-Mid Mar. 04 048533 392.74 “ Mileage/Parking Fees (£1.50) 30 @ 49.9p “ 16.47 “ Stamps 28 @ 28p “ 7.84 “ “ 16 @ 20p “ 3.20 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Telephone Allowance Quarterly Payment “ 37.80 “ Office Allowance Quarterly Payment “ 87.50 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048534 149.24 D. Dowling Allotments Superin’t. Monthly Fee (March) 048535 40.00 (Cheque no. 048500 cancelled and replaced by cheque no. 048536). Accounts (Income) 11TH FEBRUARY – 10TH MARCH 2004 Name Description Details £ p Various Clients Cemetery Headstone Fees 5.00 Moved that these items of income and expenditure be also approved. 11 Date of next meeting Agreed the date of the next meeting be Wednesday the 21st April 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 17th March 2004 at the Bowburn Community Centre. April 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 21st April 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, M. Robinson, P. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Higham, R. Higham, M. Marsden, S. Robinson and Shutt 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been no Criminal Offences reported in Cassop, no Criminal Offences reported in Parkhill and 3 Cases of Criminal Damage, 1 Case of Assault, 1 Case of Burglary (Home), 5 Cases of Theft, 1 Case of a Theft of a Car and 1 Case of Theft from a Car in Bowburn. Members of the Parish Council discussed the worsening state of communications with the Police, illustrated by the case wherein a request for Police to attend and deal with an offence at Parkhill was met with the question from Police Control in Durham “Where is Parkhill?” Resolved that the Clerk be instructed to write to Assistant Chief Constable Stoddart to complain about the lack of local area knowledge displayed by some Control Room Response Staff and its effect upon public confidence in the Police. P.C. Cockburn was asked to increase patrols around the Depot Allotment Site in the wake of the recent arson attacks there. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. 3 Minutes of the Monthly Meeting held on 17th March 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 17th March 2004 be agreed and signed as a true and accurate record. 4 Matters arising a.The Clerk reported to Members that Groundwork Trust had requested that a meeting be set up with local children in Parkhill to seek new comments about the design of the proposed BMX Track. b.The Clerk reported to Members that an application for planning consent in respect of the Village Entrance Stone for the northern approach to Cassop had to be submitted to Durham City Council. Amongst other things, the City Council requires a detailed drawing or image of how the Stone would look once it is in place. c.The Clerk reported to Members that a Site Meeting with an officer of Durham City Council had resulted in acceptance of the Bus Shelter being provided in a revised Bus Stop location further along Dallymore Drive in the direction of Henry Avenue, Bowburn. The Clerk further informed Members that he is convening a further Site Meeting of all interested parties (Police, Bus Companies, County Council, Parish Council, City Council etc.) to achieve unanimous agreement about the new Shelter. 5 Parish Council Budget Statement 2004/2005 The Clerk circulated to Members a Budget Statement that itemised the expenditure items for the financial year ending on March 31st 2005. Members of the Finance & Forward Planning Sub-Committee have recommended the Budget Statement to Members of the full Parish Council for approval. The Statement also includes Parish Council Bank and National Savings Balances as at April 1st 2004, details of committed expenditure items still to be completely spent for the year ending March 31st 2004 and estimated income for the year ending March 31st 2005. Councillor Armstrong asked for an explanatory note about the Depot Site Fencing costs to be attached to the Budget Statement, indicating that the fencing replacement costs were being defrayed out of accumulated allotment rental income received by the Parish Council since it acquired the allotments from British Coal in December 1997. Councillor M. Robinson declared a personal interest in the matter under discussion due to her position as Secretary of Bowburn Community Association. Councillor Syer declared a personal interest in the matter under discussion due to his membership of Bowburn Community Association. Councillor George Marsden declared a personal interest in the matter under discussion due to his membership of Cassop Community Centre. Councillor J. Robinson declared a personal interest in the matter under discussion due to his position as an allotment tenant at the Depot Allotment Site. Resolved that the Parish Council approves the Parish Council Budget Statement 2004/2005 as recommended by the Finance & Forward Planning Sub-Committee. 6 Allotments, Garages & Cemetery Allotments The Clerk informed Members that allotment no. 39 on the Depot Site had been recently cleared of abandoned hay deposits, a derelict stabling shed, tarmac deposits and abandoned asbestos sheeting. The clearance had been arranged in response to the concerns of other allotment tenants and Parish Councillors about fire and vandalism risks. It is intended to split the site into two halves in due course with one half of the site available for normal cultivation and the other half left as fallow land. Asbestos deposits have also been removed from allotment no. 37A, before the site is relet. Garages No report Cemetery No report 7 Correspondence received From Details Action Durham County Council New Organisational Structure Document Received Durham County Council Parish Paths Partnership Applications Received Durham County Council Parish Paths Partnership Newsletter Received Durham County Council Public Footpaths Meeting (Thornley) Received Durham County Council West Bowburn Way Leaflets Received Durham City Council Draft Corporate Plan 2004-2007 Received Durham City Council Notice to adopt City Local Plan Received Durham City Council Ethical Standards Training Received Durham City Council Tenants & Residents’ Compact Received Countryside Agency Parish Plans (Good Practice) Received D.A.P. & T. C. County Local Plan Liaison Received County Durham & Cleveland Training Partnership Training Events (June/July 2004)(The Law of Parish & Town Councils) Received County Durham & Cleveland Training Partnership Data Protection Act(What you need to know) Received Winged Fellowship Trust Request for Donation Received County Durham Victim Support Request for Donation Received Greer & Partners Change of Licensee(Hare & Greyhound, Bowburn) Received Mincoffs Solicitors Restaurant Licence Application(3B, Durham Road West, Bowburn) Received Durham Citizens Advice Bureau Bowburn Outreach Service Closure Received County Fire & Rescue Service Integrated Risk Management Plan Received Groundwork Trust Newsletter (March 2004) Received The Home Office Changes to the law regarding prevention of Illegal Working Received 8 Planning Applications Applicant Details Action Mr. & Mrs. T. Gilmore Erection of Conservatory(Rear of 10, Monteigne Drive, Bowburn) Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 9 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid March-Mid April 04 048537 397.83 “ Mileage/Parking Fees (£1.50) 96 @ 49.9p “ 49.41 “ Stamps 31 @ 28p “ 8.68 “ “ 1 @ 21p “ 0.21 “ “ 60 @ 20p “ 12.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Office Stationery Envelopes etc. “ 2.94 “ “ Colour Ink Cartridge “ 15.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048538 149.33 D. Dowling Allotments Superin’t. Monthly Fee (April) 048539 40.00 County Council Design & Printing West Bowburn Way 048540 822.08 City Council Business Rates Cemetery (2004/2005) 048541 168.72 City Council Planning Consent Fee Village Entrance Stone 048542 30.00 Accounts (Income) 11TH MARCH – 14TH APRIL 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 470.00 Countryside Agency Project Preparation Grant Bow St./Burn St. 4,274.20 Moved that these items of income and expenditure be also approved. 10 Date of next meeting Agreed the date of the next meeting be Wednesday the 19th May 2004 at the Bowburn Community Centre, immediately following the Annual General Meeting. I agree these to be a true record of the meeting held Wednesday the 21st April 2004 at the Bowburn Community Centre. A.G.M. 2004 Minutes of the Annual General Meeting of Cassop Cum Quarrington Parish Council held Wednesday 21st May 2003 at Bowburn Community Centre. Present: Councillors Armstrong, Barker, M. Higham, R. Higham, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1.Apologies None 2.Minutes The Minutes from the Annual General Meeting held 15th May 2002 were agreed and signed as a true record. 3.Appointment of Chairman Councillor Armstrong proposed Councillor M. Robinson as Chairman. The motion was seconded by Councillor P.Robinson. No further nominations were received and Councillor M. Robinson was duly elected as Chairman. 4.Appointment of Vice Chairman Councillor G. Marsden proposed Councillor W. Tickell as Vice Chairman. Councillor P. Robinson seconded the motion. No further nominations were received and Councillor W.Tickell was duly elected as Vice Chairman. 5.Appointment of Delegates to D A P & T C It was proposed by Councillor H. Armstrong and seconded by Councillor S. Robinson that Councillors M. Robinson and W. Tickell be Delegates to the County Association. Councillor Tickell proposed and Councillor M. Robinson seconded a motion that Councillors S. Raine and S. Robinson be also nominated as Delegates. It was agreed that all four Members would be available as Delegates to the County Association and the Durham District Association of Parish Councils. 6.Financial Statement Copies of the financial statement were circulated and accepted. 7.Dates for future meetings Resolved that Meetings will continue on the third Wednesday in each month excepting August, when there would be no Meeting. Two Monthly Meetings will be held at Cassop. I agree these to be a true record of the Meeting held on Wednesday 21st May 2003. May 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 19th May 2004 in Bowburn Community Centre, immediately following the Annual General Meeting. Present: Councillors Armstrong, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Higham, R. Higham and Shutt. 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 2 Cases of Criminal Damage in Cassop, no Criminal Offences reported in Parkhill and 4 Cases of Criminal Damage, 1 Case of Assault, 3 Cases of Burglary (Home), 4 Cases of Theft, 1 Case of a Theft of a Car and 2 Cases of Theft from a Car in Bowburn. Inspector West also attended the Meeting in order to answer Members’ questions. The Clerk read out to Members a letter received from Inspector Blakey at Aykley Heads. The letter gave an explanation about a previous request for Police to attend and deal with an offence at Parkhill. The request for assistance had been met with the question from Police Control in Durham “Where is Parkhill?” Inspector West gave Members further details about how the new Call Response System works and how it would develop in the future. Members thanked Inspector West and P.C. Cockburn for their attendances at the Meeting. 3 Minutes of the Monthly Meeting held on 21st April 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 21st April 2004 be agreed and signed as a true and accurate record. 4 Matters arising a.The Clerk reported to Members that a Draft Licence Agreement had been received from the City Council concerning the location of the Village Entrance Stone on the grassed land in front of the bungalows at Dene View, Cassop. In addition, photographs and general dimensions for a Specimen Village Stone had also been submitted to the City Council. b.The Clerk reported to Members that Durham City Council has notified the Parish Council about the final cost for installation of the new Roadside Seats in front of Bowburn Community Centre. The installation costs of £300 (excluding VAT) and the purchase costs for the two seats will be recovered from the Motor Insurance Policy of the driver who had demolished the old seats in a road traffic accident last year. c.Councillor Syer informed Members that he had received e-mail correspondence from County Councillor Dennis Morgan about the possibility of accepting sponsorship for the placement of some flower tubs near the Prince Bishops Guest House. The Clerk was instructed to pursue the matter to see if the City Council or the Parish Council could place flower tubs at the desired spot. d.The Clerk raised the matter of possible sponsorship of the Beautiful Durham Competition for 2005. Members were asked whether they wished to offer a cash sum in sponsorship of the Competition as well as preparing the Inscribed Parish Shields and Certificates of Merit for Local Parish Winners. Resolved that the Parish Council agrees to sponsor the Beautiful Durham Competition for 2005. e.The Clerk reported that he had received a letter of thanks from Mrs. Anne Chalder at Bowburn Library in respect of the Parish Council’s donation towards the Library’s Easter Card Competition 2004. The letter also thanked Parish Councillors Stanley Robinson and William Temporal who judged the entries in this year’s Easter Card Competition. 5 Bowburn Regeneration Members discussed the latest developments concerning the Bowburn Regeneration Proposals. The Clerk gave Members details of the response that he had received from the Chief Executive of Durham City Council to the Parish Council’s letter about Bowburn Regeneration. The Parish Council had expressed its concerns to Durham City Council about the lack of direct notification about Bowburn Regeneration, despite the promises on general consultation set out in the Proposed Charter for Parish Councils. The Chief Executive of Durham City Council indicated that a number of Parish Councils had not yet given a response to the proposals set out in the Charter, so that it was premature to rely upon implementation of the Charter at this stage. Councillor Syer arranged with the Clerk that copies of his progress report on Regeneration Proposals would be sent to all Members individually by surface post or e-mail in order that they could update themselves before the next Monthly Meeting Resolved that the Chief Executive of Durham City Council be invited to the next Monthly Meeting of the Parish Council on 16th June 2004 at Cassop Community Centre. 6 Footpaths Members of the Parish Council discussed the recommendations of its Lighting and Footpaths Sub-Committee about tidying up and clearance work required on local footpaths as well as a proposed new Footpath no. 39. Resolved that the Chairman and the Clerk liaise on the preparation of a Parish Paths Grant Application for 2004 in order to secure finance from the County Council for the measures discussed by Members and it was also Resolved that the Parish Council accepts the recommendations contained in the reports of its Lighting and Footpaths Sub-Committee. 7 Sale of Land at Tursdale Allotments The Clerk informed Members that a valuation of £20,000 had been received from the District Valuer in respect of the strip of land in front of the Old School, Tursdale. It was resolved that the request of the prospective purchaser of the strip of land that the Parish Council bear its own legal costs and charges in connection with the sale be refused. Members felt that the Parish Council’s Internal Auditor and External Auditor would criticise any sale arrangements that fell short of the “Best Price” that could be obtained as required under Section 123 of the Local Government Act 1972. The Clerk informed Members that he had sought further advice from the District Valuer concerning any effect on the valuation price that would occur if the purchaser could buy the strip of land in front of the Old School House and the Old School at Tursdale. Mr. Gibson, the District Valuer involved with this matter, sought specialist advice from other colleagues in the Valuation Office. He has subsequently informed the Clerk that if the purchaser can supply documentary evidence that he has previously secured right of access across the land at the time of purchase of the Old School & the Old School House, then the stated valuation price of £20,000 would not change. 8 Allotments, Garages & Cemetery Allotments The Clerk informed Members that reminders had been issued to those allotment and garage tenants who had not paid their annual rent demands by April 30th 2004. The Clerk also informed Members that arrangements had been made with Durham City Council to clear away the burnt out garage debris left on allotment no. 29B at the Depot Site. Councillor Syer suggested that the Parish Council should offer that particular tenant a one-off cash payment by way of apology due to the fact that necessary fencing repairs on his allotment plot had taken several weeks to be done. The delay in doing repairs to the fence (which was also damaged by fire) has been due to circumstances outside of the Parish Council’s control. Resolved that the sum of £20.00 be offered to the relevant tenant as a gesture of apology. Garages No report Cemetery No report 9 Correspondence received From Details Action Durham County Council A688 Wheatley Hill to Bowburn Link Classified Roads Order 2003 Received Durham County Council Relocation of gate on pathway adjacent to Durham Road Allotments, Bowburn Received Durham County Council Extra Care Housing Developments Received Durham County Council Local Agenda 21 Newsletter Received Durham City Council Notice to adopt City of Durham Local Plan Received Durham City Council Ethical Governance Audit Received Durham City Council Housing Stock Options Appraisal Received Sedgefield Town Council DAPTC Steering Group Newsletter Received D.A.P. & T. C. Car Allowances Update Received D.A.P. & T. C. Minutes of Executive Committee Meeting (March 2004) Received D.A.P. & T. C. Department for Transport(Village Speed Limits) Received D.A.P. & T. C. Section 137 Expenditure (Cost Limits) Received County Durham & Cleveland Training Partnership Introduction to the Law of Parish & Town Councils (Training Session) Received 10 Planning Applications Applicant Details Action Mr. Rutherford Erection of Conservatory to rear of191, Park Avenue, Coxhoe Received Johnson Brothers Outline Application for erection of agricultural workers’ dwellings atQuarrington Farm, Old Quarrington Letter to be sent expressing Members’ concerns K. Mather Erection of 2 stables and tack room block(Land north of Front St. North, Cassop) Received Councillor Syer reserved his position concerning the planning application from Messrs. Johnson Brothers and he took no part in any discussion by Members of the Parish Council on this application. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 11 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid April-Mid May 04 048543 400.86 “ Mileage/Parking Fees (£1.60) 50 @ 50.5p “ 26.85 “ Stamps 37 @ 28p “ 10.36 “ “ ** @ 21p “ 0.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048544 151.27 D. Dowling Allotments Superin’t. Monthly Fee (May) 048545 40.00 Mr. A. Bird Rent Refund Tursdale Allotments 048546 30.00 City Council Election Expenses May 2003 048547 89.05 City Council Planning Fee Bow Street/Burn Street 048548 110.00 Allianz Cornhill Insurance Premiums Year to 31st May 2005 048549 485.99 Durham Dist. Assoc. of Parish Councils Annual Subscription 2004 Calendar Year 048550 20.00 J. Allison Ex-gratia Payment Delay in fencing repairs 048551 20.00 Accounts (Income) 15TH APRIL – 13TH MAY 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 1,489.00 Moved that these items of income and expenditure be also approved. 12 Date of next meeting Agreed the date of the next meeting be Wednesday the 16th June 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 19th May 2004 at the Bowburn Community Centre. June 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 16th June 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, M. Higham, R. Higham, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Marsden, P. Robinson and Shutt. 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Burglary (Other) and 2 Cases of Theft in Cassop, 1 Case of Criminal Damage and 2 Cases of Burglary (Other) in Parkhill and 5 Cases of Criminal Damage, 5 Cases of Burglary (Other), 1 Case of Theft, 1 Case of a Theft of a Car and 1 Case of Theft from a Car in Bowburn. Members referred to the positive and encouraging role being taken by the new Police Community Support Officers in Bowburn. Members thanked P.C. Cockburn for his attendance, whereupon he left the Meeting. 3 Minutes of the Monthly Meeting held on 16th May 2004 Councillor Syer asked that, after Item 10 (Planning Applications) in the Minutes of the Monthly Meeting held on 16th May 2004, a note should be inserted, as he had requested at the Meeting, indicating that he reserved his position on the planning application from Messrs. Johnson Brothers concerning the proposed erection of agricultural dwellings at Quarrington Farm. Councillor Syer took no part in any discussion by Members on this planning application. Resolved that the Minutes of the Meeting of the Parish Council held on 16th May 2004 be amended accordingly. 4 Matters arising a.The Clerk reported to Members that the approved amendments to the Annual Accounts for the year ended 31st March 2004 discussed by Members of the Parish Council at the Parish Council’s Annual General Meeting on 19th May 2004 had been implemented. Resolved that the action be noted. b.The Clerk reported to Members that a Site Meeting concerning the proposed new Bus Shelter had taken place today at Dallymore Drive, Bowburn. Representatives from the County Council, Parish Council, the Police Authority and the Bus Company had been present. All parties present were in agreement that the Shelter could be erected at the revised location, providing that concerns about overhanging branches of the nearby tree were resolved. The approved location did not obstruct the entrance gate of the nearby field. c.The Clerk informed Members that a site visit had also taken place at the Prince Bishop Guest House, Bowburn with the proprietor, Mr. Richardson, about the siting of the flower tubs that he wished to sponsor. The Clerk is seeking the appropriate permission from the Highway Authority about the siting of the tubs. d.The Clerk informed Members that the Village Entrance Stones had nearly all been quarried and County Council approved metal Village Name Plates have been attached to five of the Stones. The Parish Council is still awaiting the receipt of the required planning consent from Durham City Council about the location of the Village Entrance Stone at the northern approach to Cassop. 