This is The North East | CommuniGate | CASSOP-CUM-QUARRINGTON PARISH COUNCIL Feedback HOME PARISH NEWS Parish Council Minutes 2004 Parish Council Minutes 2005 Parish Council Minutes 2006 Parish Council Minutes 2007 Parish Council Minutes 2008 Local and National Government: Elected Members Community Safety: Police and Neighbourhood Watch Neighbourhood Wardens Schools Churches and Chapels Libraries Hotels, Guest Houses, Pubs, Clubs etc. Disclaimer POWERS & DUTIES OF PARISH COUNCILS Parish Origins Links for CASSOP-CUM-QUARRINGTON PARISH COUNCIL Guestbook Parish Council Minutes 2004 January Copies of the latest minutes of Cassop-cum-Quarrington Parish Council can be viewed at Bowburn Library and at Bowburn Community Centre also at Cassop community centre. AGENDA 1.Apologies 2.Police Consultation 3.Minutes of Meeting held on the 21st January 2004 4.Matters arising 5.Christmas 2003 Pantomime 6.Allotments, Garages & Cemetery 7.Correspondence received 8.Planning Applications 9.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Jan. 04. - Feb.04 523.68 “National Insurance Employers’ Share 18.30 “Mileage(Parking Fees £1.50) 70 @ 49.9p 36.43 “Stamps 35 @ 28.0p 9.80 “Stamps 10 @ 20.0p 2.00 “Office Stationery Tippex/Cleaning Wipes 9.28 “Black Ink Cartridge 19.99 “E-mail Facility (AOL)Part Rental (January)10.99 D. Dowling Allotment Supt.Monthly Fee (Feb.)40.00 Durham City Council Legal Charges Bow Street/Burn Street 616.88 D.A.P. & T.C.Annual Subscription 2004/2005 173.50 INCOME (15TH JANUARY 2004 TO 10TH FEBRUARY 2004) S.L.C.C. Refund of Fees 2002/03 Duplicated Payment 54.00 Date of next meeting, - Wednesday 17th March 2004 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 21st January 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M.Higham, R. Higham and M. Marsden. 2Police Consultation Due to recent incapacity suffered by P.C. Cockburn, Sgt. Steve West attended the Meeting to give Members a report on recent offences committed in the Parish area. Amongst other things discussed, Members expressed their concerns about the recent spate of arson attacks at various places in Bowburn. Sgt. West assured Members that Police resources would be concentrated upon apprehending the culprit(s) before someone is killed in a fire started deliberately. Sgt. West also referred to the future introduction of a team of Special Community Police Officers in the area. In due course, Members thanked Sgt. West for his report, whereupon he left the Meeting. 3 Minutes of Meetings held on the 17th December 2003 Resolved that the Minutes of the Meeting of the Parish Council held on 17th December 2003 be agreed and signed as a true and accurate record. 4 Matters arising A.The Clerk reported to Members that he had received correspondence from Durham City Council’s Legal Services Department indicating that the request to purchase a strip of land in front of the Old School at Tursdale could proceed as the land in question is not Statutory Allotment Land requiring the consent for disposal of the First Secretary of State. Resolved that the strip of land in front of the Old School, Tursdale be sold to the occupier of the Old School House, Tursdale subject to independent valuation of the land by the District Valuer and the purchaser agreeing to bear the Parish Council’s costs in the matter. The Clerk was instructed to advertise information about the sale in a local newspaper and notify British Coal of the proposed sale in accordance with ongoing legal requirements. B.The Clerk reported to Members that he had completed the arrangements for the engraving of the Parish Shields to be awarded to the Multiple Category Winners of the Beautiful Durham Competition 2003. Finishing touches were still being done to the Form of Certificate to be awarded to Single Category Winners. A date and venue for the presentation of all of the awards is still to be arranged. C.The Clerk reported to Members that the deadline had expired on 31st December 2003 for receipt of communications from the various Statutory Undertakers about the proximity (or otherwise) of their equipment to the proposed locations for the Village Entrance Stones throughout the Parish area. Permission from Durham City Council to locate a Village Entrance Stone on their land in front of the bungalows at Dene View, Cassop was still awaited. D.The Clerk reported to Members that he had received a written request from the Secretary of Bowburn Boys Football Club for sponsorship to assist their application to take part in the Sage Soccer Festival 2004 to be held at Maiden Castle on 24th and 25th July 2004. The Vice-Chairman of the Parish Council, Mr. W. Tickell, spoke to Members of the Parish Council in support of the Football Club’s application. Councillor Tickell proposed and Councillor Raine seconded a motion to pay the sum requested by Bowburn Boys Football Club in their letter of application for sponsorship. Resolved that the Parish Council should pay Bowburn Boys Football Club the sum of £120.00 to cover the cost of entering two teams (an under 8’s team and an under 9’s team) into the Sage Soccer Festival 2004. E.The Clerk reported to Members that Councillor Temporal had taken over responsibility for publication of Parish Council Minutes and other public information on the relevant pages of the Communigate Website. The previous custodian of the website pages, Mr. Hutchinson, has now decided to launch his own private website. Councillor Temporal gave Members further details of the recent changes to the website layout and the Clerk recommended to Members that the following policy should be adopted with regard to future information displayed on the website: ·Information published on the website pages should be considered first by Members of the Parish Council. ·News Items should be released simultaneously onto the website pages and to the Bowburn Interchange Newsletter for those parishioners who are not online. ·No details of personal transactions or confidential information should be displayed on the website pages or in the Parish Council News Items in the Newsletter. Councillor Syer reminded Members that the information displayed on the website pages should be limited to public service information only and it should not include private news or opinion polling items etc. Councillor Marsden proposed and Councillor Tickell seconded a motion to approve the new arrangements for the website pages. Resolved that the new arrangements for the website pages be approved. 5. BMX Cycle Track, Parkhill The Clerk reported to Members that he had received further correspondence from Durham City Council concerning the Parish Council’s request for assistance towards Public Liability Insurance and possible Track Resurfacing Costs on the proposed BMX Track at Parkhill. The City Council has reaffirmed that it has not helped another neighbouring Parish Council with initial set-up costs on its BMX Cycle Track nor does it give financial assistance towards any running costs on that Track. The City Council must limit its assistance to the granting of a short-term lease of seven years of the land at Parkhill Recreation Ground where it is proposed to locate the BMX Cycle Track. If the Parish Council applies to extend the lease beyond the initial term of seven years, then the City Council will be obliged to charge a full economic rental for the land for that extended period and, due to recent changes in legislation, the lease agreement between the City Council and Cassop-cum-Quarrington Parish Council would have to be registered with the Land Registry, which would involve additional cost to the Parish Council on top of the full market rent for the land. Councillor Syer proposed and Councillor Tickell seconded a motion that the Parish Council should proceed with the short-term lease of the land for the Cycle Track at Parkhill on the terms offered by the City Council. Resolved that the motion to proceed with the short-term lease of the land from the City Council for the BMX Cycle Track at Parkhill be approved. 6. Annual Contribution to Bowburn Community Centre 2004/2005 Councillors M. Robinson, S. Robinson, Syer and Tickell declared their personal interests in the matter to be discussed. After a brief deliberation, it was resolved that the matter should be deferred to a forthcoming Meeting of the Finance and Forward Planning Sub-Committee of the Parish Council where the budget for the financial year ending 31st March 2005 would be considered. Member also resolved that an offer of financial assistance towards the upkeep of Cassop Community Centre would be made if it were requested. 