5 Bowburn Regeneration Members welcomed Mr. Brian Spears, the Chief Executive of Durham City Council, who had attended the Monthly Meeting at Members’ invitation to give a talk about the City Council’s role in the Bowburn Regeneration proposals. Mr. Spears circulated to Members and the Parish Clerk a City Council Report called “Let’s Change Bowburn”. The Report gave details of local community consultation events carried out in recent months by the City Council’s SRB6 Community Team. Mr. Spears spoke to Members at length about the timescale of recent events and the receipt by the City Council of Government Funding to finance Regeneration Proposals for the Village. Mr. Spears informed Members about the City Council’s Partners in the Villages Regeneration Plan i.e. Messrs. Keepmoat Partnerships and Hassel Lloyd Partnerships. The SRB6 Community Team working with local residents and elected representatives had established the Bowburn and Parkhill Community Partnership. Members expressed their concerns about the City Council’s lack of direct consultation with the Parish Council about the Regeneration Proposals, despite the promises and assurances contained in the Proposed Charter for Parish Councils published last year by the City Council. Mr. Spears assured Members that there had been no deliberate attempt by City Council Officers to leave Members of the Parish Council out of the consultation process and he promised that, in future, the Parish Council would be fully informed about the progress of Regeneration Proposals. Mr. Spears answered questions about the Regeneration Proposals from various Members of the Parish Council. The Chairman thanked Mr. Spears for his attendance at the Monthly Meeting, whereupon he left the Meeting. 6 Allotments, Garages & Cemetery Allotments The Clerk informed Members that, apparently, some informal approaches had been made to the fencing contractor on the Depot Site by allotment tenants seeking the provision of wider gates on their plots as part of the Fencing Replacement Programme on the Site. The Clerk stated that no written or telephone requests had been made to him about provision of wider gates and Councillor S. Robinson also stated that he had not been approached on the matter either. Nonetheless it was Resolved that, if tenants made a proper request to the Parish Clerk about provision of wider gates and work on the relevant gates had not already been completed by the contractor, then such requests would be favourably considered. Garages No report Cemetery No report 7 Correspondence received From Details Action Durham County Council “Every Child Matters” & the Children Bill Received Durham County Council Local Government Reorganisation Received Durham Police Authority Police Community Consultative Group (June 2004 Meeting) Received Durham Police Authority Streetsafe Initiative Received Durham City Council Mayor’s “At Home” (21st July 2004) Received Durham City Council Proposed Residents’ Association in Bowburn Received Boundary Committee for England Local Government Reorganisation Proposals Received D.A.P. & T. C. New Arrangements for County Secretariat Received N.A.L.C. Measures to tackle Illegal Working Received D.E.F.R.A. Countryside and Rights of Way Act 2000(Recent House of Lords Judgement) Received County Durham & Cleveland Training Partnership Partnership Funding & Obtaining Grants Received County Durham & Cleveland Training Partnership Data Protection Workshop Received Durham City Centre Youth Project Annual General Meeting (June 2004) Received Mineral Valleys Project Annual Project Forum (July 2004) Received 8 Planning Applications Applicant Details Action Mr. H. Alderson Erection of Detached Garage6, Newton Villas, Coxhoe Received Mr. & Mrs. S. Hall Erection of single storey extension(Rear of 27, Monteigne Drive, Bowburn) Received Whitbread Hotel Company Erection & display of various internally illuminated fascia, totem and directional signs (Road Chef Lodge, Bowburn) Received Cassop-cum-Quarrington Parish Council Change of use of former allotment gardens to landscaped recreation area Received Cassop-cum-Quarrington Parish Council Erection of Village Entrance Feature(Dene View, Cassop) Received Mr. S. Williamson Erection of concrete sectional garage23, Lynn Crescent, Cassop Letter to City Council about possible footpath obstruction. Guardian Care Homes Erection of Children’s Nursery(Durham Road, Bowburn) Seek further information Mr. M. Smith Erection of conservatoryRear of the Paddocks16, Heugh Hall Row, Old Quarrington Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 9 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid May-Mid June 04 048554 400.86 “ Mileage/Parking Fees (£1.60) 72 @ 50.5p “ 37.96 “ Stamps 51 @ 28p “ 14.28 “ “ 9 @ 21p “ 1.89 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Office Allowance Quarterly Payment “ 87.50 “ Telephone Allowance Quarterly Payment “ 37.80 “ Petrol Costs Grass Strimmer “ 10.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048555 151.27 D. Dowling Allotments Superin’t. Monthly Fee (June) 048556 40.00 Newsquest (NE) Communigate Network Entry in 2000 Sites Supplement 048552 20.00 “ “ VAT on above payment 048553 3.50 City Council Removal of Garages Back Burn Street 048557 (part) 998.75 City Council Removal of allotment debris Depot Site Allotments 048557 (part) 470.00 City Council Trade Refuse Charges Cemetery 048557 (part) 141.00 Craig Prince Hire of Strimmer Bow Street/Burn Street 048558 150.00 D. Goulsbra Cost of Fencing Partition Fencing (Depot Site) 048559 22.00 Durham Dist. Assoc. of Parish Councils Annual Subscription 2004 Calendar Year 048560 20.00* * This cheque replaces cheque no. 048550 which has been accidentally destroyed. Accounts (Income) 14TH MAY – 9TH JUNE 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 120.00 Various Clients Burial Fee/Wayleave - 68.35 Moved that these items of income and expenditure be also approved. 10 Date of next meeting Agreed the date of the next meeting be Wednesday the 21st July 2004 at the Cassop Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 16th June 2004 at the Bowburn Community Centre. July 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 21st July 2004 in Cassop Community Centre at 7 p.m. Present: Councillors M. Higham, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer and Tickell (Councillor M. Robinson in the chair). 1. Apologies Councillors R. Higham and Temporal. 2. Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been no Reported Offences in Cassop, 1 Case of Burglary (Home) and 1 Case of Theft in Parkhill and 7 Cases of Criminal Damage, 1 Case of Burglary (Home), 4 Cases of Burglary (Other), 5 Cases of Theft and 1 Case of a Theft of a Car in Bowburn. Resolved that Chief Inspector Dodds be invited to the September 2004 Meeting of the Parish Council to give Members a talk on the new “Streetsafe” Initiative. Members thanked P.C. Cockburn for his attendance, whereupon he left the Meeting. 3. Minutes of the Monthly Meetings held on 19th May 2004 and 16th June 2004 The Clerk informed Members that the Minutes of the Meeting of the Parish Council held on 19th May 2004 had been amended in accordance with Councillor Syer’s request. Accordingly, it was resolved that the Minutes of the Meetings of the Parish Council held on 19th May 2004 and 16th June 2004 be agreed and signed as a true and accurate record. 4. Matters arising a.The Clerk reported to Members that the official date for public inspection of the Annual Accounts of the Parish Council for the year ended 31st March 2004 had been set for the four week period commencing 9th August 2004. Resolved that the information be noted. b.The Clerk reported to Members that a price quotation has been recommended by Durham City Council in respect of the construction of the proposed new Bus Shelter at Dallymore Drive, Bowburn. The recommended quotation from Messrs. Commutaports Ltd. of Glasgow for supply and installation of a 3 Bay Enclosed Flat Roof Shelter with two openings is for the sum of £2,138.00 plus VAT. Resolved that the recommended price quotation for the Bus Shelter from Messrs. Commutaports Ltd. be accepted. c.The Clerk informed Members that he had been notified by the County Council’s Street Lighting Section that the new Street Lighting Column at Holmfield Villas, Coxhoe had been installed in error on a piece of land in private ownership. The Clerk was instructed to find out from the owners of the land in question, Messrs. D. & J. Franks (Builders) of Gilesgate, what financial terms they would require in order to allow the Lighting Column to remain on the site. d.The Clerk informed Members that he had commenced discussions about a possible inter-authority arrangement concerning Grasscutting in some Parish Areas. Resolved that the Parish Council approaches the County Council once again to explore the possibility of a joint arrangement between the Parish Council and the County Council concerning the employment of a Lengthsman for the Parish Area. e.The Clerk introduced Mrs. Fiona Neasham, the newly appointed Local Strategic Partnership Co-ordinator, to Members of the Parish Council. Mrs. Neasham is employed by the Durham City Council for Voluntary Services. Mrs. Neasham spoke to Members of the Parish Council about the role of the Local Strategic Partnership within the community and the areas of activity with which it will involve itself. LSP is an enabling force, which seeks to engage local organisations, community groups and individuals in dialogue about their need for improvements in cultural development, public protection and the local economy etc. Mrs. Neasham indicated that a Community Plan is expected to be finalised by September 2004. Members thanked Mrs. Neasham for attending the Meeting and informing them about the Local Strategic Partnership. 5.Bowburn Regeneration Councillor Syer gave Members an update on this continuing matter. 6.Sales of Land The Clerk informed Members that the occupiers of the Old School House, Tursdale, wished to purchase the strip of land in front of the Old School House as well as the strip of land adjacent to the Old School House. Resolved that Members of the Parish Council arrange a site visit to Tursdale on Wednesday, 4th August 2004 to view the areas of land being sought by the occupiers of the Old School House. The Clerk informed Members that he had received no further information about the potential sale of the small strip of land at Steavenson Street, Bowburn connected to the proposed housing development there. 7. Allotments, Garages & Cemetery Allotments The Clerk informed Members that he had approached the Government Office (North East)(G.O.N.E.) once again asking them to reconsider their refusal to give consent to the sale of allotment land to the occupier of 61, Ramsey Street, Tursdale. The Clerk informed Members that there was no longer a Waiting List for Allotments at Tursdale. The sole person on the previous Waiting List has been allocated an allotment given up by a former tenant due to health problems. The removal of the Waiting List may provide sufficient grounds for G.O.N.E. to reconsider their earlier decision. The Clerk was instructed to contact Durham City Council concerning complaints from some tenants on the Depot Allotment Site that old fencing debris and used cement bags had been left on site by the contractor after the second phase of the fencing work had been completed. Garages The Clerk informed Members that the tenant of Garage no. 5 on the Depot Site had been served with one calendar month’s Notice to Quit due to non-payment of rent. Cemetery No report 8.Correspondence received From Details Action Durham County Council County Durham Waste Local Plan Inquiry(Inspector’s Report) Received Durham County Council Extra Care Newsletter No. 8 Received Durham County Council County Durham Access Directory Received Durham City Council Leisure Services Best Value Review Received Durham City Council State of the City Debate (July 2004) Received D.A.P. & T. C. A.G.M. 2004 Details Received D.A.P. & T. C. Minutes of Executive Committee Meeting Received D.A.P. & T. C. Details of County Secretary’s Relocation Received D.A.P. & T. C. Disability Discrimination Act 1995 Received N.A.L.C. Annual Conference October 2004 Received Countryside Agency Funding Fayre Received Evans & Co. Hare & Greyhound Inn, Bowburn Received East Durham Groundwork Trust Newsletter No. 5 Received County Durham & DarlingtonFire & Rescue Authority Community Plan 2004/2005 Received The Clerk was instructed to write to the County Footpaths Officer about the closure of Bridleway no. 35 at Quarrington Hill. Members wished to know about the County Council’s intentions concerning the closure and whether there were arrangements for a temporary diversion. 9.Planning Applications Applicant Details Action Chris O’ Reilly Felling of tree T3 within the Crowtrees Bowburn Tree Preservation Order Application withdrawn A. Powell Erection of extension to side of8, Leyland Close, Bowburn Received Wellsprings Properties External Alterations and Change of Use(Former Doctor’s Surgery atRomaine Square, Bowburn) Send Letter showing Members’ Support S. Spencer Erection of Conservatory(Rear of 39, Millford Way, Bowburn) Received Farmway Limited Demolition of Existing Petrol Filling Station & Dwelling and Erection ofReplacement Filling Station & Building for supply/sale of Agricultural Requisites(Bowburn Filling Station) Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10.Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid June-Mid July 04 048561 400.86 “ Mileage/Parking Fees (£3.20) 87 @ 50.5p “ 47.13 “ Stamps 31 @ 28p “ 8.68 “ “ 2 @ 21p “ 0.42 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Petrol Costs Grass Strimmer “ 5.00 “ Office Stationery Black Ink Cartridge “ 19.99 “ “ A3 Envelopes “ 1.50 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048562 151.27 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid July-Mid August 04 048563 400.86 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048564 151.27 D. Dowling Allotments Superin’t. Monthly Fee (July) 048565 40.00 D. Dowling Allotments Superin’t. Monthly Fee (August) 048566 40.00 City Council Inst. of Roadside Seats Durham Road, Bowburn 048567 352.50 Accounts (Income) 10TH JUNE – 13TH JULY 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 140.00 Various Clients Burial Fees Cemetery 134.00 Moved that these items of income and expenditure be also approved. 11.Date of next meeting Agreed the date of the next meeting be Wednesday the 15th September 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 21st July 2004 at the Cassop Community Centre. September 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 15th September 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, Raine, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Higham, R. Higham, J. Robinson and M. Marsden. 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Criminal Damage and 1 Case of Burglary (Other) in Cassop, 5 Cases of Criminal Damage and 2 Cases of Theft in Parkhill and 6 Cases of Criminal Damage, 2 Cases of Burglary (Home), 1 Case of Assault and 2 Cases of Theft in Bowburn. Inspector Dodds also attended the Monthly Meeting to give Members a presentation on the new “Streetsafe” Crime Prevention Initiative and show a video about the initiative. A discussion about matters related to the Streetsafe Initiative between Inspector Dodds, P.C. Cockburn and Members of the Parish Council followed after the showing of the video. Members thanked Inspector Dodds and P.C. Cockburn for their attendance, whereupon they left the Meeting. 3 Minutes of the Monthly Meeting held on 21st July 2004 Resolved that the Minutes of the Meetings of the Parish Council held on 21st July 2004 be agreed and signed as a true and accurate record. 4 Points to note a.The Clerk reported to Members that he had received a telephone call from Messrs. D. & J. Franks of Gilesgate concerning the piece of land at Parkhill where a new Street Lighting Column has been erected. The caller indicated that the Company wished to receive a one-off cash payment from the Parish Council, instead of an annual Wayleave payment, as an acknowledgement for siting the Lighting Column on the Company’s land. Some Members informed the Monthly Meeting that local residents in Parkhill had undertaken a Search of Title Deeds at the Local Land Registry and, apparently, there was no trace of a Title Deed in the name of Messrs. D. & J. Franks concerning the piece of land in question. Resolved that the Clerk be instructed to write to Messrs. D. & J. Franks to seek clarification about the Title Deed. b.The Clerk reported to Members that he had received correspondence from Durham County Council concerning the anticipated joint costs of employing a Community Highways Worker. The total estimated annual cost for one employee currently runs at approx. £25,000. The total cost is reduced by deducting standard annual maintenance charges spent on roads in the Parish and dividing the remaining cost equally between the County Council and the participating Parish Council. The County Council is examining the viability of sharing a Community Highways Worker between the County Council and one, two or even 10 participating Parish Councils. Resolved that the information be noted. c.The Clerk informed Members that he had been notified by NALC & the Society of Local Council Clerks that agreement had been reached with the National Joint Council for Local Government Services (NJC) on a two-stage pay award for Parish Council Clerks. The first stage award was backdated to 1st April 2004 and the second stage award was due to be implemented on 1st April 2005. The Clerk left the Meeting Room whilst Members discussed the information received. Resolved that the Parish Clerk’s Pay Award be implemented from the dates shown above. d.The Clerk informed Members that he had received a letter of reply from Durham County Council responding to Members’ concerns about the recent closure of Bridleway no. 35 at Quarrington Hill. The Clerk passed a copy of the e-mail letter from the County Council to Councillor Armstrong for his information. 5 Audit of Accounts 2003/2004 1)Annual Return The Clerk reported to Members that he had sent the Certified Annual Return for the Parish Council in respect of the year ended 31st March 2004 to the External Auditors, Messrs. HLB AV Audit p.l.c. of Southampton. The Clerk mentioned that the Return gave a Certified Statement of Assurances that, amongst other things, Members of the Parish Council were satisfied that appropriate internal controls governing the Council’s Financial Systems were in place and that expenditure incurred by the Parish Council was legal and within approved budgets. 2)Report of Internal Auditor The Clerk reported that the Internal Auditor had made comments about various points of procedure whilst examining the accounts and financial records of the Parish Council for the year ended 31st March 2004. He recommended that the Clerk should present an Annual Budget Report for each forthcoming financial year to Members of the Parish Council at the same Monthly Meeting where they considered the amount of the Annual Precept to be levied upon Durham City Council. The Internal Auditor also mentioned that, for certain legal reasons, the term “matters arising” should no longer be used as a Monthly Agenda Item. It should be replaced by another term such as “Points to note”. All of the recommendations made by the Internal Auditor will be implemented as soon as possible. Resolved that the Report and Recommendations of the Internal Auditor be accepted and the action of the Clerk in submitting the Annual Return for 2003/2004 be approved. 6 Sales of Land The Clerk informed Members that, for the time being, the occupiers of the Old School House, Tursdale, have decided that they do not wish to purchase the strips of land in front of and at the side of the Old School House. They are continuing to purchase the strip of grassed land in front of the Old School. The Clerk notified Members that he had made arrangements to advertise the sale of this piece of open space land in accordance with the recommendation of the Parish Council’s legal representative. Any objectors to the proposed sale were asked to notify the Clerk of their objections in writing on or before September 15th 2004. The Parish Clerk has received no objections to the proposed sale. Resolved that the information be noted and that the sale of the strip of grassed land in front of the Old School, Tursdale should proceed as soon as possible. The Clerk also notified Members that the District Valuer’s Report on the sale of the strip of Parish Council owned land at Steavenson Street, Bowburn recommended that the sale value of the land should be in the sum of £2,900. Resolved that the District Valuer’s Report on the sale of land at Steavenson Street, Bowburn be accepted and the Parish Council’s legal representative is notified accordingly. The Parish Council agrees to sell that parcel of land at the foot of Steavenson Street, Bowburn that is mentioned on the District Valuer’s Report to Hedley Park Developments. 