7. Allotments, Garages & Cemetery Allotments The Clerk reported to Members that he had contacted Durham City Council after the recent fire at the Back Burn Street Garage Site to request that the remnants of Garage no. 34 be removed from the site as originally agreed and that the recently abandoned garage no. 33 be also demolished and removed from the site. Garages no. 33 and 34 had both been damaged in the recent fire. The Clerk recommended to Members that, in order to minimise the future risk of arson attacks and vandalism damage on the site, consideration could be given to construction of purpose built brick walled garages. If Members agreed to this suggestion, the Parish Council would need to review annual rentals to be charged for such garages and sites. Members also discussed the possibility of fencing off the Back Burn Street Site to limit access only to garage tenants who could have keys to a locked gate. Resolved that the Clerk be instructed to seek alternative price quotations for construction of an unspecified number of brick walled garages for the Back Burn Street Site. The Clerk is also instructed to ascertain whether planning permission is required in respect of such garage structures. The Clerk also reported that arrangements could now be put in place to obtain a supply of old road planings to lay down as an improved access road on the Group Garage Site. Resolved that the Clerk be authorised to proceed with arrangements discussed at the Meeting to improve the access road at the Group Garage Site. The Clerk was also instructed to arrange for fly tipped rubbish to be cleared away from the vicinity of the garages on the site. Members gave instructions for a “No Fly Tipping” sign to be erected on the site. Cemetery The Clerk informed Members that, pursuant to instructions given to him at the December 2003 Monthly Meeting, copies of Scale of Charges for the Cemeteries at Sherburn and Belmont had been obtained in order to make comparisons with Charges levied for Bowburn Cemetery. Resolved that when the report on the Review of the Scale of Charges for the Cemetery is completed, the Clerk be instructed to submit the report to Members of the Parish Council’s Finance and Forward Planning Sub-Committee for consideration. Councillor S. Robinson informed Members that an e-mail had been sent to County Councillor Morgan about the deteriorating state of the access road leading to the entrance of Bowburn Cemetery. The e-mail enquired whether action could be taken by Durham County Council to repair the access road. 8. Correspondence received From Details Action Durham County Council Proposed Diversion OrderFootpath in Thornley Parish Received Durham County Council Local Government Review Meeting Received Durham County Council Extra Care Newsletter Received Durham County Council Agenda 21 Partnership Newsletters Received Durham County Council Highways Area Panel Meeting Received Durham County Council Co. Durham Environment Awards 2003 Received Durham Police Authority Police Community Consultative Group Meeting (February 2004) Received Durham City Council Standards Committee Letter Received Durham City Council Hackney Carriage Demand Survey Received Finchale Training College Request for Donations(Purchase of Learning Equipment) Received 9. Planning Applications Applicant Details Action Mr. & Mrs. J. Hopper Erection of front porch24, Broadmeadows, Bowburn Received Tarmac Northern Ltd. Provision of secondary aggregate recycling facility at Old Quarrington Quarry Send letter of objection to County Council O2 (UK) Ltd. Installation of 15metre highTelecommunications column opposite Bowburn Interchange Received C. Kirk Extension of opening hours ofTea Rooms at Slaley House, Cassop Received Mr. & Mrs. Cooper Erection of extension at rear of63-65, Surtees Avenue, Bowburn Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10. Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Dec. 03-Mid Jan. 04 048516 392.74 “ Mileage/Parking Fees (£1.50) 50 @ 49.9p “ 26.45 “ Stamps 43 @ 28p “ 12.04 “ “ 2 @ 20p “ 0.40 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Parish Shields Engraving Costs “ 10.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048517 149.24 D. Dowling Allotments Superin’t. Monthly Fee (Jan.) 048518 40.00 Groundwork Trust Scheme Preparation Bow St./Burn St. Project 048519 5,822.12 HLB AV Audit plc External Audit Fees 2002/03 Financial Year 048520 293.75 Bowburn Boys F.C. Sponsorship Sage Soccer Fest. 2004 048521 120.00 Accounts (Income) 10TH DECEMBER 2003 – 14TH JANUARY 2004 Name Description Details £ p - - - - Moved that these items of income and expenditure be also approved. 11. Date of next meeting Agreed the date of the next meeting be Wednesday the 18th February 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 21st January 2004 at the Bowburn Community Centre. February AGENDA 1. Apologies 2. Presentation of Awards (Beautiful Durham Competition 2003) 3. Police Consultation 4. Speech by Mr. Tom Toward (D.A.P. & T.C.) 5. Minutes of Meeting held on the 18th February 2004 6. Matters arising 7. Allotments, Garages & Cemetery 8. Correspondence received 9. Planning Applications 10. Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Feb. 04. - Mar. 04 523.68 “ National Insurance Employers’ Share 18.30 “ Mileage(Parking Fees £1.50) 30 @ 49.9p 16.47 “ Stamps 28 @ 28.0p 7.84 “ Stamps 16 @ 20.0p 3.20 “ Telephone Allowance Quarterly Payment 37.80 “ Office Allowance Quarterly Payment 87.50 “ E-mail Facility (AOL) Part Rental (February) 10.99 D. Dowling Allotment Supt. Monthly Fee (March) 40.00 City of Durham Uncontested Elect. Fees May 1st 2003 89.05 INCOME (11TH FEBRUARY TO 10TH MARCH 2004) Cemetery Various Clients Headstone Fees 5.00 Date of next meeting, - Wednesday 21st April 2004 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 18th February 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, M. Higham, G. Marsden, J. Robinson, M. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors R. Higham, M. Marsden and Raine 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been no Criminal Offences reported in Cassop, no Criminal Offences reported in Parkhill and 3 Cases of Criminal Damage, 2 Cases of Assault, 1 Case of Burglary (Home), 2 Cases of Theft and 3 Cases of Arson in Bowburn. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. . 3 Minutes of Meetings held on the 21st January 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 21st January 2004 be agreed and signed as a true and accurate record. 4 Matters arising a.The Clerk reported to Members that two of the three required letters of approval from local City Councillors had been sent back to the City Council’s offices in connection with the proposed new Bus Shelter at Dallymore Drive, Bowburn. b. The Clerk reported to Members that the Co-operative Bank required fresh completed cheque mandate forms from the Parish Council. c. The Clerk reported to Members that an order had been placed for the supply of two replacement roadside seats for Durham Road, Bowburn to replace the seats damaged in a road traffic accident last year. The Parish Council is seeking to recover the cost of the seats from the vehicle driver’s Insurance Policy. d. The Clerk reported to Members that he had received a response from the Durham Association of Parish & Town Councils about the City Council’s proposed Charter for Parish Councils. The Clerk outlined the main points of the response from D.A.P. & T.C. for Members’ information. The Clerk also informed Members that, due to his personal circumstances and pressure of day-to-day work commitments for the Parish, he was not able to commence the course of training for the AQA Certificate in Local Administration. Members generally acknowledged the difficulties of the Clerk’s particular circumstances. However, it was resolved that Mr. Tom Toward of the Durham Association of Parish & Town Councils be invited to attend a forthcoming Monthly Meeting of the Parish Council to speak to Members about Quality Parish Status and the potential repercussions of the forthcoming referendum on a Regional Assembly for the North East. e. The Clerk reported to Members that he had replied to Durham City Council accepting their terms and conditions for lease of the part of Parkhill Recreation Ground to be used for the proposed BMX Cycle Track. Arrangements had been made for East Durham Groundwork Trust to liaise as necessary with officers of the City Council in order to progress the scheme. f. The Clerk informed Members that he had received a written letter of application from the Treasurer of Cassop Community Centre for an annual contribution towards the upkeep and maintenance of the Community Centre. Resolved that the terms and conditions of any annual contribution towards the maintenance of Cassop Community Centre be considered by the Parish Council’s Finance and Forward Planning Sub-Committee as part of its Parish Council Budget deliberations for the 2004/05 Financial Year. g. The Clerk reminded Members that no firm arrangements had yet been made to present the engraved Parish Shields and the Certificates of Merit to the various category winners of the Beautiful Durham Competition 2003 for the Parish. Resolved that Shields and Certificates be presented at the Monthly Meeting to be held on 17th March 2004. 5 Christmas 2003 Pantomime at Bowburn Community Centre Members considered the payment of a contribution towards the cost of the Christmas 2003 Pantomime held at Bowburn Community Centre. Councillors M. Robinson and Syer declared their personal interests in the matter being discussed. Resolved that the Parish Council pay a contribution of 50% of the cost of the Christmas 2003 Pantomime to Bowburn Community Association. 6. Allotments, Garages & Cemetery Allotments No report. Garages The Clerk reported to Members that a meeting had taken place with an officer from Durham City Council concerning the submission of a price quotation for construction of brick walled garages on the Back Burn Street Site. After an examination of the Site, the officer gave a verbal estimate that construction of four brick walled garages and replacement of four sets of concrete foundations would cost approximately £12,000. The Clerk advised Members that it would not be financially prudent to incur costs of this magnitude on construction of brick walled garages, especially as demand for them is uncertain. No response has yet been received from the private contractor who has been requested to provide a price quotation. Members agreed that research was required to ascertain the level of demand for garages at Back Burn Street, bearing in mind the recent arson attacks and acts of vandalism there. Cemetery The Clerk informed Members that a report comparing Scales of Fees for Bowburn Cemetery with those of Belmont and Sherburn Cemeteries had been completed. The report contained recommendations to Members for some variation of existing fee scales. The Chairman confirmed that the Parish Council’s Finance & Forward Planning Sub- Committee would consider the report in due course. The Clerk reported that a letter from Durham City Council offering to continue the seasonal grass cutting service at the Cemetery had been received. Resolved that the seasonal grass cutting service performed by Durham City Council be continued for the duration of 2004 Season at a cost of £154.29 plus VAT. 7. Correspondence received From Details Action Durham Police Authority Police Community Consultative Group Meeting (18th February 2004) Received County Durham & Cleveland County Training Partnership Training Events (AQA Certificate) Darlington & Murton (25th March 2004) Received County Durham & Cleveland County Training Partnership Training Events (AQA Certificate)Chester-le-Street (20th March 2004)Shotton Hall, Peterlee (26th March 2004) Received D.A.P. & T.C. Royal Garden Party Nominations 2004 Received Society of Local Council Clerks Regional Conference (Pontefract) Received 8. Planning Applications Applicant Details Action Premier Waste Management(Joint Stocks Quarry) Application not to comply with conditions of previous Planning Permission (Change of Working Hours) Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 9. Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Jan.-Mid Feb. 04 048523 392.74 “ Mileage/Parking Fees (£1.50) 70 @ 49.9p “ 36.43 “ Stamps 35 @ 28p “ 9.80 “ “ 10 @ 20p “ 2.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Office Stationery Black Ink Cartridge “ 19.99 “ “ Tippex/Cleaning Wipes “ 9.28 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048524 149.24 D. Dowling Allotments Superin’t. Monthly Fee (Jan.) 048525 40.00 City of Durham Legal Charges Bow St./Burn St. Project 048526 616.88 D.A.P. & T. C. Annual Subscription 2004/05 Financial Year 048527 173.50 Valuation Agency Valuation Fees Allot. Land at Tursdale 048528 99.88 Glasdon (U.K.) Roadside Seats Durham Road, Bowburn 048529 1,406.62 Bowburn Community Association Christmas 2003Pantomime 50% Contribution towards cost 048530 344.00 North of England Newspapers Advertisement Costs Sale of Land in front of Old School, Tursdale 048531 227.95 Hazel’s Florist Shop Bouquet of Flowers Mrs. Sheila Dodds 048532 20.00 (Cheque no. 048522 cancelled.) Accounts (Income) 15TH JANUARY – 10TH FEBRUARY 2004 Name Description Details £ p S.L.C.C. Refund of Fees 2002/03 Duplicated Payment 54.00 Moved that these items of income and expenditure be also approved. 10. Date of next meeting Agreed the date of the next meeting be Wednesday the 17th March 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 18th February 2004 at the Bowburn Community Centre. March AGENDA 1. Apologies 2. Police Consultation 3. Minutes of Meeting held on the 17th March 2004 4. Matters arising 5. Parish Council Budget 2004-2005 6. Allotments, Garages & Cemetery 7. Correspondence received 8. Planning Applications 9. Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary March 2004-April 2004 523.68 “ National Insurance Employers’ Share 18.30 “ Mileage(Parking Fees £1.50) 96 @ 49.9p 49.41 “ Stamps 31 @ 28.0p 8.68 “ Stamps 1 @ 21.0p 0.21 “ Stamps 60 @ 20.0p 12.00 “ E-mail Facility (AOL) Part Rental (March) 10.99 “ Office Stationery Envelopes etc. 2.94 “ “ Colour Ink Cartridge 15.99 D. Dowling Allotment Supt. Monthly Fee (April) 40.00 INCOME (11TH MARCH TO 14TH APRIL 2004) Various Tenants Allotment/Garages Annual Rents 2004/05 470.00 Date of next meeting, - Wednesday 19th May 2004 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 17th March 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors G. Marsden, Raine, J. Robinson, M. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors Armstrong, Barker, M. Higham, R. Higham and M. Marsden 2 Beautiful Durham Competition 2003 The Clerk presented Inscribed Parish Shields and Certificates of Merit to Local Parish Prize-winners in the Beautiful Durham Competition 2003. Parish Shields were presented to Mrs. Doris Gardiner and Councillor W. Tickell (who accepted the Award on behalf of Mr. Raymond Atkinson). Certificates of Merit were awarded to Mrs. Joyce Broughton and Bowburn Junior School. The Clerk delivered another Certificate of Merit to Mr. Graeme Rutter on 18th March 2004, as Mr. Rutter was unable to attend the Awards Ceremony at Bowburn Community Centre. 3 Police Consultation and Fire & Rescue Service Briefing P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Criminal Damage in Cassop, no Criminal Offences reported in Parkhill and 3 Cases of Criminal Damage, 6 Cases of Burglary (Home), 3 Cases of Burglary (Other), 2 Cases of Theft and 1 Case of a Theft of a Car in Bowburn. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. Officer Peter Hewitson from County Durham Fire and Rescue Service also attended the Meeting to give Members information about how the Fire Service and the Police have worked together to deal with the recent spate of arson attacks and hoax calls to the emergency services. Officer Hewitson offered to attend the Monthly Meeting of the Parish Council once every three months to give Members an update on the work of the Service in the Parish area. 4 Quality Parish Status/Charter for Parish Councils (Presentation) Mr. Tom Toward from the Durham County Association of Parish & Town Councils (D.A.P. & T. C.) attended the Monthly Meeting by invitation to give Members a talk about the necessary requirements from Members and Parish Clerks of those authorities that are seeking to achieve Quality Parish Status. Mr. Toward outlined the different means by which Parish Clerks could undertake the A.Q.A. Certificate in Local Administration, the time scales involved with the different methods of study and the other criteria, including Member Training, to be met in order to achieve Quality Parish Status. Mr. Toward also gave Members a detailed insight into the means other than Quality Status whereby Parish Councils could negotiate with the principal local authorities about taking over responsibility for local services and funding in the Parish Area. He also indicated that it would be several months before Parish Councils knew how the review of local government would change the situation in the North East of England. 5 Minutes of the Monthly Meeting held on 18th February 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 18th February 2004 be agreed and signed as a true and accurate record. 