7 Allotments, Garages & Cemetery Allotments The Chairman instructed the Clerk to make arrangements to have the grass on the footpath, which runs through the Depot Allotment Site, strimmed as it is becoming overgrown. Garages No report Cemetery No report 8 Correspondence received From Details Action Durham County Council County Durham Structure Plan Review Received Durham County Council Comprehensive Performance Assessment Received Durham County Council Development of a Charter withDurham County Council Received Durham County Council Highways Member Area Panel Received Durham County Council County Durham Waste Local PlanProposed Modifications Received Durham Police Authority Community Consultative Group Meeting Received Durham Police Authority Annual Policing Plan 2004/05 Received Durham City Council Standards Committee Training Session Received Durham City Council Corporate Performance Plan 2004/07 Received Durham City Council 12 Villages Community Network Annual General Meeting (Oct. 2004) Received D.A.P. & T. C. Statutory Dismissal, Disciplinary and Grievance Procedures (NALC Update) Received Office of the Deputy Prime Minister Consultation Paper on a Review of theRestrictions on the Political Activities of Local Government Employees Received N.A.L.C./Society of Local Council Clerks Notification of Parish Clerks’ National Pay Awards (April 2004 & April 2005) Received Society of Local Council Clerks Regional One Day Conference25th October 2004 (Peterlee) Received Countryside Agency Vital Villages Newsletter Issue 9 Received Clark Willis Application for Licence TransferVictoria Inn, Cassop Received County Durham & Darlington Priority Services NHS Trust Temporary Relocation of PsychiatricIntensive Care Services Received 9 Planning Applications Applicant Details Action Mr. Bell Erection of single storey extension to side of and detached double garage at rear of 1, Quality Row, Cassop Received Mr. Lockey Erection of single storey extension at7, Bede Terrace, Bowburn Received Mr. J. Lovett Demolition of existing building and erection of 3 detached dwellings at Clarence Villa Garage, Coxhoe Received Haslam Homes Erection of sales cabin and temporarynon-illuminated signs atLawson Road, Bowburn Received Mr. A. Wright Erection of single storey extension at 21, Bede Terrace, Bowburn Received L. Dowson Erection of Conservatory at4, Monteigne Drive, Bowburn Received M. Hammond Erection of agricultural building onLand adjacent to Heather Inn, Cassop Local Member investigating K. Moore Outline Consent to erect single dwelling Land adjacent to The Grange, Tursdale Received Mr. & Mrs. Horner Erection of single storey extension &Conservatory at 29, Surtees Avenue, Bowburn Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Aug.-Mid Sept 04(inc. arrears of April 2004 pay award) 048572 455.45 “ Mileage/Parking Fees (£1.60) 50 @ 50.5p “ 26.85 “ Stamps 57 @ 28p “ 15.96 “ “ 3 @ 21p “ 0.63 “ E-m@il Facility (Aol)(Broadband Silver) Monthly Fee (Part)(August 2004) “ 14.99 “ Office Allowance Quarterly Payment “ 87.50 “ Telephone Allowance Quarterly Payment “ 37.80 “ Office Stationery Photocopy Charges “ 0.60 “ Purchase of spare key Cemetery Store “ 2.20 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048573 189.26 D. Dowling Allotments Superin’t. Monthly Fee (Sept.) 048574 40.00 P.Thorpe Advertisement Costs Sale of land at Tursdale 048568 (part) 729.44 “ Stationery Costs Cost of 2 Ink Cartridges 048568 (part) 35.98 “ Computer costs New Disk Drive to P.C. 048568 (part) 31.90 G. Bestford Internal Audit 2003/04 Audit Fee 048569 70.00 J.M. Raine Ltd. Supply & fit parts Grass Strimmer 048570 57.50 Durham City Council Removal of Garage Debris Depot Site Allotments 048571 117.50 A. Shutt Hire of Strimmer Grasscutting (Lower Cemetery) 048575 100.00 Bowburn Community Association Cost of Refreshments Participants onBowburn Walk 048576 25.00 Durham City Council Replacement Fencing Depot Allotments 048577 (part) 5,000.00 Durham City Council Grass & Hedge Cutting Upper Cemetery 048577 (part) 181.29 Accounts (Income) 14TH JULY – 8TH SEPTEMBER 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 40.00 Moved that these items of income and expenditure be also approved. 11 Date of next meeting Agreed the date of the next meeting be Wednesday the 20th October 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 15th September 2004 at the Bowburn Community Centre. October 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 20th October 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Barker, M. Higham, R. Higham, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Schutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillor M. Marsden 2 Police Consultation P.C. Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Criminal Damage and 1 Case of Burglary (Home) and 2 Cases of Theft in Cassop, 2 Cases of Criminal Damage in Parkhill and 6 Cases of Criminal Damage, 1 Case of Arson and 4 Cases of Theft in Bowburn. P.C Cockburn recommended the introduction of locked suggestion boxes at Bowburn and Cassop Community Centres. The boxes can be used by members of the public to pass on information in confidence to the Local Beat Officer. Keys to the suggestion boxes would be held only by the Local Beat Officer. Resolved that (1) the suggestion boxes are put in place as soon as possible. (2) Clare Peaden, the Anti- Social Behaviour Officer at Durham City Council is invited to attend the next meeting of the Parish Council to give a talk about her role with Durham City Council. Members thanked P.C. Cockburn for his attendance, whereupon he left the meeting. 3 Presentation given by Beth Davidson (City Arts) Beth Davidson of Durham City Arts attended the Monthly Meeting to give Members a presentation about a Sensory Trail Project that she is seeking to set up. Beth described to Members the items of local heritage interest for Villages in the Parish that she wishes to draw to the attention of local residents and visitors. She is seeking photographs and documents of local historical interest as well as attempting to set up Walking Trails in the Parish Area. Beth is hoping to connect the information from adjoining Parishes into a City Wide Trail, which gives visual and aural information about the places in which we live. 4 Minutes of the Monthly Meeting held on 15th September 2004 Councillor Syer asked that the word “footpath” be submitted for the word “towpath” shown in the Clerk’s report on Allotments in the Minutes of the September 2004 Meeting be made. Resolved that the appropriate amendment to the Minutes of the September 2004 Meeting be made. 5 Points to note a.The Clerk reported to members that he had received correspondence from Messrs. Swinburne Maddison of North Bailey, Durham, indicating that they hold pre-registration deeds in respect of the land at Holmfield Villas, Coxhoe where the new Street Lighting Column has been installed. Messrs. D.& J. Franks have previously stated that they own the land and they require a one-off payment in acknowledgement of that fact from the Parish Council so that the Street Lighting Column can remain on the land. Resolved that the information is noted. b. The Clerk reported to Members that he had received clearance from the Office of Mr. Gerry Steinberg M.P. to respond to a request from Mrs. Carrie Whitfield for details of the Parish Council’s reply to the letter entitled “Bowburn” sent to Mr. Steinberg from Mr. V.O.S.Jones, Chief Executive of C.I.S.W.O., on the 19th August 2004. The Clerk wrote to Mrs. Whitfield on 21st September 2004 outlining the Parish Council’s reactions to the inaccuracies and scurrilous remarks set out in Mr. Jones’ letter concerning Parish Council matters. Resolved that the action of the Clerk is confirmed. c. The Clerk informed Members that all of the Village Entrance Stones had now been installed at their approved locations throughout the Parish Area. The Clerk also reminded Members that Durham City Council had promised to make a 50% contribution towards the cost of the Stones and this money had been applied for. Resolved that the information is noted. d. The Clerk also informed Members that Tesco Motor Insurances had reimbursed the cost of replacement and installation of the roadside seats demolished in a traffic incident in Bowburn in 2003 a sum of £1,497.12). 6 Bow Street/ Burn Street Project The Clerk reported to Members that Messrs. Burns Architects of Castle Eden have been appointed as planning supervisors in respect of the Bow Street/Burn Street Project. The Clerk also informed Members that a Meeting between Members of the Parish Council, Groundwork East Durham and some Bowburn residents had taken place on 22nd September 2004 in order to finalise the layout of the Bow Street/Burn Street Site. In addition, a Living Spaces Grant has been approved in respect of the Project. Resolved that the information is noted. 7 Bowburn/Parkhill Community Partnership Members of the Parish Council discussed the issues raised at recent meetings of the Bowburn/Parkhill Community Partnership that they had attended. The Clerk read out to Members a letter from Mr. Paul Dawe, Chair of the Bowburn/Parkhill Community Partnership, received in response to a letter of complaint sent to him by the Parish Council. The Parish Council’s letter referred to comments allegedly made by another officer of the Bowburn/Parkhill Community Partnership about the attendance of people at Meetings of the Bowburn/Parkhill Community Partnership. Mr. Dawe’s letter of reply did not address the Parish Council’s concerns as set out in its letter of complaint. 8 Section 137 Donations Members of the Parish Council considered the annual list of applications received from Community Groups, Local Schools and other organisations seeking financial assistance. The Parish Council has power to make general donations for “the benefit of the Community” under Section 137 of the local Government Act 1972 (as amended). Resolved that a grant £125.00 should be awarded to each of the following Schools and Community Groups: Bowburn Boys Football Club Bowburn Crowtrees WM Football Club Bowburn Junior School Bowburn Senior Citizens Bowburn Taekwondo Club Bowburn Toddler Group Cassop Community Centre Cassop Kickers Line Dancing Group Cassop Primary School Resolved that a grant of £50 should be awarded to the Bowburn Library to support its Easter Card Competition 2005. Resolved that a grant of £100 should be awarded to the Durham Horticultural and Craft Show 2005 in order to ensure that this event continues to be held. Resolved that the sum of £100 should be awarded to the City of Durham to promote a Beautiful Parish Section in the Beautiful Durham Competition 2005. 9 Allotments, Garages & Cemetery Allotments The Clerk informed Members that the Office of the Deputy Prime Minister (ODPM) has considered a fresh application from the Parish Council for consent to sell the garden plot at the rear of 61 Ramsey Street, Tursdale to the sitting tenant OPDM has now granted consent to the sale, subject to current valuation of the garden plot. The Clerk pointed out to Members that the District Valuer has previously valued the plot in 1998. The Clerk also pointed out that it would be unfair to ask the applicant to pay two sets of valuation fees, as part of the time lapse between the two valuations is due to the original refusal of ODPM to grant consent to the sale in 2003. Resolved that the applicant for purchase of the garden plot at the rear of 61, Ramsey Street, Tursdale be asked to pay the cost of the current valuation in addition to other fees and disbursements in connection with the sale and the Parish Council should bear the cost of the original valuation. Garages The Clerk reported to Members that he received a letter from Mrs. B. Athey of Front Street, Cassop regarding the “Council Land that is to be released for potential Development and building plots”. Mrs. Athey enquired whether the (Parish) Council is making provision for an alternative garage site or a safe off road parking facility? Members noted that the Council Land to be released for development is in City Council ownership and the need to address Mrs. Athey’s concerns lies with that authority. Resolved that Mrs. Athey be notified of the correct situation concerning any responsibility for making alternative garage/parking provision available. Cemetery No Report 10 Correspondence Received From Details Action Durham County Council 40 Yrs. Of Reclamation in County Durham Received Durham County Council Environmental Operational Plan 2004/05 Received Durham County Council Training for Parish Councils Received Durham County Council Referendum and Local Government Reorganisation Publicity Material Received Durham County Council A177 Unclassified Newton Villas (Temporary Road Closure) Received Durham Police CommunityConsultative Group Agenda for October 2004 meeting Received Durham City Council Declaration of Officer’s Receipt of GiftsAnd Hospitality Received Durham City Council Correspondence from the Anti-SocialBehaviour Officer (Clare Peaden) Received D.A.P.& T.C. Withdrawal of A.Q.A from the Certificate in Local Government Administration Received D.A.P. & T.C. A.G.M. on November 27th 2004 at County Hall Durham Received County Durham & Cleveland Training Partnership Clerks’ Bursary Fund News/Training Events Received Office of the Deputy Prime Minister Model Code of Conduct forLocal Government Employees Received D.E.F.R.A Clean Neighbourhoods Received Planning Aid North News Updates Received Joint Stocks QuarryLand Fill Site Agenda For Meeting(October 2004) Received Minerals Valley Project “Wearlife” Newsletter no.2 Received Ushaw College 2004-2005 Prospectus Received 11 Planning Applications Applicant Details Action P.Smith Erection of Conservatory at rear of 10, Kirby’s Drive, Bowburn Received Haslam Homes Siting of temporary sales cabinLawson Road, Bowburn Received Mr. S & Mrs A. Scorer Erection of two storey extensionSide of 43 Runcie Road, Bowburn Received Mr. & Mrs. Mole Erection of Conservatory at rear of5, Grange Park Crescent, Bowburn Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 12 Accounts (Expenditure) Name Description Details Cheque No. £ p County Council Street Lighting Parkhill 048578 2,048.43 Peter Thorpe Salary (Paid net ofIncome Tax & N.I) Mid Sept.-Oct 04 048579 410.57 “ Mileage/Parking Fees(£1.60) 40@50.5p “ 21.80 “ Stamps 36@28p “ 10.08 “ “ 4@21.p “ 0.84 “ E-m@il Facility (Aol)(Broadband Silver) Monthly Fee (Part)(September 2004) “ 14.99 “ Office Stationary Black Ink Cartridge “ 5.80 “ “ Ring Binders (2 for 1) “ 9.49 “ “ Replace Speakers (P.C.) “ 5.90 Inland Revenue National Ins/IncomeTax Deduction Employer/EmployeeShare N.I. & Inc. Tax 048580 158.30 D. Dowling Allotments Superin’t Monthly Fee (Oct) 048581 40.00 Community Assoc Room Hire Monthly Meetings 048583 60.00 Valuation Agency Valuation Fees Bowburn/Tursdale 048584 611.01 Bowburn Boys F.C. Financial Assistance Section 137 Donation 048585 125.00 Crowtrees WM F.C. “ “ 048586 “ Bowburn Jun. School “ “ 048587 “ Bowburn Toddlers “ “ 048588 “ Bow. Senior Citizens “ “ 048589 “ Cassop Com. Centre “ “ 048590 “ Cassop Kickers “ “ 048591 “ Cassop Primary Sch “ “ 048592 “ Bowburn Library “ “ 048593 50.00 Hortic. & Craft Show “ “ 048594 100.00 City Of Durham “ “ 048595 100.00 Bowburn Taekwondo “ “ 048596 125.00 Cheque no.048582 replaces no. 048577 (£5,181.29) Accounts (Income) 9TH SEPTEMBER -13TH OCTOBER 2004 Name Description Details £ p Tesco Motor Ins Insurance Claim Roadside Seats 1,497.12 Moved that these items of income and expenditure be also approved. 13 Date of Next Meeting Agreed the date of the next meeting be Wednesday the 17th November 2004 at the Bowburn Community Centre at 7.00 pm. I agree these to be a true record of the meeting held Wednesday the 20th October 2004 at the Bowburn Community Centre. November 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 17th November 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, Raine, J. Robinson, M. Robinson, Shutt, Syer and Tickell (Councillor M. Robinson in the chair). 1.Apologies Councillors M. Higham, R. Higham, M. Marsden and Temporal. 2.Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Burglary (Home) and 1 Case of Theft in Cassop, 1 Case of Assault in Parkhill and 3 Cases of Criminal Damage, 2 Cases of Assault, 3 Cases of Theft and 3 Cases of Arson in Bowburn. P.C. Cockburn informed Members that Durham Constabulary is introducing a Community Cycle Pilot Scheme. Locally, Cycle Patrols will operate in the Bowburn and Sherburn areas. The Constabulary is seeking funding assistance for provision of protective clothing and headgear for Officers working in these areas. Councillor Tickell proposed and Councillor G. Marsden seconded a motion that the sum of £250.00 is given to the Durham Constabulary Community Cycle Pilot Scheme. Resolved that the sum of £250.00 is given as a funding contribution to the Community Cycle Pilot Scheme. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. The Clerk informed Members that Mrs. Clare Peaden, Durham City Council’s Anti-Social Behaviour Officer, will be able to attend the January 2005 Meeting of the Parish Council to give Members a briefing about her role in the Public Protection Scheme for the area. 3.Minutes of the Monthly Meeting held on 20th October 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 20th October 2004 be agreed and signed as a true and accurate record. The Clerk reported to Members that the approved amendment to the Minutes of the Meeting held on 15th September 2004 had been done and the amended Minutes had now been signed by the Chairman as a true and accurate record. 4.Points to note a.The Clerk reported to Members that the work required to provide a tarmac footpath allowing access to the relocated Bus Stop in Dallymore Drive, Bowburn is scheduled to start in week commencing December 6th 2004. When the tarmac footpath is in place, a new Shelter will be installed over the unprotected Bus Stop. b.The Clerk reported to Members that Messrs. Smiths Gore had written to the Parish Council acknowledging that the Coal Authority were entitled to 75% of the gross sale proceeds of the parcel of land at Steavenson Street to be sold by the Parish Council to Messrs. Hedley Park Developments. c.The Clerk reported to Members that he had received information from Durham City Council concerning the anticipated reorganisation of Parish Wards in Cassop-cum-Quarrington Parish as a result of recommendations made to the Secretary of State by the Local Government Commission. A brief discussion among Members ensued about the proposed changes and the expected timetable for the changes. d.The Clerk reported to Members that concerns had been raised about whether the Bede Terrace Centre was still in operation as it had not sought a financial donation from the Parish Council in 2004 under powers contained in Section 137 of the Local Government Act 1972 (as amended). Resolved that the Clerk be instructed to write to the Secretary of the Bede Terrace Centre seeking clarification of it’s current organisational status. 5.Bowburn Centenary and Special Events 2005 Members held a brief discussion about the possibility of organising special events to mark the Centenary of Bowburn and Special Anniversaries due in 2005. Members noted that no national plans have been announced to commemorate the 60th Anniversary of the End of the Second World War in 1945. Resolved that a more detailed discussion about Bowburn’s Centenary Celebrations be held at the December 2004 Meeting of the Parish Council. 6.BMX Cycle Track at Parkhill The Clerk gave details to Members of an updated cost estimate for the purchase and installation of the BMX Cycle Track at Parkhill, including the cost of seating provision, grass seeding, professional fees and one year’s maintenance costs for the Track. The cost estimate totalled £18,973 (to the nearest £). A grant has been received from Barclay’s Bank to assist with funding of the Scheme and the Parish Council has set aside a sum of £6,500 from within its Budget for this Project. The Parish Council is to re-apply to Durham City Council’s Heart of the Villages Fund for a grant to meet the funding shortfall for the Project. The Clerk also reminded Members that the first seven years of a lease of part of Parkhill Recreation Ground (where the Track is to be installed) is given to the Parish Council at a peppercorn rent, but a longer lease will be charged at a full market rental with additional Land Registration Fees to be paid. Resolved that the cost estimate of £18,973 be accepted and that the Clerk be instructed to re-apply to the City Council for a Heart of the Villages Grant to meet the funding shortfall for the Project. The Clerk is also instructed to notify the Director of Legal Services at Durham City Council that the Parish Council will seek a lease of seven years of the part of Parkhill Recreation Ground where the BMX Track is to be installed. 7.Bowburn Regeneration Members held a brief discussion on the latest developments concerning the Bowburn/Parkhill Community Partnership. 8.Allotments, Garages & Cemetery Allotments The Clerk informed Members that the purchaser of the allotment garden in front of no. 61, Ramsey Street, Tursdale requires planning permission for a change of use of the land from agricultural purposes (the allotment) to residential purposes (the garden). Resolved that the position be noted. The Clerk informed Members that arrangements were in hand to repair the allotment fencing on the Depot Site that has been damaged recently by fire. Repairs will be estimated to cost £250.00 and work should commence in the week commencing November 22nd 2004. Members enquired about the possible drawbacks involved with restricting access to the footpaths running through the Depot Allotment Site. There were concerns about problems associated with vandalism on the Allotment Site and dog fouling on its footpaths. Resolved that the Clerk be instructed to write to the Director of Legal Services at Durham City Council to seek advice about legal problems which may be encountered if access to the allotment footpaths is restricted by the Parish Council. Garages No report Cemetery No report 9.Correspondence received From Details Action Durham Police Authority County Durham and Darlington Forum of Community Consultative Groups Received Durham Police Authority Annual Report 2003/2004 Received Durham Police Authority Crime and Disorder Partnership Audit Received Durham City Council Parish Precept 2005/2006 Received Durham City Council Village Entrance Stone Licence Agreement Received O.D.P.M. New Ethical Framework Regulations Received County Durham & Cleveland Training Partnership Future Training Events Received D.A.P. & T.C. A.G.M. 2004 Received County Durham & Darlington Fire & Rescue Service Integrated Risk Management Plan Received Watson Burton LLP Transfer of Off Licence North Eastern Co-op. (Bowburn) Received 10.Planning Applications Applicant Details Action P.Litliernhurnest Siting of mobile catering unit Bowburn North Industrial Estate Received Haslam Homes Erection of 2 temporary sales cabins Edward Avenue, Bowburn Received D. Wake Erection of forward and rear extensions Fairview, Durham Road West, Bowburn Received Mr. & Mrs. Walsh Erection of Conservatory 34, Monteigne Drive, Bowburn Received Mr. Simpson & Miss Brown Erection of extension 55, Luke Avenue, Cassop Received F. Denney Outline Application for residential development for 4 dwellings at Wylam Terrace, Coxhoe Seek copy of application C. McGiven Erection of extension at 2, The Cottage, Cassop Farm, Old Cassop Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 11.Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Oct.-Mid Nov. 04 048597 410.57 “ Mileage/Parking Fees (£1.60) 64 @ 50.5 p “ 33.92 “ Stamps 31 @ 28p “ 8.68 “ “ 3 @ 21p “ 0.63 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 14.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048598 158.30 D. Dowling Allotments Superin’t. Monthly Fee (Nov.) 048599 40.00 HLB AV Audit External Audit Annual Fee 2003/04 048600 440.63 City of Durham Planning Consent Fee BMX Track, Parkhill 048601 165.00 “ Rent of Land Cassop Playing Field 048602 1.50 Derwentside D.C. Printing Work Parish Letterheads 048603 202.10 Accounts (Income) 14TH OCTOBER – 10TH NOVEMBER 2004 Name Description Details £ p City of Durham Village Entrance Stones 50% Contribution 5,372.00 Moved that these items of income and expenditure be also approved. 12.Date of next meeting Agreed the date of the next meeting be Wednesday the 15th December 2004 at the Cassop Community Centre at 7 p.m. December 2004 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 15th December 2004 in Cassop Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, Raine, M. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1.Apologies Councillor Shutt 2.Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 2 Cases of Burglary (Other) in Cassop, 1 Case of Assault and 1 Case of Criminal Damage in Parkhill and 8 Cases of Criminal Damage, 2 Cases of Burglary (Other), 4 Cases of Theft and 1 Case of Theft of a Car in Bowburn. The Clerk informed Members that a Letter of Thanks had been received from Durham Constabulary with regard to the financial contribution of £250.00 made by the Parish Council towards the Constabulary’s Community Cycle Scheme. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. 3 Minutes of the Monthly Meeting held on 17th November 2004 Councillor Syer asked that Item no. 8 included in the Minutes of the Meeting held on 17th November 2004, which referred to the discussion about the possible restriction of access to the footpaths on the Depot Allotment Site should refer to Members’ concerns about vandalism on the site as well as dog fouling problems. Resolved that the Minutes of the Meeting of the Parish Council held on 17th November 2004 be amended accordingly. 4.Points to note a.The Clerk reported to Members that the work on the new Bus Shelter at Dallymore Drive, Bowburn had been completed, but the Bus Stop itself is awaiting relocation. b.The Clerk reported to Members that he had supplied further information to the Director of Legal Services at the City Council about the location of the pathways on the Depot Allotment Site. Members of the Parish Council are considering the possibility of restricting access to the pathways on the Site in order to reduce the problems of vandalism and dog fouling on the Site. c.The Clerk reported to Members that he had received a response from the Secretary of the Bede Terrace Centre concerning its continuing operation. The Secretary confirmed that Bede Terrace Centre is still active and that it still operates a separate bank account for the Centre’s activities. Resolved that a financial donation of £100.00 be given by the Parish Council under powers contained in Section 137 of the Local Government Act 1972 (as amended). d.The Clerk reminded Members that they had deferred from the November 2004 Meeting a discussion about possible funding assistance for Celebration Events for the Bowburn Centenary in 2006 and other Special Events in 2005. After a discussion about the general use of available funds, it was Resolved that the Clerk should write to the Chairman of Bowburn PARC to consult that organisation about possible expenditure on Play Equipment for Bowburn. (See also further notes under Item 5) e.The Vice-Chairman of the Parish Council, Councillor Tickell, gave Members of the Parish Council a partial summary of the proceedings of the Annual General Meeting of the Durham Association of Parish & Town Councils which took place recently at County Hall, Durham. 5.Parish Council Budget 2005/2006 Members held a discussion about the use of remaining Parish Council Funds in the Budget for 2004/2005 and expenditure plans to be included in the Budget for 2005/2006. The Clerk reminded Members that the discussion of expenditure plans for the forthcoming financial year’s Budget should tie in with the timing of the Parish Council’s Approved Precept Levy upon Durham City Council for the same budget period. This revised arrangement for budget discussions was in accordance with the recommendation of the Parish Council’s Internal Auditor as a result of the Audit of Accounts for the 2003/2004 Financial Year. Councillor Syer proposed a Motion and Councillor George Marsden seconded the Motion about a proposed increase in the Parish Council Precept for 2005/2006 from the City Council. Resolved that Cassop-cum-Quarrington Parish Council seek an increase in its Annual Precept upon Durham City Council from £21,500 to £22,500. Resolved that a Special Meeting of the Parish Council’s Finance & Forward Planning Sub-Committee be convened on Monday, January 10th 2005 at Bowburn Community Centre at 7 p.m. The Special Meeting will discuss in fuller detail the Parish Council’s expenditure plans for 2005/2006. All Members of the Parish Council shall be invited to attend and the Parish Clerk shall also be in attendance. 6.Parish Boundary Changes The Vice-Chairman of the Parish Council, Mr. W. Tickell, inaugurated a discussion about the effects of proposed Parish Boundary Changes, which are expected to be recommended to Government by the Local Government Commission. It was recognised that the proposed creation of two wards covering the existing Parish Area would probably be effective after the date of the next County Council Elections in 2005. 7.Allotments, Garages & Cemetery Allotments The Clerk informed Members that arrangements to repair the allotment fencing on the Depot Site, recently damaged by fire, would be chased up. Repairs expected to be done by the nominated contractor in the week commencing November 22nd 2004 had been delayed. Garages No report Cemetery No report 8.Correspondence received From Details Action Durham County Council Nomination of School Governor (Bowburn Infant School) Letter to be sent Durham County Council Winter Salting Routes 2004/2005 Received County Durham & Darlington Fire & Rescue Service New Community Fire Stations & Regional Life Skills Centre Received D.A.P. & T.C. Freedom of Information Act Received D.A.P. & T.C. National Code of Conduct (Guidance for Members) Received D.A.P. & T.C. Standards Board for England (Local Investigations) Received D.A.P. & T.C. Fear of Crime Scrutiny Working Group Received Campaign for Rural England Creation of Planning Website Received Planning Aid North Newsletter Received Premier Waste Environmental Report 2003 Received 9.Planning Applications Applicant Details Action Mr. & Mrs. A. Richardson Change of use of land at front of 61, Ramsey Street, Tursdale Received Premier Waste Management Proposed Aerobic Digester Plant & associated purpose designed building, Tursdale Business Park Letter to City Council about traffic concerns Mr. & Mrs. N. Cook Erection of extension to side & rear of 19, Millford Way, Bowburn Received Mr. & Mrs. P. Carr Erection of extension to side of 5, Wolsey Close, Bowburn Received Cassop-cum-Quarrington Parish Council Creation of BMX Track at Parkhill, Coxhoe Received The Parish Clerk read out to Members a letter received from Durham City Council concerning the topic areas initially identified by the Developer and the Environmental Impact Assessment Consultants concerning the Proposed Development of Land at Bowburn South. The Clerk itemised the specific topic areas for Members’ information. Resolved that the information be noted. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10.Accounts (Expenditure) Name Description Details Cheque No. £ p Police Authority Community Bicycle Scheme Financial Contribution 048604 250.00 British Legion Poppy Wreath Bowburn Cenotaph 048605 15.00 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Nov.-Mid Dec. 04 048606 410.57 “ Mileage/Parking Fees (£1.60) 50 @ 50.5 p “ 26.85 “ Stamps 50 @ 28p “ 14.00 “ “ 00 @ 21p “ 00.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Allowance Quarterly Payment “ 87.50 “ Telephone Allowance Quarterly Payment “ 37.80 “ Office Stationery Ink Cartridges “ 10.00 “ Computer Upgrade etc. New CD-R Drive etc. “ 58.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048607 158.30 D. Dowling Allotments Superin’t. Monthly Fee (Dec.) 048608 40.00 Parkside Nurseries Hanging Baskets etc. 2004 Summer Season 048609 821.00 Bede Terrace Centre Financial Donation Sect. 137 L.G. Act 1972 048610 100.00 Mrs. S. Raine AGM 2004 (DAPTC) Travelling & Subsistence 048611 25.00 Mr. S. Robinson AGM 2004 (DAPTC) Travelling & Subsistence 048612 25.00 Mr. W. Tickell AGM 2004 (DAPTC) Travelling & Subsistence 048613 25.00 * Cheque no. 048614 was drawn to replace no. 048596 (£125.00) made out to incorrect payee. Accounts (Income) 11TH NOVEMBER – 8TH DECEMBER 2004 Name Description Details £ p Various Clients Headstone Fees Cemetery 12.00 Moved that these items of income and expenditure be also approved. 11.Date of next meeting Agreed the date of the next meeting be Wednesday the 19th January 2005 at the Bowburn Community Centre at 7 p.m. January 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 19th January 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, P. Robinson, Shutt, Syer, Temporal and Tickell (Councillor W. Tickell in the chair). 1 Apologies: Councillors M. Higham, R. Higham, M. Marsden, M. Robinson and S. Robinson The Vice Chairman, Mr. Tickell, reminded Members that the Chairman, Mrs. M. Robinson, is currently recovering in hospital after a serious operation and proposed a motion that Members of the Parish Council send her a bouquet of flowers and a get well card. Councillor G. Marsden seconded the motion. Resolved that a bouquet of flowers and get well card be sent to Mrs. Robinson. 2. Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 2 Cases of Theft in Cassop, 1 Case of Criminal Damage in Parkhill and 3 Cases of Criminal Damage, 1 Case of Assault, 1 Case of Arson, 1 Case of Burglary (Home), 2 Cases of Theft and 1 Case of Theft of a Car in Bowburn. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. Clare Peaden, the Anti-Social Behaviour Officer from Durham City Council, also attended the Meeting by prior invitation. Clare gave Members a talk about the nature of her post with the City Council and how it interacts with the roles of other senior officers within the City Council’s Management Structure and with the Police. She explained how the different Departments of the City Council have changed their responses to complaints from members of the public about anti-social behaviour within the City of Durham area. Members thanked Clare Peaden for her report, whereupon she left the Meeting. 3. Minutes of the Monthly Meeting held on 15th December 2004 Resolved that the Minutes of the Meetings of the Parish Council held on 15th December 2004 be agreed and signed as a true and accurate record. The Clerk informed Members that the requested amendment to the Minutes of the Meeting held on 17th November 2004 had been done. Resolved that the amended Minutes of the Meetings of the Parish Council held on 17th November 2004 be agreed and signed as a true and accurate record. 4. Points to note a.The Clerk reported to Members that correspondence had been received from the County Council’s Governor Link Officer inviting the Parish Council to nominate an MLA Community Representative to sit on the Governing Body of Bowburn Infant and Nursery School. The request had been received as a vacancy had arisen due to another Community Representative having become disqualified. Resolved that Councillor Andrew Shutt be nominated to sit on the Governing Body of Bowburn Infant and Nursery School as an MLA Community Representative. Councillor Shutt accepted the nomination and the Clerk was instructed to make the necessary arrangements. b.The Clerk reported to Members that he had received correspondence from the Highways Department of Durham County Council regarding the possibility of setting up joint arrangements for the employment of a Community Highways Worker. The County Council is sounding out the possibility of entering into a joint arrangement with several neighbouring Parish Councils about employment of a Community Highways Worker. Resolved that the information be noted. 5. Freedom of Information Act The Clerk reported to Members that the Freedom of Information Act came into force on 1st January 2005. All local authorities are obliged to adopt an Information Scheme with effect from that date. The Clerk outlined to Members details of the obligatory core classes of information and the optional classes of information that should be made available to members of the public by virtue of the requirements of an Information Scheme. After a discussion, it was resolved that the Clerk obtain information about a written Equal Opportunities Policy document and a written Health & Safety Policy Document which could be made available for public inspection. It was further resolved that copies of the Model Publication Scheme for Parish, Town & Community Councils be sent out to Members of the Parish Council for information before a final resolution about adoption of a Scheme is made. 6. Parish Council Budget 2005/2006 Members held a discussion about the 2005/2006 Parish Council Budget Document, which contained details of proposed expenditure items as recommended by a Special Meeting of the Parish Council’s Finance & Forward Planning Sub-Committee held on Monday, January 10th 2005 at Bowburn Community Centre. The Clerk circulated copies of the Parish Council’s proposed Budget Statement to Members for their approval. Members requested that additional items be included on the list of expenditure commitments in the Budget Document in respect of plans for a Joint Community Highways Worker and an earmarked contingency sum for the cost of asbestos removal on the Depot Allotment Site. Members also instructed the Clerk to write to the County Council’s Street Lighting Section to give the requisite period of notice to seek permission to place Hanging Flower Baskets on specified Lighting Columns at Cassop and Bowburn. Resolved that the amended Parish Council Budget Document be approved. 7. Allotments, Garages & Cemetery Allotments The Clerk informed Members that arrangements to clear the asbestos debris on an allotment plot at the Depot Site recently ravaged by an arson attack would have to be delayed due to other ongoing work commitments of the specialised staff employed by the City Council’s Community Services Directorate. The Clerk has informed the tenant of the relevant allotment plot and advised him to keep his visits to the site to a minimum for health and safety reasons. Resolved that the action taken by the Clerk to arrange the removal of asbestos material and other fire debris from the allotment on the Depot Site be approved. The Clerk is also instructed to obtain details of the current asbestos regulations from the City Council so that the Parish Council can re-evaluate its responsibility to its tenants about their safety on the Site. The Clerk also read out to Members a letter from the City Council’s Director of Legal Services. The letter was received in reply to an enquiry about the possible legal consequences of restricting access of members of the public to the pathways on the Depot Site. Members of the Parish Council had been concerned about the recent instances of vandalism on the Depot Site as well as ongoing problems with dog fouling nuisance. The letter from the Director of Legal Services indicated that one of the pathways on the Depot Site is an existing Public Right of Way (Footpath no. 11 which appears on the Definitive Map). The Right of Way could not be restricted by the Parish Council without the certainty of a legal challenge against the move and the use of other statutory powers to arrange the restriction of access to other non-designated pathways would be clearly unfair to those members of the public who do not cause dog-fouling nuisance. Resolved that the plans to consider restriction of access to the pathways on the Depot Site be withdrawn. Garages No report Cemetery The Clerk reported to Members that arrangements had been made to remove the fallen or damaged trees in the Cemetery and replace the fencing section removed from the Cemetery by the City Council after the recent attempted theft. Resolved that the action taken be noted. 8. Correspondence received From Details Action Durham County Council Highways Member Area Panel Meeting Received Durham County Council Comprehensive Performance Assessment Received Durham County Council Agenda 21 Newsletter Received Durham County Council Minerals & Waste Developt. Framework Received Durham Police Authority PCCG Forum Meeting (January 2005) Received Durham Police Authority Police Community Consultative Group Received D.A.P. & T.C. Annual Assembly of Standards Committees 2005 Received D.A.P. & T.C. Travellers: Action to safeguard Local Communities Received D.A.P. & T.C. Home Front Recall Scheme Received D.A.P. & T.C. Environmental Information Regulations Received Watson Burton LLP Transfer of Off Licence (Bowburn Co-op.) Received North East Assembly Consultation Event Received County Durham & Cleveland County Training Partnership Training Events (February 2005) Received 9. Planning Applications Applicant Details Action N. Smally Erection of Conservatory at rear of 119, Park Avenue, Coxhoe Received M. Hammond Erection of extension to rear of the Heather Lad Inn and provision of Nine new car parking spaces Local Member investigating Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10. Accounts (Expenditure) Name Description Details Cheque No. £ p Bowburn Community Association* Christmas Pantomime 2004 Contribution towards running expenses 048615 500.00 Douglas Dowling Mileage Expenses (J.M. Raine) Deliver & collect Strimmer for repair 048616 11.36 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Dec. 04 to Mid Jan. 05 048617 410.57 “ Mileage/Parking Fees (£1.60) 50 @ 50.5 p “ 26.85 “ Stamps 50 @ 28p “ 14.00 “ “ 4 @ 21p “ 0.84 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Ink Cartridges/Notepad “ 11.90 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048618 158.30 D. Dowling Allotments Superin’t. Monthly Fee (Jan.) 048619 40.00 City of Durham Erection of Bus Shelter Dallymore Dr. Bowburn 048620 2,138.00 S.L.C.C. Annual Subscription 2005 Financial Year 048621/22 91.00 City of Durham Allotment Tenancies Agreement Document 048623 75.00 Cornforth Partnership Community Transport Contribution towards Scheme Costs 048624 200.00 * Councillor Syer declared his personal interest in the above matter. Accounts (Income) 9TH DECEMBER 2004 – 12TH JANUARY 2005 Name Description Details £ p City of Durham Planning Fees Refund of Overpayment 55.00 Moved that these items of income and expenditure be also approved. 11. Date of next meeting Agreed the date of the next meeting be Wednesday the 16th February 2005 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 19th January 2005 at the Bowburn Community Centre. February 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 16th February 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, M. Marsden, Raine, J. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor W. Tickell in the chair). 12.Apologies Councillors M. Higham, R. Higham, M. Robinson and Shutt. 13.Police Consultation P.C. Stuart attended the Meeting, in the absence of P.C. Cockburn, to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Theft in Cassop, 2 Cases of Criminal Damage and 1 Case of Theft in Parkhill and 5 Cases of Criminal Damage, 1 Case of Burglary (Home) and 1 Case of Theft in Bowburn. Members discussed the continuing problems associated with anti-social behaviour being experienced by people living in the vicinity of the derelict houses in Philip Avenue and David Terrace, Bowburn. Members were concerned that the houses, which were awaiting demolition by the City Council, were targets for groups of young people intent on causing nuisance. Resolved that the Clerk be instructed to write to Clare Peaden, the Anti-Social Behaviour Officer from Durham City Council, to bring this matter to her attention as a matter of urgency, and ask for action to be taken by City Council Officers and the Police to resolve the problems. Members thanked P.C. Stuart for his report, whereupon he left the Meeting. 14.Minutes of the Monthly Meeting held on 19th January 2005 Resolved that the Minutes of the Meetings of the Parish Council held on 19th January 2005 be agreed and signed as a true and accurate record. 