6 Matters arising a. The Clerk reported to Members that he had arranged to meet a representative from County Council Service Direct to mark out the locations for the Village Stones. b. The Clerk reported to Members that a Public Notice about the proposed sale of land in front of the Old School, Tursdale had been published in the Northern Echo on March 11th 2004. Objectors to the sale of land should notify the Parish Clerk in writing by March 31st 2004. c. The Clerk reported to Members that a letter of thanks had been received from Mrs. Sheila Dodds, wife of Chief Inspector Dodds from the Durham Constabulary. The letter referred to the bouquet of flowers sent by the Parish Council. 7 Allotments, Garages & Cemetery Allotments No report. Garages No report Cemetery The Clerk informed Members that an invitation had been received from Durham City Council to renew the refuse collection arrangements in place for Bowburn Cemetery. The invitation refers to the financial year ending on March 31st 2005. Resolved that the refuse collection arrangements with Durham City Council for Bowburn Cemetery be renewed for the year ending 31st March 2005 at a cost of £120.00 plus VAT, an increase of 6.8% from £112.40 for the current year. 8 Correspondence received From Details Action Durham County Council County Durham Care Arrangements Received Durham County Council Newsletter about Consultation Event Received Durham Police Authority Home Office Consultation Paper Received Durham City Council Statement of Election Costs (May 2003) Received Durham City Council Concessionary Travel Permits Received Durham City Council Open Day (March 25th 2004) Received DEFRA/DTI Broadband for Rural Communities Received Mineral Valleys Project Newsletter (West Durham) Received County Durham & Cleveland Training Partnership Training Events (April/May 2004)(Chester-le-Street/Middlesbro’/Teesdale) Received Standards Board for England Investigation of Members’ Misconduct Received Mrs. A. Hindshaw Provision of Dog Litter Bins Received 9 Planning Applications Applicant Details Action P.C. Henderson Erection of sprinkler pumphouse & water tank (Bowburn premises) Received Mrs. M. Marsden Change of use of land(Rear of 31, Luke Avenue, Cassop) Received Hedley Park Developments Development of 8 Houses with garages and access road (Builders’ Yard adjacent to Clarence Street, Bowburn) Seek copy of plans & further information Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Feb.-Mid Mar. 04 048533 392.74 “ Mileage/Parking Fees (£1.50) 30 @ 49.9p “ 16.47 “ Stamps 28 @ 28p “ 7.84 “ “ 16 @ 20p “ 3.20 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Telephone Allowance Quarterly Payment “ 37.80 “ Office Allowance Quarterly Payment “ 87.50 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048534 149.24 D. Dowling Allotments Superin’t. Monthly Fee (March) 048535 40.00 (Cheque no. 048500 cancelled and replaced by cheque no. 048536). Accounts (Income) 11TH FEBRUARY – 10TH MARCH 2004 Name Description Details £ p Various Clients Cemetery Headstone Fees 5.00 Moved that these items of income and expenditure be also approved. 11 Date of next meeting Agreed the date of the next meeting be Wednesday the 21st April 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 17th March 2004 at the Bowburn Community Centre. April AGENDA 1.Apologies 2.Police Consultation 3.Minutes of Meeting held on the 21st April 2004 4.Matters arising 5.Bowburn Regeneration 6.Footpaths 7.Sale of Land in front of the Old School, Tursdale 8.Allotments, Garages & Cemetery 9.Correspondence received 10.Planning Applications 11.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary April 2004-May 2004 533.95 “ National Insurance Employers’ Share 18.18 “ Mileage(Parking Fees £1.60) 50 @ 50.5p 26.85 “ Stamps 37 @ 28.0p 10.36 “ Stamps ** @ 21.0p 0.00 “ E-mail Facility (AOL) Part Rental (April) 10.99 D. Dowling Allotment Supt. Monthly Fee (May) 40.00 City of Durham Election Fees 2003 Election 89.05 INCOME (15TH APRIL TO 13TH MAY 2004) Various Tenants Allotment/Garages Annual Rents 2004/05 1,489.00 Date of next meeting, - Wednesday 16th June 2004 at 7.00pm (Cassop Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 21st April 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, Barker, G. Marsden, Raine, J. Robinson, M. Robinson, P. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Higham, R. Higham, M. Marsden, S. Robinson and Shutt 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been no Criminal Offences reported in Cassop, no Criminal Offences reported in Parkhill and 3 Cases of Criminal Damage, 1 Case of Assault, 1 Case of Burglary (Home), 5 Cases of Theft, 1 Case of a Theft of a Car and 1 Case of Theft from a Car in Bowburn. Members of the Parish Council discussed the worsening state of communications with the Police, illustrated by the case wherein a request for Police to attend and deal with an offence at Parkhill was met with the question from Police Control in Durham “Where is Parkhill?” Resolved that the Clerk be instructed to write to Assistant Chief Constable Stoddart to complain about the lack of local area knowledge displayed by some Control Room Response Staff and its effect upon public confidence in the Police. P.C. Cockburn was asked to increase patrols around the Depot Allotment Site in the wake of the recent arson attacks there. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. 3 Minutes of the Monthly Meeting held on 17th March 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 17th March 2004 be agreed and signed as a true and accurate record. 4 Matters arising a.The Clerk reported to Members that Groundwork Trust had requested that a meeting be set up with local children in Parkhill to seek new comments about the design of the proposed BMX Track. b.The Clerk reported to Members that an application for planning consent in respect of the Village Entrance Stone for the northern approach to Cassop had to be submitted to Durham City Council. Amongst other things, the City Council requires a detailed drawing or image of how the Stone would look once it is in place. c.The Clerk reported to Members that a Site Meeting with an officer of Durham City Council had resulted in acceptance of the Bus Shelter being provided in a revised Bus Stop location further along Dallymore Drive in the direction of Henry Avenue, Bowburn. The Clerk further informed Members that he is convening a further Site Meeting of all interested parties (Police, Bus Companies, County Council, Parish Council, City Council etc.) to achieve unanimous agreement about the new Shelter. 5 Parish Council Budget Statement 2004/2005 The Clerk circulated to Members a Budget Statement that itemised the expenditure items for the financial year ending on March 31st 2005. Members of the Finance & Forward Planning Sub-Committee have recommended the Budget Statement to Members of the full Parish Council for approval. The Statement also includes Parish Council Bank and National Savings Balances as at April 1st 2004, details of committed expenditure items still to be completely spent for the year ending March 31st 2004 and estimated income for the year ending March 31st 2005. Councillor Armstrong asked for an explanatory note about the Depot Site Fencing costs to be attached to the Budget Statement, indicating that the fencing replacement costs were being defrayed out of accumulated allotment rental income received by the Parish Council since it acquired the allotments from British Coal in December 1997. Councillor M. Robinson declared a personal interest in the matter under discussion due to her position as Secretary of Bowburn Community Association. Councillor Syer declared a personal interest in the matter under discussion due to his membership of Bowburn Community Association. Councillor George Marsden declared a personal interest in the matter under discussion due to his membership of Cassop Community Centre. Councillor J. Robinson declared a personal interest in the matter under discussion due to his position as an allotment tenant at the Depot Allotment Site. Resolved that the Parish Council approves the Parish Council Budget Statement 2004/2005 as recommended by the Finance & Forward Planning Sub-Committee. 6 Allotments, Garages & Cemetery Allotments The Clerk informed Members that allotment no. 39 on the Depot Site had been recently cleared of abandoned hay deposits, a derelict stabling shed, tarmac deposits and abandoned asbestos sheeting. The clearance had been arranged in response to the concerns of other allotment tenants and Parish Councillors about fire and vandalism risks. It is intended to split the site into two halves in due course with one half of the site available for normal cultivation and the other half left as fallow land. Asbestos deposits have also been removed from allotment no. 37A, before the site is relet. Garages No report Cemetery No report 7 Correspondence received From Details Action Durham County Council New Organisational Structure Document Received Durham County Council Parish Paths Partnership Applications Received Durham County Council Parish Paths Partnership Newsletter Received Durham County Council Public Footpaths Meeting (Thornley) Received Durham County Council West Bowburn Way Leaflets Received Durham City Council Draft Corporate Plan 2004-2007 Received Durham City Council Notice to adopt City Local Plan Received Durham City Council Ethical Standards Training Received Durham City Council Tenants & Residents’ Compact Received Countryside Agency Parish Plans (Good Practice) Received D.A.P. & T. C. County Local Plan Liaison Received County Durham & Cleveland Training Partnership Training Events (June/July 2004)(The Law of Parish & Town Councils) Received County Durham & Cleveland Training Partnership Data Protection Act(What you need to know) Received Winged Fellowship Trust Request for Donation Received County Durham Victim Support Request for Donation Received Greer & Partners Change of Licensee(Hare & Greyhound, Bowburn) Received Mincoffs Solicitors Restaurant Licence Application(3B, Durham Road West, Bowburn) Received Durham Citizens Advice Bureau Bowburn Outreach Service Closure Received County Fire & Rescue Service Integrated Risk Management Plan Received Groundwork Trust Newsletter (March 2004) Received The Home Office Changes to the law regarding prevention of Illegal Working Received 8 Planning Applications Applicant Details Action Mr. & Mrs. T. Gilmore Erection of Conservatory(Rear of 10, Monteigne Drive, Bowburn) Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 9 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid March-Mid April 04 048537 397.83 “ Mileage/Parking Fees (£1.50) 96 @ 49.9p “ 49.41 “ Stamps 31 @ 28p “ 8.68 “ “ 1 @ 21p “ 0.21 “ “ 60 @ 20p “ 12.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Office Stationery Envelopes etc. “ 2.94 “ “ Colour Ink Cartridge “ 15.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048538 149.33 D. Dowling Allotments Superin’t. Monthly Fee (April) 048539 40.00 County Council Design & Printing West Bowburn Way 048540 822.08 City Council Business Rates Cemetery (2004/2005) 048541 168.72 City Council Planning Consent Fee Village Entrance Stone 048542 30.00 Accounts (Income) 11TH MARCH – 14TH APRIL 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 470.00 Countryside Agency Project Preparation Grant Bow St./Burn St. 4,274.20 Moved that these items of income and expenditure be also approved. 10 Date of next meeting Agreed the date of the next meeting be Wednesday the 19th May 2004 at the Bowburn Community Centre, immediately following the Annual General Meeting. I agree these to be a true record of the meeting held Wednesday the 21st April 2004 at the Bowburn Community Centre. A.G.M. AGENDA 1.Apologies 2.Minutes of the AGM held on the 21st May 2003 3.Appointment of Chairman 4.Appointment of Vice-Chairman 5.Appointment of Delegates to D.A.P. & T.C. 6.Financial Statement 7.Dates for future meetings Minutes of the Annual General Meeting of Cassop Cum Quarrington Parish Council held Wednesday 21st May 2003 at Bowburn Community Centre. Present: Councillors Armstrong, Barker, M. Higham, R. Higham, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, P. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1.Apologies None 2.Minutes The Minutes from the Annual General Meeting held 15th May 2002 were agreed and signed as a true record. 3.Appointment of Chairman Councillor Armstrong proposed Councillor M. Robinson as Chairman. The motion was seconded by Councillor P.Robinson. No further nominations were received and Councillor M. Robinson was duly elected as Chairman. 4.Appointment of Vice Chairman Councillor G. Marsden proposed Councillor W. Tickell as Vice Chairman. Councillor P. Robinson seconded the motion. No further nominations were received and Councillor W.Tickell was duly elected as Vice Chairman. 5.Appointment of Delegates to D A P & T C It was proposed by Councillor H. Armstrong and seconded by Councillor S. Robinson that Councillors M. Robinson and W. Tickell be Delegates to the County Association. Councillor Tickell proposed and Councillor M. Robinson seconded a motion that Councillors S. Raine and S. Robinson be also nominated as Delegates. It was agreed that all four Members would be available as Delegates to the County Association and the Durham District Association of Parish Councils. 6.Financial Statement Copies of the financial statement were circulated and accepted. 7.Dates for future meetings Resolved that Meetings will continue on the third Wednesday in each month excepting August, when there would be no Meeting. Two Monthly Meetings will be held at Cassop. I agree these to be a true record of the Meeting held on Wednesday 21st May 2003. May AGENDA 1.Apologies 2.Police Consultation 3.Minutes of Meeting held on the 19th May 2004 4.Matters arising 5.Bowburn Regeneration (Guest Speaker: Mr. Brian Spears) 6.Allotments, Garages & Cemetery 7.Correspondence received 8.Planning Applications 9.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary May 2004 -June 2004 533.95 “ National Insurance Employers’ Share 18.18 “ Mileage(Parking Fees £1.60) 72 @ 50.5p 37.96 “ Stamps 51 @ 28.0p 14.28 “ Stamps 9 @ 21.0p 1.89 “ E-mail Facility (AOL) Part Rental (May) 10.99 D. Dowling Allotment Supt. Monthly Fee (June) 40.00 “ Telephone Allowance Quarterly Payment 37.80 “ Office Allowance Quarterly Payment 87.50 INCOME (14TH MAY TO 9TH JUNE 2004) Various Tenants Allotment/Garages Annual Rents 2004/05 120.00 Various Clients Burial Fee/Wayleave - 68.35 Date of next meeting, - Wednesday 21st July 2004 at 7.00pm (Cassop Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 19th May 2004 in Bowburn Community Centre, immediately following the Annual General Meeting. Present: Councillors Armstrong, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Higham, R. Higham and Shutt. 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 2 Cases of Criminal Damage in Cassop, no Criminal Offences reported in Parkhill and 4 Cases of Criminal Damage, 1 Case of Assault, 3 Cases of Burglary (Home), 4 Cases of Theft, 1 Case of a Theft of a Car and 2 Cases of Theft from a Car in Bowburn. Inspector West also attended the Meeting in order to answer Members’ questions. The Clerk read out to Members a letter received from Inspector Blakey at Aykley Heads. The letter gave an explanation about a previous request for Police to attend and deal with an offence at Parkhill. The request for assistance had been met with the question from Police Control in Durham “Where is Parkhill?” Inspector West gave Members further details about how the new Call Response System works and how it would develop in the future. Members thanked Inspector West and P.C. Cockburn for their attendances at the Meeting. 3 Minutes of the Monthly Meeting held on 21st April 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 21st April 2004 be agreed and signed as a true and accurate record. 4 Matters arising a.The Clerk reported to Members that a Draft Licence Agreement had been received from the City Council concerning the location of the Village Entrance Stone on the grassed land in front of the bungalows at Dene View, Cassop. In addition, photographs and general dimensions for a Specimen Village Stone had also been submitted to the City Council. b.The Clerk reported to Members that Durham City Council has notified the Parish Council about the final cost for installation of the new Roadside Seats in front of Bowburn Community Centre. The installation costs of £300 (excluding VAT) and the purchase costs for the two seats will be recovered from the Motor Insurance Policy of the driver who had demolished the old seats in a road traffic accident last year. c.Councillor Syer informed Members that he had received e-mail correspondence from County Councillor Dennis Morgan about the possibility of accepting sponsorship for the placement of some flower tubs near the Prince Bishops Guest House. The Clerk was instructed to pursue the matter to see if the City Council or the Parish Council could place flower tubs at the desired spot. d.The Clerk raised the matter of possible sponsorship of the Beautiful Durham Competition for 2005. Members were asked whether they wished to offer a cash sum in sponsorship of the Competition as well as preparing the Inscribed Parish Shields and Certificates of Merit for Local Parish Winners. Resolved that the Parish Council agrees to sponsor the Beautiful Durham Competition for 2005. e.The Clerk reported that he had received a letter of thanks from Mrs. Anne Chalder at Bowburn Library in respect of the Parish Council’s donation towards the Library’s Easter Card Competition 2004. The letter also thanked Parish Councillors Stanley Robinson and William Temporal who judged the entries in this year’s Easter Card Competition. 