15.Points to note a.The Clerk reported to Members that work had commenced on the Bowburn Doorstep Green Project at Bow Street/Burn Street, Bowburn. Cleveland Land Services had commenced with site clearance works and other preparatory works on site. The estimated total cost of the project is £86,189 with funding being provided by: Countryside Agency (Main Grant) (£40,000) Countryside Agency (Top up Grant) (up to £5,000) Living Spaces (£25,000) Parish Council (up to £9,000) Heart of the Villages (£5,000) Awards for All (£4,700) In kind contributions (Boulders) (£4,300) 16.Sale of Land at Tursdale The Clerk reported to Members that Mr. & Mrs. Bell of the Old School House, Tursdale had resurrected their desire to purchase the strip of grassed land in front of the Old School House, as well as the parcel of land between Allotment no. 18 and the Old School House. In addition, Mr. & Mrs. A. Richardson of 61, Ramsey Street, Tursdale had also notified the Clerk of their wish to buy the piece of land between Allotment no. 18 and the Old School House. Both Mr. Bell and Mr. Richardson expressed their wish to attend the February 2005 Monthly Meeting of the Parish Council in person. During the discussion by Members of the proposed sales of land, Mr. Bell & Mr. Richardson were asked to vacate the Meeting Room, so that the matter could be discussed in private. The Clerk read out correspondence submitted by Mr. Bell and Mr. Richardson in support of their applications. Mr. Bell and Mr. Richardson were asked to re-enter the Meeting Room and Mr. Richardson was asked to speak in support of his application and give further information about his reasons for wishing to purchase the piece of land between Allotment no. 18 and the Old School House. After Mr. Richardson had addressed Members of the Parish Council, both he and Mr. Bell were asked again to leave the Meeting Room. After a further discussion of the matter by Members in private, it was resolved that the decision to sell the land at Tursdale be deferred until the Clerk has asked the Parish Council’s Legal Representative to verify that there is no remaining right of way across the land between Allotment no. 18 and the Old School House, Tursdale. 17.BMX Track at Parkhill The Clerk informed Members that a Pre-Contract Start Meeting had been held at Bowburn Community Centre on 15th February 2005. The Meeting comprised the Parish Clerk, Mr. Tim Barker of Groundwork East Durham, the Contract Supervising Officer, and Representatives of Cleveland Land Services, who are the Contractors. It was agreed that the expected start date for contract works would be Tuesday, March 1st 2005 and that the duration of the contract work would be approximately three works. The Representatives from Cleveland Land Services qualified their statement by adding that anticipated seasonal bad weather could delay the completion of works, depending upon the duration of the bad weather. The estimated total cost of the Project is £25,835.34, which will be funded by:  Barclays Sitesavers Grant £10,000.00  Heart of the Villages Grant £6,500.00  Parish Council (Budget Contribution) £6,500.00  Parish Council (Additional Contribution) £2,835.34 The additional contribution from the Parish Council is required to meet a funding shortfall and it will be financed from within Contingency Balances for the current and the forthcoming financial years. 18.Freedom of Information Act The Clerk reminded Members that they had deferred a decision to adopt a Publication of Information Scheme at their previous Monthly Meeting until further information had been received about a written Health & Safety Policy Document and a written Equal Opportunities Policy Document. The Clerk informed Members that they were entitled to adopt a Publication Scheme whether or not they had such documents available for public inspection at the present time. The Clerk further informed Members that Parish Councils, which employed fewer than five people, were not obliged to prepare a written Health and Safety Policy in any event. After a brief discussion, it was resolved that the Model Publication Scheme for Parish and Town Councils be adopted and that the Information Commissioner be notified accordingly. 19.Allotments, Garages & Cemetery Allotments No report Garages No report Cemetery The Clerk reported to Members that the Community Services Department of Durham City Council has offered to continue the ongoing Grasscutting Agreement for the 2005 Season in Bowburn Cemetery at a charge of £162.00 plus VAT (Charge for 2004 Season was £154.29 plus VAT). Resolved that the offer of Durham City Council be accepted. 20.Correspondence received From Details Action Durham County Council Parish Paths Partnership 2005 Received Durham County Council Gypsy & Traveller Conference Received Durham County Council Sustainable Procurement Event 2005 Received Durham County Council Paddling and Larger Pools designed for Swimming (HSE Guidance) Received Durham Police Authority Police Community Consultative Group Meeting (March 2005) Received City of Durham Paddling and Larger Pools designed for Swimming (HSE Guidance) Received City of Durham Bowburn Sensory Trail Workshop Received D.A.P. & T.C. Details of A.G.M. 2005 Received D.A.P. & T.C. Guide to Good Employment Practice Received D.A.P. & T.C. National Salary Award 2005/2006 Received D.A.P. & T.C. Buckingham Palace Garden Parties (July 2005) Received D.A.P. & T.C. Asian Disaster Received D.A.P. & T.C. Planning for Gypsy and Traveller Sites Received County Durham & Cleveland County Training Partnership Roles & Procedures for a Parish Council (Seminars in March & April 2005) Received Premier Waste Management Waste Strategies and Solutions Received NEDL Disruptions to Power Supplies Received Mineral Valleys Project Winter 2004/Spring 2005 Newsletter Received Countryside Agency Doorstep Greens Newsletter (Jan. 2005) Received North East Assembly Regional Spatial Strategy for the N.E. Received DEFRA Clean Neighbourhoods and Environment Bill Received Office of the Deputy Prime Minister Citizen Engagement & Public Services Vibrant Local Leadership (Discussion Documents) Received 21.Planning Applications Applicant Details Action D. Wake Erection of front porch and single storey extensions to front & rear of “Fairview” Durham Road West, Bowburn Received Mr. Latchum Erection of conservatory at rear of 3, Monteigne Drive, Bowburn Received Tonks Transport Ltd. Proposed recycling of construction and demolition waste (Tursdale Business Park) Letters to County Council & City Council about traffic concerns Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 22.Accounts (Expenditure) Name Description Details Cheque No. £ p Valuation Agency Valuation of Allotment Land at Tursdale Allotment no. 18 048625 182.13 County Council Horticultural & Craft Show 2005 Financial Contribution 048626 100.00* P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Jan. to Mid Feb. 05 048627 410.57 “ Mileage/Parking Fees (£1.60) 78 @ 50.5 p “ 40.99 “ Stamps 32 @ 28p “ 8.96 “ “ 14 @ 21p “ 2.94 “ E-m@il Facility (Aol) Monthly Fee (Part) 12.99 “ Office Stationery Ink Cartridge/Fax Cartridge Refill “ 19.80 “ Purchase of Bouquet Parish Chairman “ 23.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048628 158.30 D. Dowling Allotments Superin’t. Monthly Fee (Feb.) 048629 40.00 City of Durham Tree Clearance Cemetery 048630 150.00 Cleveland Land Services Interim Certificate (Doorstep Green) Bow Street/Burn Street 048631 6,970.15** * Cheque no. 048626 replaces cheque no. 048594 which has been returned for replacement. ** Payment to Cleveland Land Services was made exclusive of VAT. Accounts (Income) 13TH JANUARY 2005 – 9TH FEBRUARY 2005 Name Description Details £ p Various Clients Headstone Fees Cemetery 5.00 Moved that these items of income and expenditure be also approved. 23.Date of next meeting Agreed the date of the next meeting be Wednesday the 16th March 2005 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 16th February 2005 at the Bowburn Community Centre. March 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 23rd March 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors M. Higham, R. Higham, G. Marsden, Raine, J. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor W. Tickell in the chair). 24.Apologies Councillors M. Marsden and M. Robinson. 25.Police Consultation P.C. Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Theft in Cassop, 1 Case of Assault and 1 Case of Arson in Parkhill and 9 Cases of Criminal Damage, 1 Case of Arson, 1 Case of Burglary (Home) and 4 Cases of Theft in Bowburn. The Vice-Chairman expressed his concerns to Members about the effects of the recent introduction of Durham Constabulary’s Centralised Communications System upon the Local Community. He expressed concern about the slower response times to incident reports and reduced amount of local knowledge of call response personnel. After a brief discussion, it was resolved that the Clerk be instructed to write to the Chief Constable to express the Parish Council’s concerns about the recent changes to the Constabulary’s Communications System and enquire whether local phone contacts could be reinstated in the future. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. Dr. A. W. Pollard and Mrs. Wendy Graham, the Practice Manager at Bowburn Medical Centre, attended the Monthly Meeting along with another colleague, to seek financial assistance from the Parish Council in connection with the installation of Security Lighting at the rear of the Medical Centre. Dr. Pollard and Mrs. Graham informed Members about recent incidents of anti-social behaviour in the vicinity of the Medical Centre. Resolved that the Parish Council agrees to make a financial contribution of £500.00 to meet the cost of providing Security Lighting at the rear of the Medical Centre to help deter future incidents of anti-social behaviour in the area. 26.Minutes of the Monthly Meeting held on 16th February 2005 Resolved that the Minutes of the Meetings of the Parish Council held on 16th February 2005 be agreed and signed as a true and accurate record. 27.Points to note 1)The Clerk reported to Members that commencement of work on the BMX Cycle Track has been delayed until the beginning of April 2005 due to inclement weather in recent weeks. 2)The Clerk informed Members that he had received a letter of reply from Bowburn P.A.R.C. concerning their play equipment needs. The Secretary of Bowburn P.A.R.C., Mrs. Armstrong, indicated that the group had still not been able to finalise its lease negotiations. Resolved that the Clerk contacts Mr. Brian Splevins at Durham City Council to enquire whether there will soon be progress on this ongoing lease problem with C.I.S.W.O. 28.Sale of Land at Tursdale The Clerk reported to Members that he had received correspondence from Durham City Council’s Legal Services Department concerning the issue of Rights of Way across the strip of land between the Old School House and Allotment no. 18 at Tursdale. There is no recognised Right of Way across the land in question. However, Members were primarily concerned about whether any local residents or other persons enjoyed private rights appertaining to the land. The Clerk informed members that only Mr. & Mrs. Brian Bell of the Old School House had come forward with any form of written agreement, entitling them to particular rights over the land. It is certain that only Mr. & Mrs. Bell are paying any form of annual acknowledgement to the Parish Council as landowner for the enjoyment of any privately agreed rights. Resolved that the Clerk seeks the advice of the Parish Council’s Legal Representative about the correct way to ensure that any person who might enjoy private rights appertaining to the land can be identified. 29.Clerk’s Salary Award (effective from 1st April 2005) The Clerk informed Members that he had received notification from the National Association of Local Councils (NALC) about a National Pay Award for Local Council Clerks effective from 1st April 2005. The Pay Award added 2.9% to the Clerk’s existing salary scale (LC1). Resolved that the Pay Award be approved and the Clerk’s annual salary point be adjusted to the new scale with effect from April 1st 2005. 30.Allotments, Garages & Cemetery Allotments The Clerk informed Members that he had made arrangements with the appropriate officer at Durham City Council to replace the burnt fencing on allotment plot no. 38 on the Depot Site. Asbestos debris has now been removed from the plot and the tenant is anxious to secure his allotment plot before undertaking work to replace damaged sheds. Garages No report Cemetery The Clerk reported to Members that he is making arrangements with the relevant Community Warden at the City Council to reinstate the section of fencing removed from the Cemetery Field. 31.Correspondence received From Details Action Durham County Council Local Transport Plan 2 (2006 to 2011) Received Durham Police Community Consultative Group Group Meeting (March 2005) Received D.A.P. & T.C. County Secretary Cover Received D.A.P. & T.C. Clean Neighbourhoods and Environment Bill Received D.A.P. & T.C. NALC Annual Conference 2005 Received DEFRA Rolling Out Broadband to Rural Communities Received Standards Board for England A Code for the Future Received 32.Planning Applications Applicant Details Action Royal Mail Installation of Postal Pouch Boxes at Various Locations in Bowburn Received (Write to City Council) Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 33.Accounts (Expenditure) Name Description Details Cheque No. £ p Cleveland Land Services Interim Certificate (Doorstep Green) Bow Street/Burn Street (VAT payment) 048632 1,219.78 City of Durham Legal Services Bow Street/Burn Street 048633 470.00 Ground. East Durham Professional Fees BMX Cycle Track, Parkhill 048634 5,875.00 Durham Company Refuse Collection Cemetery 048635 ** 186.50 Ground. East Durham Professional Fees Bowburn Doorstep Green 048636 7,820.75 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Feb. to Mid Mar. 05 048637 410.57 “ Mileage/Parking Fees (£6.40) 82 @ 50.5 p “ 47.81 “ Stamps 53 @ 28p “ 14.84 “ “ 1 @ 21p “ 0.21 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Allowance Quarterly “ 87.50 “ Telephone Allowance Quarterly “ 37.80 “ Purchase of Bouquet Parish Chairman “ 23.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048638 158.30 D. Dowling Allotments Superin’t. Monthly Fee (Feb.) 048639 40.00 ** £34.97 included in this remittance was charged in error in respect of the period from 1st January to 31st March 2005. This sum has been refunded to the Parish Council. Accounts (Income) 10TH FEBRUARY 2005 – 16TH MARCH 2005 Name Description Details £ p Groundwork Durham Sitesaver Grant BMX Cycle Track 10,000.00 Countryside Agency Top up Grant Doorstep Green 5,000.00 Moved that these items of income and expenditure be also approved. 34.Date of next Meeting Agreed the date of the next meeting be Wednesday the 20th April 2005 at the Bowburn Community Centre at 7 p.m. April 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 20th April 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor W. Tickell in the chair). 35.Apologies Councillors M. Higham, R. Higham, M. Marsden and M. Robinson. 36.Police Consultation P.C. Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Theft from a Car in Cassop, 1 Case of Criminal Damage in Parkhill and 4 Cases of Criminal Damage and 2 Cases of Theft in Bowburn. The Clerk informed Members that he had received an acknowledgement from Durham Constabulary to the letter sent by the Parish Council expressing concern about the Constabulary’s new Centralised Communications System. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. 37.Minutes of the Monthly Meeting held on 23rd March 2005 Resolved that the Minutes of the Meetings of the Parish Council held on 23rd March 2005 be agreed and signed as a true and accurate record. 38.Points to note 1)The Clerk reported to Members that he had placed a notice seeking information about any private rights of local residents adjacent to the land between the Old School House and Allotment no. 18 at Tursdale. Members of the public have until May 31st 2005 to contact the Clerk about any private rights enjoyed over the land. 2)The Clerk informed Members that he had contacted Mr. Brian Splevins at Durham City Council about progress on the lease renewal for Bowburn PARC. Mr. Splevins indicated, in general terms, that negotiations with CISWO on the lease renewal had been stalled for some time and they were unlikely to be resolved in the near future. Resolved that a Site Meeting be arranged with Bowburn PARC to discuss purchase of play equipment for them. 3)Members discussed their concerns about the piles of builders’ rubble, which have been accumulating for some time near the new Morgan House Care Centre in Bowburn. Resolved that the Clerk be instructed to contact the Manager of Morgan House Care Centre to enquire as a matter of urgency about arrangements for the removal of the accumulated builders’ rubble. 39.Allotments, Garages & Cemetery Allotments The Clerk informed Members that he had made arrangements with the appropriate officer at Durham City Council to commence the final phase of allotment perimeter fencing replacement on the Depot Site. The arrangements include the provision of a new gate at the front of Allotment no. 39 and a partitioning fence in the middle of the same allotment. Garages No report Cemetery Members of the Parish Council discussed the need for a new notice board to be placed at the entrance to the Cemetery asking drivers to park and turn their vehicles only at the hammerhead turning point at the top of the Cemetery. The Clerk also informed Members that the existing notice board barring the admittance of dogs to the Cemetery should be replaced as it has been extensively damaged over the years. Resolved that the Clerk be instructed to arrange for the provision of two new notice boards to be placed at the entrance to the Cemetery. Members also referred to complaints received from some visitors to the Cemetery that grasscutting machines were damaging mementos and flowers placed on some graves. Resolved that the Clerk be instructed to write to Durham City Council to ask that grass cutters take more care whilst in the Cemetery. 40.Correspondence received From Details Action Durham County Council Appointment of new Chief Executive Received Durham County Council Early Warning Network (Doorstep Crime) Received City of Durham General Election Notice Received D.A.P. & T.C. New Pay Scales (Parish Clerks) Received D.A.P. & T.C. Model Contract of Employment (NALC) Received D.A.P. & T.C. Guide to Good Employment Practice (NALC) Received Great Aycliffe Town Council Temporary Arrangements (DAPTC County Secretary) Received NALC National Conference 2005 Received County Durham & Cleveland Training Partnership Training Event (May 21st 2005) Received Trafalgar Weekend Bicentenary of Battle of Trafalgar Received County Durham Victim Support Request for Donations Received N.E. War Memorials Project Spring 2005 Newsletter Received Messrs. Greer & Partners Application for Change of Licensee (Oak Tree, Bowburn) Received 41.Planning Applications Applicant Details Action Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 42.Accounts (Expenditure) Name Description Details Cheque No. £ p City of Durham Business Rates Cemetery 048640 156.14 City of Durham Rent of Land Tail upon End Lane 048641 3.50 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Mar. to Mid Apr. 05 048642 425.65 “ Mileage/Parking Fees (£4.80) 104 @ 50.5 p “ 57.32 “ Stamps 29 @ 30p “ 8.70 “ “ 57 @ 21p “ 11.97 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Ink Cartridges (3) “ 13.70 “ “ Paper/Envelopes “ 5.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048643 164.71 D. Dowling Allotments Superin’t. Monthly Fee (April) 048644 40.00 Cleve. Land Services Doorstep Green 2nd Interim Certificate 048645 34,355.77 D.A.P. & T. C. Subscription 2005/2006 048646 392.58 Accounts (Income) 17TH MARCH 2005 – 13TH APRIL 2005 Name Description Details £ p Various Tenants Annual Rents Allotments/Garages 803.00 Moved that these items of income and expenditure be also approved. 43.Date of Next Meeting Agreed the date of the next meeting be Wednesday the 18th May 2005 at the Bowburn Community Centre, immediately after the Annual General Meeting. I agree these to be a true record of the Meeting held on Wednesday, 20th April 2005 at the Bowburn Community Centre. May 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 18th May 2005 in Bowburn Community Centre, immediately after the Annual General Meeting. Present: Councillors Armstrong, G. Marsden, Raine, M. Robinson, S. Robinson, Shutt, Syer and Tickell (Councillor M. Robinson in the chair). 44 Apologies Councillors M. Higham, R. Higham and M. Marsden. 45.Police Consultation P.C. Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish Area. He indicated that there had been 1 Case of Theft in Cassop, no Reported Offences in Parkhill and 6 Cases of Criminal Damage in Bowburn. Sgt. West also attended the Monthly Meeting in order to address Members about Durham Constabulary’s new centralised communications system. Sgt. West gave a brief verbal presentation about the new system and he concluded by offering Members an open invitation to visit one of the new communications centres in order to see the new arrangements at first hand. Resolved that Sgt. West’s invitation be accepted and that several Members of the Parish Council be approved to visit a communications centre at a future date to be arranged. Members thanked P.C. Cockburn for his report and Sgt. West for his presentation, whereupon they left the Meeting. 46.Minutes of the Monthly Meeting held on 20th April 2005 Resolved that the Minutes of the Meeting of the Parish Council held on 20th April 2005 be agreed and signed as a true and accurate record. 47.Points to note 1)The Clerk read out to Members a letter he had received from Messrs. W. Morgan Builders concerning the problem of building rubble deposited on land adjacent to the new Morgan House Care Centre in Bowburn. Mr. W. Morgan indicated that his Company was in the process of completing the build of a Children’s Day Nursery on the site and, when this work was concluded, the Company would remove all building materials from the site. Resolved that the contents of Mr. Morgan’s letter be noted and the ongoing situation be monitored. 2)The Clerk informed Members that he had received a reply from the County Council’s Street Lighting Section informing him that none of the Lighting Columns at selected addresses in Bowburn and Cassop, referred to in the Clerk’s previous correspondence, were suitable for Hanging Flower Baskets for the Summer 2005 Season. The County Council also indicated that they could not revise their annual testing programme of Street Lighting Columns unless the Parish Council met the additional testing costs of other Columns itself. Resolved that, whereas the Parish Council must reluctantly accept the County Council’s decision about use of Lighting Columns for Summer 2005, Members are mindful that 2006 is the Centenary Year for Bowburn and arrangements should be made to persuade the County Council to be more flexible in its approach to the approval of use of Lighting Columns in Bowburn for Hanging Flower Baskets. 3)The Clerk notified Members that he had written to the Secretary of Bowburn PARC, as instructed, to seek a Site Meeting with that Group to discuss the purchase of Play Equipment for Bowburn. 4)The Clerk informed Members that work was almost complete on the Bowburn Doorstep Green Project. The Supervising Engineer on the Project, Mrs. MacCallam, had reminded the Clerk that arrangements should be put in place by the Parish Council for Seasonal Grasscutting on the site after the Contractor’s grass cut had been done in due course. 48.Parish Clerk’s Quarterly Allowances The Clerk submitted a report to Members about a review of the Quarterly Allowances he receives from the Parish Council in March, June, September and December each year in respect of home telephone use and use of home accommodation for Parish Council Business. The current Quarterly Allowances have been in use since the date of the current Clerk’s appointment on 1st January 2001 and, possibly, long before that date. Resolved that a decision on the review be deferred until the June 2005 Meeting of the Parish Council and that the Clerk circulates a copy of the Review Report to every Member along with the Agenda for the June 2005 Monthly Meeting at Cassop. 49.Footpaths & Rights of Way The Clerk informed Members that he had written to Durham County Council in order to resolve Members’ concerns about various local footpaths and bridleways and to seek information about an up to date Map of Local Footpaths and Rights of Way in the Parish Area. Resolved that the Parish Council’s Lighting and Footpaths Sub-Committee be convened on Thursday May 26th 2005 with all Members of the Parish Council being able and welcome to attend. 50.Allotments, Garages & Cemetery Allotments The Clerk informed Members that arrangements made with Messrs. Charleton Fencing of Chester-le-Street to undertake the final phase of allotment perimeter fencing replacement on the Depot Site would commence within the next few days. The arrangements include the provision of a new gate at the front of Allotment no. 39 and a partitioning fence in the middle of the same allotment and entrance gate at the rear of the allotment. Additional priority work is also required to replace fencing, which has been destroyed by an arson attack, on another allotment plot. Members also expressed their concerns about the proliferation of gas bottles and cylinders on allotment plots on the Depot Site. The Clerk informed Members that a number of allotment tenants used gas bottles for fuel storage in order to accommodate heating of refreshments and food supplies on site as well as for provision of regular heating for sheds and outbuildings. Resolved that the Clerk be instructed to write to the Chief Fire Officer of the County Durham Fire and Rescue Service to seek advice about the correct storage and use of gas bottles and cylinders on the Depot Site. Garages No report Cemetery The Clerk informed Members that he had made arrangements to obtain a price quotation from Messrs. Ace Signs of Gilesgate for the supply and installation of two new Notice Boards for the Cemetery. The Notice Boards were required to warn that no dogs are allowed in the Cemetery and that drivers should park/turn their vehicles at the head of the access road in the Cemetery. The Clerk also informed Members that he had written to Durham City Council about complaints received from some visitors to the Cemetery that grasscutting machines were occasionally damaging mementos and flowers placed on some graves. The Clerk confirmed that arrangements for collection of refuse from the Cemetery have now been sorted out with the Durham Company and that unauthorised litter deposits left upon reserved grave paces have been removed. 51.Correspondence received From Details Action Durham County Council Minerals & Waste Developt. Framework Received Durham County Council Local Action 21 Newsletter Received Durham County Council List of Guided Walks (April-Sept. 2005) Received City of Durham Community Development Services Received City of Durham Mayor’s Appeal 2005 Received County Durham & Cleveland Training Partnership Training Courses (June 2005) Received Brownill, Vickers & Platts Change of Licensee (Hare & Greyhound) Received 52.Planning Applications Applicant Details Action Mr. Graham Erection of two storey extension (Rear of 61, Henry Avenue, Bowburn) Received Mr. T. Dyson Change of use of land & erection of 1 metre high fence (From open space to private garden) Land adjoining Slaley Cottage, Cassop Letter of Objection to be sent by Parish Council Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 53.Accounts (Expenditure) Name Description Details Cheque No. £ p The Coal Authority Clawback Sum & Legal Costs Sale of Land at Steavenson St., Bowburn 048647 2,525.00 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Apr. to Mid May 05 048648 437.02 “ Mileage/Parking Fees (£3..30) 62 @ 50.5 p “ 34.61 “ Stamps 34 @ 30p “ 10.20 “ “ 11 @ 21p “ 2.31 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Ink Cartridges/Envelopes “ 10.78 “ Recorded Delivery Charges Doorstep Green Grant Claim “ 1.12 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048649 172.23 D. Dowling Allotments Superin’t. Monthly Fee (May) 048650 40.00 Accounts (Income) 14TH APRIL 2005 – 11TH MAY 2005 Name Description Details £ p Various Tenants Annual Rents Allotments/Garages 939.00 Moved that these items of income and expenditure be also approved. 54.Date of Next Meeting Agreed the date of the next meeting be Wednesday,15th June 2005 at the Cassop Community Centre at 7 p.m.. I agree these to be a true record of the Monthly Meeting held on Wednesday, 18th May 2005 at the Bowburn Community Centre. June 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 15th June 2005 in Cassop Community Centre at 7 p.m.. Present: Councillors M. Higham, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 55 Apologies Councillors Armstrong, R. Higham and P. Robinson. 56.Police Consultation Sgt. Steve West attended the Monthly Meeting in the absence of P.C. Cockburn. Sgt. West reminded Members about the outstanding invitation to visit one of Durham Constabulary’s new centralised communications centres. Resolved that the Clerk be instructed to write to Sgt. West when Members had decided who would be included in the group, which would visit a Police Communications Centre. Sgt. West gave Members a report on recent offences committed in the Parish Area. He indicated that there had been 1 Case of Theft and 3 Cases of Criminal Damage in Cassop, no Reported Offences in Parkhill and 1 Case of Burglary (Home), 2 Cases of Burglary (Other) and 4 Cases of Theft in Bowburn. Members also discussed an ongoing bullying problem involving local children in Parkhill out of school hours and asked Sgt. West to investigate the problem on their behalf. Members thanked Sgt. West for his attendance, whereupon he left the Meeting. Members of the Parish Council discussed the recent incidence of anti-social behaviour, which took place in the vicinity of the Co-operative Building on Prince Charles Avenue, Bowburn in the late hours of Friday, June 10th, and the early hours of Saturday, 11th June 2005. Various Parish Councillors expressed their grave concerns that these incidents of anti-social behaviour were becoming too frequent and more violent in their nature. Resolved that the matter be included as a Special Item on the Agenda of the next Monthly Meeting of the Parish Council to be held on 20th July 2005 at Bowburn Community Centre and that the various interested parties who attended the previous Special Meeting of the Parish Council held in 2001, concerning this matter and others be invited to attend on this occasion. The Clerk read out to Members the letter of reply, which he had received in response to correspondence sent to the Chief Constable, regarding the new Centralised Police Communications System. Acting Superintendent Hogg indicated in his letter to the Parish Council that Sgt. West had been asked to give a verbal presentation to Members about the new Centralised Communications System at a previous Monthly Meeting and that he could not add any further comment to what had been said to Members by Sgt. West at that Monthly Meeting. Resolved that the contents of the Chief Constable’s letter be noted. 57.Minutes of the Monthly Meeting held on 18th May 2005 Councillor Syer asked that Minute no. 45 of the Monthly Meeting held on 18th May 2005 be amended to read “several Members be invited to attend a communications centre at a future date”. Resolved that the Minutes of the Meeting held on 18th May 2005 be so amended. 58.Points to note 1)The Clerk gave Members an update on the situation regarding the proposed use of various Street Lighting Columns in Bowburn for Hanging Flower Baskets in Bowburn Centenary Year 2006. County Councillor Whitfield had written to the Head of the Street Lighting Section and the Deputy Chief Executive at Durham County Council on the Parish Council’s behalf in order to facilitate a more positive response to the Parish Council’s request about use of Street Lighting Columns in Bowburn. Resolved that the situation be monitored and Members be kept informed as matters progress. 2)The Clerk informed Members that he had received a list of Winners and Runners Up in the Beautiful Durham Competition 2004. Surprisingly, there were no Local Parish Winners or Runners Up in the 2004 Competition. Councillor Mike Syer had suggested that the Judges in the 2005 Competition be asked to nominate the best entrant from this Parish in each category so that the best local entry can be given a Plaque (if he/she wins) or Certificate of Merit (whether or not he/she is runner up) by the Parish Council in due course. The Competition Judges have agreed to this request for this year’s Competition. Resolved that Members express their gratitude to Councillor Syer for his kind suggestion to help motivate local entrants participating in the Beautiful Durham Competition 2005. 3)The Clerk informed Members that he had not received written notifications from any interested parties concerning rights of access etc. over the land between the Old School House and Allotment no. 18 in Tursdale before the prescribed date of May 31st 2005. Members discussed the possible sale of the piece of land in question. A motion was proposed and seconded that the land be sold and a second motion was proposed and seconded that the land should not be sold. After a vote by Members, it was resolved that the piece of land between the Old School House and Allotment no. 18 in Tursdale should not be sold at the present time. 4)The Clerk informed Members that work had started on the construction of the BMX Track at Parkhill. It is expected that work on the Track should take 2-3 weeks to complete. 59.Detached Youth Workers Presentation Mr. John Niblo and two of his colleagues who work as Detached Youth Workers for the County Council, although seconded to work at Durham City Council, gave Members a verbal presentation about their team’s work with young people in Bowburn. Mr. Niblo and his colleagues can be contacted at Mill House Court, Gilesgate, Durham DH1 2JJ. Councillor Mike Syer declared a personal interest in the matter being considered by Members of the Parish Council. 60.Parish Clerk’s Quarterly Allowances The Clerk referred to a report given to Members at the Monthly Meeting in May 2005 about a review of the Quarterly Allowances he receives from the Parish Council. The Allowances are received in March, June, September and December each year in respect of home telephone use and use of home accommodation for Parish Council Business. The current Quarterly Allowances have been in use since the date of the current Clerk’s appointment on 1st January 2001 and, possibly, long before that date. Members had resolved at the May 2005 Monthly Meeting to defer a decision about reviewing the allowances and the Clerk was instructed to send every Member a copy of the written report on the Review of Allowances along with the Meeting Agenda for the June 2005 Monthly Meeting. Resolved that the increase in Quarterly Allowances from £37.80 to £41.00 (Telephone Allowance) and from £87.50 to £95.00 (Home Office Allowance) be approved with effect from the quarter ended 30th June 2005. 61.Footpaths & Rights of Way The Clerk informed Members that he had received photostat copies of parts of various Definitive Maps showing the location of various Rights of Way in the Cassop-cum- Quarrington area from Durham County Council. The County Council regrets that no electronic access to Maps showing Rights of Way is yet available. Members held a discussion about problems concerning various Footpaths and Bridleways in the Parish Area and it was Resolved that the Clerk be instructed to write to the County Council’s Rights of Way Officer seeking responses to Members’ queries as discussed at the Meeting. It was further resolved that the Parish Council’s Lighting and Footpaths Sub-Committee be convened as soon as mutually convenient with all Members of the Parish Council being able and welcome to attend. 62.Allotments, Garages & Cemetery Allotments The Clerk informed Members that arrangements made with Messrs. Charleton Fencing of Chester-le-Street to undertake the final phase of allotment perimeter fencing replacement on the Depot Site had still not commenced, due to staffing problems at the Company. Garages No report Cemetery No report 63.Correspondence received From Details Action Durham County Council Thank You from County Durham Competition Received City of Durham District Community Plan 2005-2010 Received Durham City Centre Youth Project A.G.M. 2005 Received D.A.P.& T.C. NALC Information & Publications Received DEFRA Clean Neighbourhoods & Environment Act 2005 Received 64.Planning Applications Applicant Details Action Wellsprings Properties Ltd. Change of use from Offices to Dental Surgery (4, Romaine Square, Bowburn) Received The Clerk notified Members that a previous planning application from the occupier of Slaley Cottage, Cassop for change of use of land from open space to private garden and erection of a 1 metre fence had been approved by Durham City Council, despite strong objections from Cassop-cum-Quarrington Parish Council. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 65.Accounts (Expenditure) Name Description Details Cheque No. £ p Allianz Cornhill Insurance Premiums 1st June 05 – 31st May 06 048651 552.77 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid May. to Mid June 05 048652 437.02 “ Mileage/Parking Fees (£3..40) 87 @ 52.7p “ 50.01 “ Mileage Rates Increase Arrears from 1st April 05 “ 3.65 “ Stamps 27 @ 30p “ 8.10 “ “ ** @ 21p “ 0.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Black Ink Cartridge “ 4.80 “ Recorded Delivery Charges Notice to Quit Letters (May/June 2005) “ 7.68 “ Petrol Costs Grass Strimmer “ 5.00 “ Quarterly Allowance Telephone Use “ 41.00 “ “ Home Office Use “ 95.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048653 172.23 D. Dowling Allotments Superin’t. Monthly Fee (June) 048654 40.00 City of Durham Removal of Allotment Fire Debris & Asbestos Depot Allotment Site 048655 (part) 998.75 “ Replacement Fencing Cemetery Field “ 329.00 “ Rent of Land Bowburn (2004/2005) 048656 3.50 Durham County Council Street Lighting Works Bowburn Doorstep Green 048657 3,942.26 Bowburn Community Association Hire of Meeting Room January – May 2005 048658 53.00 Accounts (Income) 12TH MAY 2005 – 8TH JUNE 2005 Name Description Details £ p Various Tenants Annual Rents Allotments/Garages 514.00 Various Clients Capital Receipt/Costs Sale of Land (Bowburn) 3,605.00 Moved that these items of income and expenditure be also approved. 66.Date of Next Meeting Agreed the date of the next meeting be Wednesday,20th July 2005 at the Bowburn Community Centre at 7 p.m.. I agree these to be a true record of the Monthly Meeting held on Wednesday, 15th June 2005 at the Cassop Community Centre. July 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 20th July 2005 in Bowburn Community Centre at 7 p.m.. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). (County Councillor Donna Whitfield was also in attendance). Various members of the public also attended the Meeting to witness the discussion under Item 68. 67 Apologies Councillors M. Higham, R. Higham and M. Marsden. 68.Police Consultation P.C. Bruce Cockburn attended the Monthly Meeting, along with Inspector Dodds and Inspector Bell of Durham Constabulary. Officers from the City of Durham Crime and Disorder Partnership and some local Neighbourhood Wardens were also in attendance. P.C. Cockburn gave the Parish Clerk a written report on recent offences committed in the Parish Area after the Meeting. The report indicated that there had been 1 Case of Burglary (Other) and 1 Case of Theft in Cassop, 2 Cases of Criminal Damage in Parkhill and 1 Case of Burglary (Other), 1 Case of Assault, 10 Cases of Criminal Damage and 5 Cases of Theft in Bowburn. Members of the Parish Council discussed the recent incident of anti-social behaviour, which took place in the vicinity of the Co-operative Building on Prince Charles Avenue, Bowburn in the late hours of Friday, June 10th, and the early hours of Saturday, 11th June 2005. The discussion also took into account the general patterns and locations of anti-social behaviour in Bowburn. Officers in attendance from the City Council and the Police gave details of their strategies to combat these problems to Members of the Parish Council and the public visitors in attendance. Police Officers and Members of the Parish Council considered the merits of Youth Shelter provision, amongst other options, in order to help alleviate the problems discussed. Police Officers and City Council Officers in attendance agreed to organise a Crime Hot Spots Tour around Bowburn in order to identify main trouble spots in the Village and the type of trouble occurring there. Members of the Parish Council were welcome to accompany the Officers on the Tour and it is expected that the Tour will provide ideas about how to tackle the problems identified. Members of the Parish Council thanked P.C. Cockburn, his senior colleagues in Durham Constabulary and Officers from Durham City Council for their attendance at the Meeting, whereupon they left the Meeting. 69.Minutes of the Monthly Meeting held on 15th June 2005 Resolved that the Minutes of the Meeting of the Parish Council held on 15th June 2005 be agreed and signed as a true and accurate record. The Clerk informed Members that Minute no. 45 of the Monthly Meeting held on 18th May 2005 had been amended to read “several Members be invited to attend a communications centre at a future date”. Resolved that the amended Minutes of the Meeting held on 18th May 2005 be agreed and signed as a true and accurate record. 70.Points to note 1)The Clerk gave Members an update on the situation regarding the proposed use of various Street Lighting Columns in Bowburn for Hanging Flower Baskets in Bowburn Centenary Year 2006. Councillors Mike Syer and Margaret Robinson have held a Site Meeting in Bowburn with Mr. Anthony Smith of the County Council’s Street Lighting Section, concerning the use of various nominated Lighting Columns as part of Bowburn’s Centenary Celebrations in 2006. It was agreed at the Site Meeting that the County Council would look favourably upon the Parish Council’s request and the Parish Council agreed to offer a financial contribution, if required, to the County Council towards the cost of stress testing Lighting Columns in Bowburn. Members thanked Councillors Syer and Robinson and County Councillor Whitfield for their efforts in this matter. 2)The Clerk informed Members that he had received notification from Groundwork East Durham that work on the BMX Cycle Track at Parkhill would soon be finished. The Clerk has contacted the Council’s Insurers in order to extend the Council’s Public Liability Insurance Cover to include the Cycle Track. A warning sign reminding Track Users to wear safety helmets and knee & elbow pads at all times will be erected at the Site. 3)The Clerk reminded Members that Mr. & Mrs. B. Bell had applied to purchase the strip of grassed land in front of the Old School House, Tursdale last year, but the application had been placed on hold by the applicant, due to his wife’s health problems at that time. Mr. & Mrs. Bell have now resurrected their application to buy this piece of land. Resolved that the Parish Council agrees to sell the strip of grassed land in front of the Old School House, Tursdale and the Clerk be instructed to make the appropriate arrangements with the District Valuer for valuation of the land. 4)The Clerk informed Members that work was almost complete on the Bowburn Doorstep Green. Arrangements have been put in place to have a regular clearance of the litterbins on site and Seasonal Grasscutting arrangements for the site are being sought. Warning Notices excluding motorcyclists, BMX Cycle users and dog walkers and requesting users to keep the site free from litter and alcohol are to be placed on site. 71.Footpaths & Rights of Way The Clerk informed Members that he had written to the County Council’s Footpaths Officer, as requested, about long standing problems associated with Bridleway no. 35. The County Council’s Footpaths Officer has acknowledged receipt of the letter and will respond fully at a later date about the Parish Council’s concerns. Parish Councillors drew the Clerk’s attention to recent incidences of fly tipping on the footpaths and adjacent areas near to the County Council’s Allotment Site opposite the Community Centre at Bowburn. Resolved that the Clerk be instructed to contact the City Council to have the fly tipping debris removed and enforcement action taken against the culprits, who have left an old Company Notice Board at the scene of the tipping nuisance. Parish Councillors noted that signs warning the public that no motorcycles should be used on Bridleways are not placed thereon or, if a sign has been previously removed from a Bridleway, the sign is not replaced. Resolved that the action taken be noted and the Clerk be instructed to write to the County Council with regard to the Parish Council’s concerns about Footpath 29. 