5 Bowburn Regeneration Members discussed the latest developments concerning the Bowburn Regeneration Proposals. The Clerk gave Members details of the response that he had received from the Chief Executive of Durham City Council to the Parish Council’s letter about Bowburn Regeneration. The Parish Council had expressed its concerns to Durham City Council about the lack of direct notification about Bowburn Regeneration, despite the promises on general consultation set out in the Proposed Charter for Parish Councils. The Chief Executive of Durham City Council indicated that a number of Parish Councils had not yet given a response to the proposals set out in the Charter, so that it was premature to rely upon implementation of the Charter at this stage. Councillor Syer arranged with the Clerk that copies of his progress report on Regeneration Proposals would be sent to all Members individually by surface post or e-mail in order that they could update themselves before the next Monthly Meeting Resolved that the Chief Executive of Durham City Council be invited to the next Monthly Meeting of the Parish Council on 16th June 2004 at Cassop Community Centre. 6 Footpaths Members of the Parish Council discussed the recommendations of its Lighting and Footpaths Sub-Committee about tidying up and clearance work required on local footpaths as well as a proposed new Footpath no. 39. Resolved that the Chairman and the Clerk liaise on the preparation of a Parish Paths Grant Application for 2004 in order to secure finance from the County Council for the measures discussed by Members and it was also Resolved that the Parish Council accepts the recommendations contained in the reports of its Lighting and Footpaths Sub-Committee. 7 Sale of Land at Tursdale Allotments The Clerk informed Members that a valuation of £20,000 had been received from the District Valuer in respect of the strip of land in front of the Old School, Tursdale. It was resolved that the request of the prospective purchaser of the strip of land that the Parish Council bear its own legal costs and charges in connection with the sale be refused. Members felt that the Parish Council’s Internal Auditor and External Auditor would criticise any sale arrangements that fell short of the “Best Price” that could be obtained as required under Section 123 of the Local Government Act 1972. The Clerk informed Members that he had sought further advice from the District Valuer concerning any effect on the valuation price that would occur if the purchaser could buy the strip of land in front of the Old School House and the Old School at Tursdale. Mr. Gibson, the District Valuer involved with this matter, sought specialist advice from other colleagues in the Valuation Office. He has subsequently informed the Clerk that if the purchaser can supply documentary evidence that he has previously secured right of access across the land at the time of purchase of the Old School & the Old School House, then the stated valuation price of £20,000 would not change. 8 Allotments, Garages & Cemetery Allotments The Clerk informed Members that reminders had been issued to those allotment and garage tenants who had not paid their annual rent demands by April 30th 2004. The Clerk also informed Members that arrangements had been made with Durham City Council to clear away the burnt out garage debris left on allotment no. 29B at the Depot Site. Councillor Syer suggested that the Parish Council should offer that particular tenant a one-off cash payment by way of apology due to the fact that necessary fencing repairs on his allotment plot had taken several weeks to be done. The delay in doing repairs to the fence (which was also damaged by fire) has been due to circumstances outside of the Parish Council’s control. Resolved that the sum of £20.00 be offered to the relevant tenant as a gesture of apology. Garages No report Cemetery No report 9 Correspondence received From Details Action Durham County Council A688 Wheatley Hill to Bowburn Link Classified Roads Order 2003 Received Durham County Council Relocation of gate on pathway adjacent to Durham Road Allotments, Bowburn Received Durham County Council Extra Care Housing Developments Received Durham County Council Local Agenda 21 Newsletter Received Durham City Council Notice to adopt City of Durham Local Plan Received Durham City Council Ethical Governance Audit Received Durham City Council Housing Stock Options Appraisal Received Sedgefield Town Council DAPTC Steering Group Newsletter Received D.A.P. & T. C. Car Allowances Update Received D.A.P. & T. C. Minutes of Executive Committee Meeting (March 2004) Received D.A.P. & T. C. Department for Transport(Village Speed Limits) Received D.A.P. & T. C. Section 137 Expenditure (Cost Limits) Received County Durham & Cleveland Training Partnership Introduction to the Law of Parish & Town Councils (Training Session) Received 10 Planning Applications Applicant Details Action Mr. Rutherford Erection of Conservatory to rear of191, Park Avenue, Coxhoe Received Johnson Brothers Outline Application for erection of agricultural workers’ dwellings atQuarrington Farm, Old Quarrington Letter to be sent expressing Members’ concerns K. Mather Erection of 2 stables and tack room block(Land north of Front St. North, Cassop) Received Councillor Syer reserved his position concerning the planning application from Messrs. Johnson Brothers and he took no part in any discussion by Members of the Parish Council on this application. Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 11 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid April-Mid May 04 048543 400.86 “ Mileage/Parking Fees (£1.60) 50 @ 50.5p “ 26.85 “ Stamps 37 @ 28p “ 10.36 “ “ ** @ 21p “ 0.00 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048544 151.27 D. Dowling Allotments Superin’t. Monthly Fee (May) 048545 40.00 Mr. A. Bird Rent Refund Tursdale Allotments 048546 30.00 City Council Election Expenses May 2003 048547 89.05 City Council Planning Fee Bow Street/Burn Street 048548 110.00 Allianz Cornhill Insurance Premiums Year to 31st May 2005 048549 485.99 Durham Dist. Assoc. of Parish Councils Annual Subscription 2004 Calendar Year 048550 20.00 J. Allison Ex-gratia Payment Delay in fencing repairs 048551 20.00 Accounts (Income) 15TH APRIL – 13TH MAY 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 1,489.00 Moved that these items of income and expenditure be also approved. 12 Date of next meeting Agreed the date of the next meeting be Wednesday the 16th June 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 19th May 2004 at the Bowburn Community Centre. June AGENDA 1.Apologies 2.Police Consultation 3.Minutes of Meeting held on the 16th June 2004 4.Matters arising 5.Bowburn Regeneration 6.Sale of Land at Tursdale 7.Allotments, Garages & Cemetery 8.Correspondence received 9.Planning Applications 10.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary June 2004 -July 2004 533.95 “ “ July 2004-August 2004 533.95 “ National Insurance Employers’ Share (2) 36.36 “ Mileage(Parking Fees £3.20) 87 @ 50.5p 47.13 “ Stamps 31 @ 28.0p 8.68 “ Stamps 2 @ 21.0p 0.42 “ E-mail Facility (AOL) Part Rental (June/July) 21.98 “ Office Stationery Black Ink Cartridge 19.99 “ “ A3 Envelopes 1.50 INCOME (10TH JUNE TO 13TH JULY 2004) Various Tenants Allotment/Garages Annual Rents 2004/05 140.00 Various Clients Cemetery Grave Spaces etc. 134.00 Date of next meeting, - Wednesday 15th September 2004 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 16th June 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, M. Higham, R. Higham, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Marsden, P. Robinson and Shutt. 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Burglary (Other) and 2 Cases of Theft in Cassop, 1 Case of Criminal Damage and 2 Cases of Burglary (Other) in Parkhill and 5 Cases of Criminal Damage, 5 Cases of Burglary (Other), 1 Case of Theft, 1 Case of a Theft of a Car and 1 Case of Theft from a Car in Bowburn. Members referred to the positive and encouraging role being taken by the new Police Community Support Officers in Bowburn. Members thanked P.C. Cockburn for his attendance, whereupon he left the Meeting. 3 Minutes of the Monthly Meeting held on 16th May 2004 Councillor Syer asked that, after Item 10 (Planning Applications) in the Minutes of the Monthly Meeting held on 16th May 2004, a note should be inserted, as he had requested at the Meeting, indicating that he reserved his position on the planning application from Messrs. Johnson Brothers concerning the proposed erection of agricultural dwellings at Quarrington Farm. Councillor Syer took no part in any discussion by Members on this planning application. Resolved that the Minutes of the Meeting of the Parish Council held on 16th May 2004 be amended accordingly. 