72.Allotments, Garages & Cemetery Allotments The Clerk informed Members that arrangements to undertake the final phase of replacement fencing work on the Depot Allotment Site have now commenced and the fencing required by the tenant who has suffered an arson attack in recent months is to be given priority. The Parish Council’s Revenue Budget for 2005/2006 contains a provision for the sum of £8,000 to cover the fencing costs. Garages The Clerk informed Members that arrangements have been made to cut the overgrown grass on the Back Burn Street Garage Site. Cemetery The Clerk informed Members that the two new information signs required for the entrance to Bowburn Cemetery have been ordered and will soon be put in place. Peterlee Signs & Graphics have quoted a price of £43.20 to supply and fix each of the two signs required and this quotation has been accepted under powers contained in Financial Regulations. 73.Correspondence received From Details Action Durham County Council Replacement Governor (Bowburn Junior School) Discuss at Sept. 2005 Meeting Durham County Council Senior Management Changes Received Durham County Council Minerals and Waste Development Framework Received Durham County Council Durham City Highways MAP Received Durham County Council Registered Trader Scheme Received City of Durham Vision & Master Plan Received City of Durham Local Newsletter Received Swinburne Maddison Renewal of Off Licence (29B, Prince Charles Avenue, Bowburn) Received British Telecom Review of payphone provision Received North East Assembly Review of Regional Spatial Strategy Received Groundwork East Durham Newsletter (July 2005) Received County Durham Fire & Rescue Service Strategic Plan 2005-2010 Received Countryside Agency Doorstep Greens Correspondence & Newsletter (June 2005) Received 74.Planning Applications Applicant Details Action I. Richardson Erection of two storey extension and garage extension at 67, Park Avenue, Coxhoe Received A. Dunn Outline application for residential development (Land West of Tursdale Road, Bowburn) Seek copy of application papers The Clerk was instructed to obtain a copy of the planning application documents in respect of a proposed housing development at Philip Avenue, Bowburn. The Clerk notified members that he had been informed by Durham County Council that it had approved a previous planning application to erect an aerobic digester plant facility at Tursdale Business Park, Tursdale. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 75.Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid June to Mid July 05 048659 437.02 “ Mileage/Parking Fees (£1.70) 50 @ 52.7p “ 28.05 “ Stamps 43 @ 30p “ 12.90 “ “ 13 @ 21p “ 2.73 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Postal Charges Notice of Demolition “ 0.96 “ Office Stationery Ink Cartridges “ 9.25 “ “ Floppy Disks “ 4.77 “ Petrol Costs Grass Strimmer “ 5.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048660 172.23 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid July to Mid Aug. 05 048661 437.02 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048662 172.23 D. Dowling Allotments Superin’t. Monthly Fee (July) 048663 40.00 D. Dowling Allotments Superin’t. Monthly Fee (August) 048664 40.00 Charleton Fencing Fencing Work (Payment on account) Depot Allotment Site 048665 1,005.57 G. Bestford Internal Audit Fee Year ending 31st March 2005 048666 70.00 Accounts (Income) 9TH JUNE 2005 – 9TH JULY 2005 Name Description Details £ p Various Tenants Annual Rents Allotments/Garages 45.00 Moved that these items of income and expenditure be also approved. September 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 21st September 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors Barker, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 77 Apologies Councillors Armstrong, M. Higham, R. Higham. 78.Police Consultation P.C. Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish Area. The report indicated that there had been 1 Case of Assault and 1 Case of Theft in Cassop, 3 Cases of Theft in Parkhill and 2 Cases of Burglary (Home), 1 Case of Burglary (Other), 11 Cases of Criminal Damage and 12 Cases of Theft in Bowburn. Members noted that new Community Letter Boxes have been installed in Bowburn and Cassop Community Centres to enable members of the public to contact Police Officers in confidence, if required. Members of the Parish Council thanked P.C. Cockburn for his attendance at the Meeting, whereupon he left the Meeting. 79.Proposed Business Park Development at Bowburn Mr. Angus White of Naylors Chartered Surveyors and his client, Mr. David Martin, attended the Monthly Meeting along with another associate to give Members a presentation about their proposals concerning a new Business Park for Bowburn. Mr. White gave Members an outline of the planning application for the Business Park and answered Members questions about the proposals. He assured Members that new employment opportunities, which would arise as a result of the Business Park, would benefit people in the North East Region in the first instance. Members expressed their concerns to Mr. Martin and his associates about the potential effects of their proposals upon traffic density on main roads around the proposed Business Park Area. Members asked Mr. Martin and his associates to give due regard to the likely effects on traffic congestion and density in the Parish Area whilst formulating their proposals for approval by the Planning Authority. Mr. White promised to e-m@il the Clerk with an up to date Site Map of the Business Park Area to pass on to each Member of the Parish Council for his/her examination after the Meeting. Resolved that the details of the presentation be noted and the matter be discussed further at the next Meeting of the Parish Council. 80.Parish Council’s Annual Return 2004/2005 (Statement of Assurances) The Clerk informed Members of the Parish Council that the Annual Return for 2004/2005 had been sent off to the Parish Council’s External Auditors, Messrs. BDO Stoy Hayward of Southampton. Messrs. BDO Stoy Hayward of Southampton have taken over the Company, which used to undertake the External Audit of the Parish Council’s Final Accounts (Messrs. HLB AV Audit plc of the same address). The Clerk read out to Members details of the Statement of Assurances, which they must collectively provide to the public concerning their system of internal controls, the adherence to law concerning their decision-making processes, their risk assessments, their system of internal audit amongst other matters. Resolved that the action of the Chairman of the Parish Council and the Parish Clerk in certifying Section 2 of the Parish Council’s Annual Return for 2004/2005 regarding the Parish Council’s Statement of Assurances be confirmed. 81.Minutes of the Monthly Meeting held on 20th July 2005 Resolved that the Minutes of the Meeting of the Parish Council held on 20th July 2005 be agreed and signed as a true and accurate record. 82.Points to note 1)The Clerk informed Members that he had received two items of correspondence from the Secretary of the Bowburn & Parkhill Community Partnership. The first letter suggested a Joint Meeting between Members of the Parish Council and Trustees of the Community Partnership in order to resolve previous issues concerning poor communication. The second letter from the Secretary of the Community Partnership invited the Parish Council to nominate a representative to attend regular Monthly Meetings of the Partnership. Resolved that Councillors Margaret Robinson, Sylvia Raine and Andrew Shutt be nominated to attend the Joint Meeting with representatives of the Community Partnership at a date and time to be arranged. Councillor George Marsden is nominated as a substitute representative in the event that a nominated representative should have to withdraw from the Meeting. Councillor Jimmy Robinson proposed and Councillor Muriel Marsden seconded a Motion that Councillor Margaret Robinson be nominated as the Parish Council Representative to attend Monthly Meetings of the Bowburn & Parkhill Community Partnership. Resolved that the Motion is carried and Councillor Margaret Robinson be appointed as Parish Council Representative to Meetings of the Bowburn & Parkhill Community Partnership. 2)The Clerk informed Members that he had received correspondence from Durham County Council concerning a parking issue at Clarence Street, Bowburn. The Clerk was instructed to make further enquiries about the matter. 3)The Clerk informed Members that he had received confirmation from the County Council’s Street Lighting Section that approval would be given to use various Lighting Columns in Bowburn to attach Hanging Flower Baskets in 2006. The Hanging Flower Baskets are to be used as part of the Bowburn Centenary Celebrations. The Parish Council has agreed to pay a contribution of £200 towards the County Council’s annual stress testing costs on Street Lighting Columns. 4)The Clerk informed Members that creation work was now complete on the Bowburn Doorstep Green. Arrangements have been put in place to have a regular clearance of the litterbins on site and Seasonal Grasscutting arrangements for the site have been made. Representations have been made to the Clerk to have all bicycles banned from the Doorstep Green area in the interests of equality and to minimise damage to shrubbery and grassed areas on the Doorstep Green. Resolved that only children of 5 years of age or less would be allowed to take bicycles onto the Doorstep Green area and they would be permitted to use the tarmac pathway only. 5)The Clerk informed Members that installation work on the BMX Cycle Track at Parkhill was also complete. A warning sign about use of safety headgear, knee pads and elbow pads had been erected on the site. 6)The Clerk informed Members that Mr. & Mrs. B. Bell had previously applied to purchase the strip of land between the Old School House and Allotment no. 18 at Tursdale. Members had rejected Mr. Bell’s application to purchase this land in June 2005 (Minute no. 58 (3) refers). Mr. Bell has now proposed a compromise alternative arrangement whereby he and Mrs. Bell would purchase half of the above-mentioned land and Mr. & Mrs. Richardson of Ramsey Street, Tursdale could purchase the other half of the above-mentioned land. Resolved that the strip of land between the Old School House and Allotment no. 18 at Tursdale should not be sold. 83.Footpaths & Rights of Way The Clerk informed Members that a Meeting has taken place recently at Bowburn Community Centre between the County Council’s Right of Way Officer, Mr. Kevin Telford, the Parish Clerk and Parish Councillors Mike Syer and Sylvia Raine. Parish Councillors drew the Clerk’s attention once again to continuing incidences of fly tipping on the footpaths and adjacent areas near to the County Council’s Allotment Site opposite the Community Centre at Bowburn. Resolved that the Clerk be instructed to write to the City Council to draw their attention to the continuing problems in this area and request that enforcement action be taken against the individuals responsible. 84.Allotments, Garages & Cemetery Allotments The Clerk informed Members that the final phase of replacement fencing work on the Depot Allotment Site has now been completed. Garages No report. Cemetery The Clerk informed Members that the two new information signs required for the entrance to Bowburn Cemetery have been put in place. The Clerk also informed Members that arrangements had been made to repair the recent damage done to one of the entrance pillars of the Cemetery. 85.Correspondence received From Details Action Durham County Council Replacement Governor (Bowburn Junior School) Contact Governor Link Officer Durham County Council County Durham Waste Local Plan Received Durham County Council Environment Operational Plan 2005/2006 Received Durham County Council Building Schools for the Future Received Durham County Council Minerals and Waste Development Framework Received Durham County Council Local Agenda 21 Newsletter Received Durham County Council Rural Transport Partnership Received City of Durham Vision & Master Plan Consultation Received City of Durham Beautiful Durham Competition 2005 Received City of Durham Local Development Framework Received D. A. P. & T. C. Appointment of new Executive Officer Received D. A. P. & T. C. A.G.M. 2005 Received Water Voice Committee Meeting (September 2005) Received Crowtrees Heritage Trails Project Minutes of Meetings (July & August 2005) Received NALC Appointment of Regional Develop. Officer Received Mineral Valleys Project Newsletter (Summer/Autumn 2005) Received 86 Planning Applications Applicant Details Action Mr. & Mrs. Dunn Erection of extension at 2, Park Hill, Coxhoe Received Mr. Barbard Erection of conservatory at 20, Monteigne Drive, Bowburn Received Mr. M. Hammond Erection of Agricultural Building on Land at rear of Heather Lad Inn, Cassop Obtain copy of Planning Application Documents Mr. & Mrs. Ryan Erection of conservatory at 9, Wolsey Close, Bowburn Received Mr. P. Litliernhurnest Siting of Mobile Catering Unit (Bowburn North Industrial Estate) Received Mr. M. & Mrs. J. Syer** Erection of Timber Trellis 8, Clarence Street, Bowburn Received Haslam Homes Removal of 4 Poplar Trees, 2 Sycamores and Crown Reduction to 4 Other Trees (Bowburn Grange Tree Pres. Order) Obtain copy of Planning Application Documents **Councillor Syer declared a personal and prejudicial interest in the application shown asterisked above. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 87.Accounts (Expenditure) Name Description Details Cheque No. £ p Cleveland Land Services BMX Track, Parkhill Completion of Works 048667 23,854.50 County Council Service Direct Village Entrance Stones Various Locations 048668 12,659.45 Ivan Fairless Security Lighting Bowburn Medical Centre 048669 696.77 Durham County Council Street Lighting Section Contribution towards stress testing costs 048670 200.00 Mrs. M. Robinson Community Letter Boxes Reimbursement of Purchase Costs 048671 23.98 Cleveland Land Services Bowburn Doorstep Green Completion of Works 048672 15,983.54 Annette Poulson Bowburn Doorstep Green Creation of Mosaic (1st Instalment) 048673 1,250.00 Didier Cauchy “ Mime Artist (Open Day) 048674 130.00 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Aug. to Mid Sep. 05 048675 437.02 “ Mileage/Parking Fees (£0.00) 130 @ 52.7p “ 68.51 “ Stamps 32 @ 30p “ 9.60 “ “ 1 @ 21p “ 0.21 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Black Ink Cartridge “ 4.45 “ Postal Charges Grant Claim “ 0.96 “ Petrol Costs Grass Strimmer “ 5.00 “ Purchase of Weedkiller Cemetery “ 3.94 “ Purchase of Padlock Notice Board “ 1.75 “ Quarterly Allowance Telephone Use “ 41.00 “ “ Home Office Use “ 95.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048676 172.23 D. Dowling Allotments Superin’t. Monthly Fee (September) 048677 40.00 Bowburn Community Association Hire of Meeting Room July – September 2005 048678 30.00 Andrew Shutt ** Grass Strimming Cemetery 048679 140.00 Accounts (Income) 10TH JULY 2005 – 14TH SEPTEMBER 2005 Name Description Details £ p Various Tenants Annual Rents Allotments/Garages 11.00 Mr. & Mrs. B. Bell Licence Fee Access to Land 15.00 **Councillor Shutt declared a personal interest in the expenditure item shown asterisked above. Moved that these items of income and expenditure be also approved. October 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 19th October 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors G. Marsden, Raine, M. Robinson, S. Robinson, Syer and Tickell (Councillor M. Robinson in the chair). 89 Apologies Councillors Armstrong, M. Higham, R. Higham, M. Marsden, P. Robinson & Shutt. 90.Police Consultation P.C. Cockburn was not able to attend the Meeting to give Members a report on recent offences committed in the Parish Area due to a prior commitment. However, he supplied the Parish Clerk with a written report about the relevant offences. The report indicated that there had been 1 Case of Theft in Cassop, no Reported Offences in Parkhill and 1 Case of Assault, 1 Case of Wounding, 2 Cases of Arson, 2 Cases of Burglary (Home), 2 Cases of Criminal Damage and 1 Case of Theft in Bowburn. The Clerk offered apologies received from Mrs. Pam Sinclair, Community Development Officer for Durham City Council. Mrs. Sinclair had wished to address Members of the Parish Council about her role at the City Council, but other work commitments have prevented her attendance at this Meeting. 91.Minutes of the Monthly Meeting held on 21st September 2005 Resolved that Page vi of the Minutes of the Meeting of the Parish Council held on 21st September 2005 be amended to read that “Councillor Syer declared a personal and prejudicial interest in the application shown asterisked above” (Minute no. 86 refers). 92.Points to note 1)The Clerk informed Members that the correspondence received from Durham County Council concerning a parking issue at Clarence Street, Bowburn referred to complaints from local residents about parking congestion at the top of that street at various times of the day. Residents are seeking to have “keep clear” road markings placed on the road, although a local business is opposed to any additional road marking being done. Resolved that Interested Members of the Parish Council attend a Site Meeting on Friday, 4th November 2005 at 10 a.m., although this time may be brought forward to gauge the effects of “school run” traffic on the problem. 2)The Clerk informed Members that he had received information from the Council’s Internal Auditor and Councillor Syer that the Parish Council is obliged to hold an Annual Meeting each year between April and June at which Local Parish Electors may attend and raise any issue of Parish importance. This Meeting must be held in addition to the Parish Council’s own Annual General Meeting or any normal Monthly Meeting. Resolved that Cassop-cum-Quarrington Parish Council holds an Annual Meeting in May each year at which Local Parish Electors may attend. The Annual Meeting will be followed by the Parish Council’s own Annual General Meeting and the Parish Council’s normal Monthly Meeting. 3)The Clerk informed Members that he had contacted the County Council’s Governor Link Officer to inform her that minor local authorities were no longer eligible, under current regulations, to nominate a School Governor (for Bowburn Junior School). The Governor Link Officer informed the Clerk that a Governor nomination could still be made under the School’s Community Governors Allocation. Resolved that the Parish Council does not nominate a School Governor for Bowburn Junior School at this time. 4)The Clerk informed Members that the Secretary of the Bowburn & Parkhill Community Partnership had suggested a number of dates and venues for a proposed Joint Meeting with Parish Councillors. None of the Meeting dates had proved to be suitable. Resolved that the Clerk contacts the Secretary of the B. & P. C. P. with a view to seeking details of future dates for the Joint Meeting. 93.Footpaths & Rights of Way Councillor Syer raised the proposal of a new Right of Way in Bowburn, as previously discussed at the Meeting with the County Council’s Rights of Way Officer on 10th August 2005. Resolved that the Clerk contacts the County Council’s Rights of Way Officer once again in writing to set out in detail the exact route of the proposed Right of Way in order to seek progress on the matter. 94.Allotments, Garages & Cemetery Allotments The Clerk informed Members that a meeting had been arranged with Messrs. Charleton Fencing on 10th October 2005 to arrange for unfinished work on the Final Phase of the Fencing Replacement at the Depot Site to be done and unsatisfactory work to be put right. Garages No report. Cemetery The Clerk also informed Members that work arrangements were ongoing to repair the recent damage done to one of the entrance pillars of the Cemetery. The Chairman also informed Members that work was required to resurface the lower part of the Cemetery Road as it was becoming very rough and potholed. Resolved that monies be set aside in the Current Year’s Budget for the work, and two or more priced quotations should be obtained for the cost of the work. The Chairman agreed to report details of price quotations obtained to the Parish Council prior to work being authorised to be done. 95.Correspondence received From Details Action Durham County Council Durham Johnston School Reorganisation Received Durham County Council East Durham Rural Transport Partnership Officers invited to attend next Meeting Durham Police Community Consultative Group October 2005 Meeting Received D. A. P. & T. C. Local Area Agreements Received D. A. P. & T. C. Inland Revenue End of Year Returns Received D. A. P. & T. C. Newsletter Received 96.Planning Applications Applicant Details Action Mr. L. Richardson Erection of extension at 18, Oakfield Crescent, Bowburn Received Mr. J.M. Bean Erection of extension with conservatory and dormer at 4, Quality Row, Cassop Received The Clerk informed Members that further correspondence had been received from Messrs. Naylors (Chartered Surveyors) concerning Members’ views about their client’s proposals for a Business Park in Bowburn. Members generally welcomed the proposals, but they expressed grave concerns about the effect of those proposals on traffic congestion and density on roads in the Parish area. Resolved that the Clerk writes to Messrs. Naylors (Chartered Surveyors) to inform them of Members’ concerns about traffic congestion and request that they take these concerns into account when framing their proposals. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. In Private 97. Section 137 Donations The Clerk reminded Members that, each year at their October Monthly Meeting, they consider requests from Local and Regional Community Groups, Schools etc. for financial assistance. The Clerk read out to Members the list of applications received this year. Resolved that the list of applications be considered by the Parish Council’s Finance & Forward Planning Sub-Committee at a Special Meeting to be held on Wednesday, November 2nd 2005 at Bowburn Community Centre at 7 p.m. In the meantime, the Clerk is instructed to write to various applicants to ensure that their organisations each have their own bank accounts and do not rely on the use of Personal Bank Accounts of Officials. 98.Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Sep. to Mid Oct. 05 048680 437.02 “ Mileage/Parking Fees (£3.40) 73 @ 52.7p “ 41.87 “ Stamps 47 @ 30p “ 14.10 “ “ 5 @ 21p “ 1.05 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Ink Cartridges “ 8.90 “ “ Fax Cartridge Refill “ 14.00 “ Petrol Costs Grass Strimmer “ 5.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048681 172.23 D. Dowling Allotments Superin’t. Monthly Fee (October) 048682 40.00 Jane Hufton Creation of Mosaic Doorstep Green 048683 1,250.00 Charleton Fencing Fencing Replacement Depot Allotment Site 048684 6,106.79 Groundwork East Durham Professional Fees Doorstep Green 048685 3,201.88 Accounts (Income) 15TH SEPTEMBER 2005 – 12TH OCTOBER 2005 Name Description Details £ p - - - - Moved that these items of income and expenditure be also approved. 99.Date of Next Meeting Agreed the date of the next meeting be Wednesday, 16th November 2005 at the Bowburn Community Centre at 7 p.m. November 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 16th November 2005 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, M. Higham, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer and Tickell (Councillor M. Robinson in the chair). 100. Apologies Councillors R. Higham and Temporal. 101. Police Consultation P.C. Cockburn introduced his colleague, Sgt. Cowen, to Members present at the Meeting. P.C. Cockburn gave Members a verbal report on recent offences committed in the Parish Area. The report indicated that there had been no Reported Offences in Cassop, 1 Case of Attempted Criminal Damage and 3 Cases of Attempted Theft of Cars in Parkhill and 1 Case of Assault, 1 Case of Burglary (Home), 4 Cases of Criminal Damage and 2 Cases of Theft in Bowburn. P.C. Cockburn reminded Members that the Invitation to visit the Regional Police Communications Centre was still open. The Clerk informed Members that a letter had been received from Durham Police Authority concerning the Proposed Merging of some Police Forces in England. The letter from the Clerk to the Police Authority advised Members of the Parish Council that Durham Police Authority considered that the best Merger Option involved merging with Cleveland Police and Northumbria Police to form a new North East Police Force. Comments and views were sought from organisations consulted about the chosen option before 28th November 2005. Various Members expressed concern about the degree of consultation and the fact that comments were only being sought about a favoured option. Members welcomed the news that the Local Police Station at Bowburn would continue to be used on a regular basis and they expressed the wish that a good communications network should result from the proposed changes and good relations with Local Police Officers should be allowed to continue after any Proposed Merger becomes effective. Resolved that the correspondence on the Merger Proposals be received. 102. Minutes of the Monthly Meeting held on 19th October 2005 Resolved that the Minutes of the Meeting of the Parish Council held on 19th October 2005 2005 be agreed and signed as a true and accurate record. The Clerk informed Members that the Minutes of the Monthly Meeting held on 21st September 2005 had been amended in line with Minute No. 86 (see the double asterisked footnote). 103. Minutes of the Meeting of the Finance & Forward Planning Sub-Committee held on 2nd November 2005 The Clerk read out to Members the list of financial donations to be awarded in respect of the applications received from Local Schools and Community Groups, as recommended by the Finance & Forward Planning Sub-Committee at its Meeting on 2nd November 2005. Members also approved a donation to be made to Bowburn Local History Society, which has recently altered its name from Cassop-cum-Quarrington Local History Society in order to avoid possible confusion with another similarly named History Society in Cassop. Resolved that the full list of approved donations to Local Schools and Community Groups as set out in the updated Minutes of the Finance & Forward Planning Sub-Committee Meeting of 2nd November 2005 be approved. 104. Points to note The Clerk informed Members that the correspondence had been received from the Durham County Association of Parish & Town Councils, which confirmed that all Parish Councils must convene an Annual Meeting between March and June each year to which all Local Government Electors residing in the Parish Area can be invited to attend. Resolved that Cassop-cum-Quarrington Parish Council holds an Annual Meeting each year in May prior to the Parish Council’s Annual General Meeting and the normal Monthly Meeting. The Clerk informed Members that arrangements were in place to amend the signs at the Bowburn Doorstep Green to limit cycle use to children of 5 years of age or less who must stay on the tarmac pathway. Members accepted the price quotation received from Messrs. Peterlee Signs & Graphics for the cost of provision & installation of amended signs. The costs of replacement signs would be partially met by grant assistance from the Countryside Agency. The Clerk informed Members that details of Prize Winners, Runners Up and Best Local Entrants from the Parish Area in the various categories of the Beautiful Durham Competition 2005 had been received from Durham City Council. Resolved that the persons named on the list be awarded Plaques or Certificates of Merit as necessary at an Awards Ceremony at a future Monthly Meeting of the Parish Council to be arranged. 105. Parish Precept 2006/2007 The Clerk informed Members that he had received correspondence from Durham City Council concerning the Parish Council’s Precept for the financial year ending 31st March 2007. Resolved that the Parish Council convenes a Special Meeting of the Finance & Forward Planning Sub-Committee on Wednesday, November 30th 2005 at Bowburn Community Centre at 7 p.m. to discuss the Parish Council’s proposed spending plans for the financial year ending 31st March 2007. 106. Footpaths & Rights of Way Councillor Syer raised the proposal of a new Right of Way at Cassop Grange Farm on the opencast site at Cassop Moor. Resolved that the Clerk contacts the County Council’s Rights of Way Officer in writing to set out in detail the exact route of this proposed Right of Way in order to seek progress on the matter. 107. Allotments, Garages & Cemetery Allotments The Clerk informed Members that outstanding work on the final phase of the fencing replacement at the Depot Site had now been completed. Discarded old fence posts and fence rails had now been removed from the site by the Contractor. Garages No report. Cemetery The Clerk informed Members that price quotations for the cost of resurfacing the lower part of the Cemetery Road were being sought. Price Quotations for the work were being requested from Durham County Council, Durham City Council and the Private Contractor who dealt with the partial resurfacing of the Cemetery Road some years ago. The Clerk also informed Members that repair work to one of the Entrance Posts at the Cemetery and an adjacent walled area had now been completed. 108. Correspondence received From Details Action County Councillor Donna Whitfield Letter of Resignation *** Received Durham County Council Environment Awards 2005 Received Durham County Council Working Relationships with Town & Parish Councils Received Durham County Council N.E. Regional Forum “Making Roads Work” Received Durham County Council Minerals & Waste Development Framework (Minerals Report) Received Durham County Council Minerals & Waste Development Framework (Community Involvement) Received Durham Police Community Consultative Group Meeting of Forum of Police Community Consultative Groups (December 2005) Received Durham Police Authority Community Focused Policing 2005-2006 Received Durham City Council Heritage Initiative Group Received Durham City Council Bulletin of Changes to Local Authority Areas and Names in England Received Durham City Council Corporate Performance Plan 2005/2008 Received Durham City Council Durham City News Received D. A. P. & T. C. A.G.M. 2005 Received Groundwork East Durham Newsletter No. 7 (November 2005) (Including Bowburn Doorstep Green) Received Awards for All Funding Newsletter Received Crowtrees Heritage Trails Project Minutes of Meeting (November 2005) Received CE Electric UK Vegetation & Tree Clearance Programme Received *** A proposed Site Meeting at Clarence Street, Bowburn concerning the provision of proposed new road markings at one end of the Street to alleviate traffic congestion has been postponed until County Councillor Whitfield’s successor has taken office. 109. Planning Applications Applicant Details Action Mr. & Mrs. Robson Erection of extension at front of 13, Heugh Hall Row, Old Quarrington Received Mr. Brunskell Erection of conservatory at rear of 22, Henry Avenue, Bowburn Received The Clerk informed Members that further correspondence had been received from Messrs. Naylors (Chartered Surveyors) concerning Members’ views and those of the County Council and the Highways Agency about their client’s proposals for a Business Park in Bowburn. The latest letter from Messrs. Naylors (Chartered Surveyors) indicated that their client would be resubmitting a revised planning application to Durham City Council immediately prior to or immediately after the New Year 2006 Holiday Period. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 110. Accounts (Expenditure) Name Description Details Cheque No. £ p Burns Architects Professional Services Doorstep Green 048686 697.54 Jane Hufton Installation of Mosaic “ 048687 1,250.00 Durham City Council Rent of Land Dene View, Cassop 048688 1.50 Peterlee Signs & Graphics Purchase of Signs Doorstep Green, Cemetery & BMX Track 048689 1,118.65 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Oct. to Mid Nov. 05 048690 437.02 “ Mileage/Parking Fees (£1.70) 68 @ 52.7p “ 37.54 “ Stamps 52 @ 30p “ 15.60 “ “ 1 @ 21p “ 0.21 “ HYPERLINK "mailto:E-m@il" E-m@il Facility (Aol) Monthly Fee (Part) “ 12.99 “ Office Stationery Black Ink Cartridge “ 4.50 “ “ Envelopes/Photocopying “ 2.50 “ Postal Charges Recorded Delivery “ 0.96 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048691 172.23 D. Dowling Allotments Superin’t. Monthly Fee (November) 048692 40.00 Annette Poulson Installation of Mosaic Doorstep Green 048693 1,250.00 Parkside Grove Nurseries Supply/Maintenance of PlantContainers, Summer Baskets & Flowerbeds at Village Stones Sites Summer 2005 Summer/Winter 2005 (Village Entrance Stones) 048694 730.50 Dtech Computers Purchase of New Computer System P.C. Processor, Monitor, Keyboard, Speakers etc. 048695 702.00 Accounts (Income) 13TH OCTOBER 2005 – 9TH NOVEMBER 2005 Name Description Details £ p Durham City Council Hearts of the Villages BMX Cycle Track 6,500.00 Moved that these items of income and expenditure be also approved. 111. Date of Next Meeting Agreed the date of the next meeting be Wednesday, 21st December 2005 at the Cassop Community Centre at 7 p.m. December 2005 Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday, 21st December 2005 in Cassop Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson and Syer (Councillor M. Robinson in the chair). 112 Apologies Councillors M. Higham, S. Robinson, Shutt and Temporal. 113. Tribute to Mr. Tommy Wilson Members of the Parish Council stood in two minutes’ silence as a mark of respect for Mr. Tommy Wilson, the former Treasurer of Cassop Community Centre, who passed away recently. 114. Police Consultation P.C. Cockburn gave Members a verbal report on recent offences committed in the Parish Area. The report indicated that there had been 1 Case of Burglary (Home) and 1 Case of Burglary (Other) in Cassop, 1 Case of Assault and 1 Case of Theft in Parkhill and 1 Case of Burglary (Other), 4 Cases of Criminal Damage and 5 Cases of Theft in Bowburn. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. The Clerk mentioned an incidence of minor vandalism where he had discovered several shattered glass flower vases strewn in the grass at the top end of the Cemetery. The Clerk has picked up as much of the broken glass as possible, in order to avoid distress being caused to visitors. Members were informed that Mrs. Pam Sinclair, Durham City Council’s Community Development Officer, would attend the January 2006 Meeting of the Parish Council and give Members a brief talk about her role with the City Council. 115. Minutes of the Monthly Meeting held on 16th November 2005 Resolved that the Minutes of the Meeting of the Parish Council held on 16th November 2005 be agreed and signed as a true and accurate record. 116. Minutes of the Meeting of the Finance & Forward Planning Sub-Committee held on 30th November 2005 Councillor Armstrong read out to Members a report on the recommendations made at a Meeting of the Finance & Forward Planning Sub-Committee of the Parish Council held on 30th November 2005. The Sub-Committee had been convened to prepare recommendations in respect of the Parish Council’s Budget for the financial year ending 31st March 2007. Members discussed the various recommendations made by the Sub-Committee including the budget allocation in the current financial year for assistance to be given to Cassop and Bowburn Community Centres. Resolved that (1) the Clerk is instructed to write to the Treasurer of Bowburn Community Centre and, due to the recent death of the Treasurer of Cassop Community Centre, the Secretary of Cassop Community Centre concerning the financial assistance to be made available to the Community Centres. (2) the Parish Council demands an increased Annual Precept of £23,000 for the financial year ending on 31st March 2007. (3) the budget recommendations made by the Finance & Forward Planning Sub-Committee in respect of the financial year ending on 31st March 2007 be approved by the Parish Council. 117. Points to note The Clerk reminded Members that the Parish Council had previously resolved to hold an Annual Meeting (which Local Electors were entitled to attend) each year in May, prior to the Parish Council’s Annual General Meeting and the normal Monthly Meeting. The Clerk recommended to Members of the Parish Council that the Annual Meeting be held in April each year instead, in order to avoid a cluster of Meetings being held in May each year. Resolved that the Annual Meeting of Cassop-cum-Quarrington Parish Council be held each year in April. The Clerk sought clarification from Members about details of awards to be given to Prize Winners, Runners Up and Best Local Entrants from the Parish Area in the various categories of the Beautiful Durham Competition 2005. Resolved that the Clerk calculates the simple average of the various marks awarded in each category to each person named on the list received from Durham City Council. The person on the list with the highest simple average mark will be awarded a Plaque and other persons on the list will be awarded a Certificate of Merit at an Awards Ceremony at a future Monthly Meeting of the Parish Council to be arranged. 118. Footpaths & Rights of Way The Clerk reported to Members that he had written to the County Council’s Rights of Way Officer about the proposal concerning a new Right of Way at Cassop Grange Farm on the opencast site at Cassop Moor. The County Council’s Rights of Way Officer had acknowledged the Parish Council’s correspondence and the Clerk read out to Members the details of the County Council’s letter of reply. Resolved that the information received be noted. 119. Allotments, Garages & Cemetery Allotments – No report. Garages – No report. Cemetery – The Clerk informed Members that he had received one price quotation from Durham City Council in respect of the proposed resurfacing work on the lower part of the Cemetery Road. A second price quotation from Durham County Council was still awaited. No response had been received from Mr. David Ward, who had undertaken the resurfacing of the upper part of the Cemetery Road some years ago. Resolved that the information be noted. 120. Correspondence received Durham County Council – Comprehensive Performance Assessment – Received Durham County Council – Top Level Appointments (Press Release) – Received Durham County Council – Corporate Director Appointments – Received Durham County Council – Local Transport Plan 2006-2011 – Received Durham County Council – Local Action 21 Newsletter – Received Durham Police & Darlington Area Forum of Police Community Consultative Groups – Meeting of Forum of Police Community Consultative Groups (December 2005) – Received County Durham & Darlington Fire & Rescue Service – Integrated Risk Management (Year 3 Improvement Plan) – Received N.A.L.C. – Open Day Event (March 2006) – Received 121. Planning Applications Mr. & Mrs. Jefferson – First Floor Extension to the side of 15, Kirby’s Drive, Bowburn – Received Mr. & Mrs. T. Peat – Garage to the side of 2, Marlene Avenue, Bowburn – Received Miss Crampton & Mr. Blakelock – Conservatory to the rear of 24, Luke Avenue, Cassop – Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 122. Accounts (Expenditure) Peterlee Signs & Graphics – Amended Signs (Doorstep Green) – cheque no. 48696 – £606.30 D. Dowling – British Legion Poppy Appeal (Cost of Poppy Wreaths) – cheque no. 48697 – £33 Cleveland Land Services – Valuation Payment (Doorstep Green) – cheque no. 48698 – £4,883.54 P.Thorpe – Salary (paid net of Income Tax & N.I.) (Mid Nov. to Mid Dec. 05) – cheque no. 48699 – £437.02 P.Thorpe – Mileage/Parking Fees (£1.70) (74 @ 52.7p) – cheque no. 48699 – £40.70 P.Thorpe – Stamps (46 @ 30p) – cheque no. 48699 – £13.80 P.Thorpe – Stamps (0 @ 21p) – cheque no. 48699 – £0 P.Thorpe – E-m@il Facility (Aol) (Monthly Fee (Part)) – cheque no. 48699 – £12.99 P.Thorpe – Quarterly Allowance (Telephone Use) – cheque no. 48699 – £41 P.Thorpe – Quarterly Allowance (Home Office Use) – cheque no. 48699 – £95 P.Thorpe – Office Stationery (Ink Cartridges) – cheque no. 48699 – £8.90 P.Thorpe – Office Stationery (A4 Copy Paper) – cheque no. 48699 – £6.50 P.Thorpe – Postal Charges (Recorded Delivery) – cheque no. 48699 – £1.30 Inland Revenue – National Ins./Income Tax Deduction (Employer/Employee Share N.I. & Inc. Tax) – cheque no. 48700 – £172.23 Bede Terrace Centre – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48701 – £100 Bowburn Bowl Club – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48702 – £150 Bowburn Boys F.C. – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48703 – £75 Bowburn Girls F.C. – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48704 – £75 Bowburn Community Association – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48705 – £400 Bowburn & Parkhill Comm. Partnership – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48706 – £150 Bowburn Junior Sch. – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48707 – £150 Bowburn Senior Citizens – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48708 - £150 Keumgang Taekwondo – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48709 - £150 Bowburn Toddlers’ Group – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48710 - £150 Bowburn Village Celebration – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48711 - £150 Cassop Community Centre – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48712 - £150 Cassop Kickers Line Dance Group – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48713 - £150 Cassop History Soc. – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48714 - £150 Cassop-cum-Quarrington Local History Society – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48715 - £150 Cassop Primary Sch. – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48716 - £150 Bowburn Library (Easter Card Competition 2006) – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48717 - £50 Parkhill Residents’ Association – Donation under Sect.137 (L.G. Act 1972) – cheque no. 48718 - £150 D. Dowling - Allotments Superin’t - Monthly Fee (December) – cheque no. 48719 - £40 S.L.C.C. - Subscription - 2006 Calendar Year – cheque no. 48720 - £93 W. Tickell - Subsistence Expenses - D.A.P. & T.C. AGM – cheque no. 48721 - £25 Accounts (Income) 10TH NOVEMBER 2005 – 14TH DECEMBER 2005 Various Clients – Headstone Fee (Cemetery) – £7.00 Comm. Association – Financial Contribution (2005 Poppy Appeal) – £14.00 Moved that these items of income and expenditure be also approved. 123. Date of Next Meeting Agreed the date of the next meeting be Wednesday, 18th January 2006 at the Bowburn Community Centre at 7 p.m.  Email page  Feedback  Home HOME |PARISH NEWS |Parish Council Minutes 2004 – 2005 |Parish Council Minutes 2006 – 2007 |Parish Council Minutes 2008 – 2009 |Parish Council Minutes 2010 – 2012 |Parish Council Minutes 2013 – 2014 | |Local and National Government: Elected Members |Community Safety and the Environment |Schools |Churches and Chapels |Libraries |Hotels, Guest Houses, Pubs, Clubs etc. |Disclaimer |POWERS & DUTIES OF PARISH COUNCILS |Parish Origins |Publication of Parish Council Information Scheme |Annual Reports |Parish Plan |Code of Conduct |Links for CASSOP-CUM-QUARRINGTON PARISH COUNCIL |Guestbook