4 Matters arising a.The Clerk reported to Members that the approved amendments to the Annual Accounts for the year ended 31st March 2004 discussed by Members of the Parish Council at the Parish Council’s Annual General Meeting on 19th May 2004 had been implemented. Resolved that the action be noted. b.The Clerk reported to Members that a Site Meeting concerning the proposed new Bus Shelter had taken place today at Dallymore Drive, Bowburn. Representatives from the County Council, Parish Council, the Police Authority and the Bus Company had been present. All parties present were in agreement that the Shelter could be erected at the revised location, providing that concerns about overhanging branches of the nearby tree were resolved. The approved location did not obstruct the entrance gate of the nearby field. c.The Clerk informed Members that a site visit had also taken place at the Prince Bishop Guest House, Bowburn with the proprietor, Mr. Richardson, about the siting of the flower tubs that he wished to sponsor. The Clerk is seeking the appropriate permission from the Highway Authority about the siting of the tubs. d.The Clerk informed Members that the Village Entrance Stones had nearly all been quarried and County Council approved metal Village Name Plates have been attached to five of the Stones. The Parish Council is still awaiting the receipt of the required planning consent from Durham City Council about the location of the Village Entrance Stone at the northern approach to Cassop. 5 Bowburn Regeneration Members welcomed Mr. Brian Spears, the Chief Executive of Durham City Council, who had attended the Monthly Meeting at Members’ invitation to give a talk about the City Council’s role in the Bowburn Regeneration proposals. Mr. Spears circulated to Members and the Parish Clerk a City Council Report called “Let’s Change Bowburn”. The Report gave details of local community consultation events carried out in recent months by the City Council’s SRB6 Community Team. Mr. Spears spoke to Members at length about the timescale of recent events and the receipt by the City Council of Government Funding to finance Regeneration Proposals for the Village. Mr. Spears informed Members about the City Council’s Partners in the Villages Regeneration Plan i.e. Messrs. Keepmoat Partnerships and Hassel Lloyd Partnerships. The SRB6 Community Team working with local residents and elected representatives had established the Bowburn and Parkhill Community Partnership. Members expressed their concerns about the City Council’s lack of direct consultation with the Parish Council about the Regeneration Proposals, despite the promises and assurances contained in the Proposed Charter for Parish Councils published last year by the City Council. Mr. Spears assured Members that there had been no deliberate attempt by City Council Officers to leave Members of the Parish Council out of the consultation process and he promised that, in future, the Parish Council would be fully informed about the progress of Regeneration Proposals. Mr. Spears answered questions about the Regeneration Proposals from various Members of the Parish Council. The Chairman thanked Mr. Spears for his attendance at the Monthly Meeting, whereupon he left the Meeting. 6 Allotments, Garages & Cemetery Allotments The Clerk informed Members that, apparently, some informal approaches had been made to the fencing contractor on the Depot Site by allotment tenants seeking the provision of wider gates on their plots as part of the Fencing Replacement Programme on the Site. The Clerk stated that no written or telephone requests had been made to him about provision of wider gates and Councillor S. Robinson also stated that he had not been approached on the matter either. Nonetheless it was Resolved that, if tenants made a proper request to the Parish Clerk about provision of wider gates and work on the relevant gates had not already been completed by the contractor, then such requests would be favourably considered. Garages No report Cemetery No report 7 Correspondence received From Details Action Durham County Council “Every Child Matters” & the Children Bill Received Durham County Council Local Government Reorganisation Received Durham Police Authority Police Community Consultative Group (June 2004 Meeting) Received Durham Police Authority Streetsafe Initiative Received Durham City Council Mayor’s “At Home” (21st July 2004) Received Durham City Council Proposed Residents’ Association in Bowburn Received Boundary Committee for England Local Government Reorganisation Proposals Received D.A.P. & T. C. New Arrangements for County Secretariat Received N.A.L.C. Measures to tackle Illegal Working Received D.E.F.R.A. Countryside and Rights of Way Act 2000(Recent House of Lords Judgement) Received County Durham & Cleveland Training Partnership Partnership Funding & Obtaining Grants Received County Durham & Cleveland Training Partnership Data Protection Workshop Received Durham City Centre Youth Project Annual General Meeting (June 2004) Received Mineral Valleys Project Annual Project Forum (July 2004) Received 8 Planning Applications Applicant Details Action Mr. H. Alderson Erection of Detached Garage6, Newton Villas, Coxhoe Received Mr. & Mrs. S. Hall Erection of single storey extension(Rear of 27, Monteigne Drive, Bowburn) Received Whitbread Hotel Company Erection & display of various internally illuminated fascia, totem and directional signs (Road Chef Lodge, Bowburn) Received Cassop-cum-Quarrington Parish Council Change of use of former allotment gardens to landscaped recreation area Received Cassop-cum-Quarrington Parish Council Erection of Village Entrance Feature(Dene View, Cassop) Received Mr. S. Williamson Erection of concrete sectional garage23, Lynn Crescent, Cassop Letter to City Council about possible footpath obstruction. Guardian Care Homes Erection of Children’s Nursery(Durham Road, Bowburn) Seek further information Mr. M. Smith Erection of conservatoryRear of the Paddocks16, Heugh Hall Row, Old Quarrington Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 9 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid May-Mid June 04 048554 400.86 “ Mileage/Parking Fees (£1.60) 72 @ 50.5p “ 37.96 “ Stamps 51 @ 28p “ 14.28 “ “ 9 @ 21p “ 1.89 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Office Allowance Quarterly Payment “ 87.50 “ Telephone Allowance Quarterly Payment “ 37.80 “ Petrol Costs Grass Strimmer “ 10.00 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048555 151.27 D. Dowling Allotments Superin’t. Monthly Fee (June) 048556 40.00 Newsquest (NE) Communigate Network Entry in 2000 Sites Supplement 048552 20.00 “ “ VAT on above payment 048553 3.50 City Council Removal of Garages Back Burn Street 048557 (part) 998.75 City Council Removal of allotment debris Depot Site Allotments 048557 (part) 470.00 City Council Trade Refuse Charges Cemetery 048557 (part) 141.00 Craig Prince Hire of Strimmer Bow Street/Burn Street 048558 150.00 D. Goulsbra Cost of Fencing Partition Fencing (Depot Site) 048559 22.00 Durham Dist. Assoc. of Parish Councils Annual Subscription 2004 Calendar Year 048560 20.00* * This cheque replaces cheque no. 048550 which has been accidentally destroyed. Accounts (Income) 14TH MAY – 9TH JUNE 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 120.00 Various Clients Burial Fee/Wayleave - 68.35 Moved that these items of income and expenditure be also approved. 10 Date of next meeting Agreed the date of the next meeting be Wednesday the 21st July 2004 at the Cassop Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 16th June 2004 at the Bowburn Community Centre. July AGENDA 1.Apologies 2.Police Consultation (Chief Insp. Dodds invited to attend) 3.Minutes of Meeting held on the 21st July 2004 4.Points to note 5.Audit of Accounts 2003/04 6.Sale of Land at Tursdale 7.Allotments, Garages & Cemetery 8.Correspondence received 9.Planning Applications 10.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Aug. 2004 – Sept. 2004 548.65 “ National Pay Award Arrears from 1st April 67.13 “ National Insurance Employers’ Share 28.93 “ Mileage(Parking Fees £1.60) 50 @ 50.5p 26.85 “ Stamps 57 @ 28.0p 15.96 “ Stamps 3 @ 21.0p 0.63 “ E-mail Facility (AOL) Part Rental (August) 10.99 “ Telephone Allowance Quarterly Payment 37.80 “ Office Allowance Quarterly Payment 87.50 Douglas Dowling Retainer Fee September 2004 40.00 INCOME (14TH JULY TO 8TH SEPTEMBER 2004) Various Tenants Garages/Allotments Annual Rents (New) 40.00 Date of next meeting, - Wednesday 20th October 2004 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 21st July 2004 in Cassop Community Centre at 7 p.m. Present: Councillors M. Higham, G. Marsden, M. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Shutt, Syer and Tickell (Councillor M. Robinson in the chair). 1. Apologies Councillors R. Higham and Temporal. 2. Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been no Reported Offences in Cassop, 1 Case of Burglary (Home) and 1 Case of Theft in Parkhill and 7 Cases of Criminal Damage, 1 Case of Burglary (Home), 4 Cases of Burglary (Other), 5 Cases of Theft and 1 Case of a Theft of a Car in Bowburn. Resolved that Chief Inspector Dodds be invited to the September 2004 Meeting of the Parish Council to give Members a talk on the new “Streetsafe” Initiative. Members thanked P.C. Cockburn for his attendance, whereupon he left the Meeting. 3. Minutes of the Monthly Meetings held on 19th May 2004 and 16th June 2004 The Clerk informed Members that the Minutes of the Meeting of the Parish Council held on 19th May 2004 had been amended in accordance with Councillor Syer’s request. Accordingly, it was resolved that the Minutes of the Meetings of the Parish Council held on 19th May 2004 and 16th June 2004 be agreed and signed as a true and accurate record. 4. Matters arising a.The Clerk reported to Members that the official date for public inspection of the Annual Accounts of the Parish Council for the year ended 31st March 2004 had been set for the four week period commencing 9th August 2004. Resolved that the information be noted. b.The Clerk reported to Members that a price quotation has been recommended by Durham City Council in respect of the construction of the proposed new Bus Shelter at Dallymore Drive, Bowburn. The recommended quotation from Messrs. Commutaports Ltd. of Glasgow for supply and installation of a 3 Bay Enclosed Flat Roof Shelter with two openings is for the sum of £2,138.00 plus VAT. Resolved that the recommended price quotation for the Bus Shelter from Messrs. Commutaports Ltd. be accepted. c.The Clerk informed Members that he had been notified by the County Council’s Street Lighting Section that the new Street Lighting Column at Holmfield Villas, Coxhoe had been installed in error on a piece of land in private ownership. The Clerk was instructed to find out from the owners of the land in question, Messrs. D. & J. Franks (Builders) of Gilesgate, what financial terms they would require in order to allow the Lighting Column to remain on the site. d.The Clerk informed Members that he had commenced discussions about a possible inter-authority arrangement concerning Grasscutting in some Parish Areas. Resolved that the Parish Council approaches the County Council once again to explore the possibility of a joint arrangement between the Parish Council and the County Council concerning the employment of a Lengthsman for the Parish Area. e.The Clerk introduced Mrs. Fiona Neasham, the newly appointed Local Strategic Partnership Co-ordinator, to Members of the Parish Council. Mrs. Neasham is employed by the Durham City Council for Voluntary Services. Mrs. Neasham spoke to Members of the Parish Council about the role of the Local Strategic Partnership within the community and the areas of activity with which it will involve itself. LSP is an enabling force, which seeks to engage local organisations, community groups and individuals in dialogue about their need for improvements in cultural development, public protection and the local economy etc. Mrs. Neasham indicated that a Community Plan is expected to be finalised by September 2004. Members thanked Mrs. Neasham for attending the Meeting and informing them about the Local Strategic Partnership. 5.Bowburn Regeneration Councillor Syer gave Members an update on this continuing matter. 6.Sales of Land The Clerk informed Members that the occupiers of the Old School House, Tursdale, wished to purchase the strip of land in front of the Old School House as well as the strip of land adjacent to the Old School House. Resolved that Members of the Parish Council arrange a site visit to Tursdale on Wednesday, 4th August 2004 to view the areas of land being sought by the occupiers of the Old School House. The Clerk informed Members that he had received no further information about the potential sale of the small strip of land at Steavenson Street, Bowburn connected to the proposed housing development there. 7. Allotments, Garages & Cemetery Allotments The Clerk informed Members that he had approached the Government Office (North East)(G.O.N.E.) once again asking them to reconsider their refusal to give consent to the sale of allotment land to the occupier of 61, Ramsey Street, Tursdale. The Clerk informed Members that there was no longer a Waiting List for Allotments at Tursdale. The sole person on the previous Waiting List has been allocated an allotment given up by a former tenant due to health problems. The removal of the Waiting List may provide sufficient grounds for G.O.N.E. to reconsider their earlier decision. The Clerk was instructed to contact Durham City Council concerning complaints from some tenants on the Depot Allotment Site that old fencing debris and used cement bags had been left on site by the contractor after the second phase of the fencing work had been completed. Garages The Clerk informed Members that the tenant of Garage no. 5 on the Depot Site had been served with one calendar month’s Notice to Quit due to non-payment of rent. Cemetery No report 8.Correspondence received From Details Action Durham County Council County Durham Waste Local Plan Inquiry(Inspector’s Report) Received Durham County Council Extra Care Newsletter No. 8 Received Durham County Council County Durham Access Directory Received Durham City Council Leisure Services Best Value Review Received Durham City Council State of the City Debate (July 2004) Received D.A.P. & T. C. A.G.M. 2004 Details Received D.A.P. & T. C. Minutes of Executive Committee Meeting Received D.A.P. & T. C. Details of County Secretary’s Relocation Received D.A.P. & T. C. Disability Discrimination Act 1995 Received N.A.L.C. Annual Conference October 2004 Received Countryside Agency Funding Fayre Received Evans & Co. Hare & Greyhound Inn, Bowburn Received East Durham Groundwork Trust Newsletter No. 5 Received County Durham & DarlingtonFire & Rescue Authority Community Plan 2004/2005 Received The Clerk was instructed to write to the County Footpaths Officer about the closure of Bridleway no. 35 at Quarrington Hill. Members wished to know about the County Council’s intentions concerning the closure and whether there were arrangements for a temporary diversion. 9.Planning Applications Applicant Details Action Chris O’ Reilly Felling of tree T3 within the Crowtrees Bowburn Tree Preservation Order Application withdrawn A. Powell Erection of extension to side of8, Leyland Close, Bowburn Received Wellsprings Properties External Alterations and Change of Use(Former Doctor’s Surgery atRomaine Square, Bowburn) Send Letter showing Members’ Support S. Spencer Erection of Conservatory(Rear of 39, Millford Way, Bowburn) Received Farmway Limited Demolition of Existing Petrol Filling Station & Dwelling and Erection ofReplacement Filling Station & Building for supply/sale of Agricultural Requisites(Bowburn Filling Station) Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10.Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid June-Mid July 04 048561 400.86 “ Mileage/Parking Fees (£3.20) 87 @ 50.5p “ 47.13 “ Stamps 31 @ 28p “ 8.68 “ “ 2 @ 21p “ 0.42 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 “ Petrol Costs Grass Strimmer “ 5.00 “ Office Stationery Black Ink Cartridge “ 19.99 “ “ A3 Envelopes “ 1.50 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048562 151.27 P.Thorpe Salary (paid net of Income Tax & N.I.) Mid July-Mid August 04 048563 400.86 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 10.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048564 151.27 D. Dowling Allotments Superin’t. Monthly Fee (July) 048565 40.00 D. Dowling Allotments Superin’t. Monthly Fee (August) 048566 40.00 City Council Inst. of Roadside Seats Durham Road, Bowburn 048567 352.50 Accounts (Income) 10TH JUNE – 13TH JULY 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 140.00 Various Clients Burial Fees Cemetery 134.00 Moved that these items of income and expenditure be also approved. 11.Date of next meeting Agreed the date of the next meeting be Wednesday the 15th September 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 21st July 2004 at the Cassop Community Centre. September AGENDA 1.Apologies 2.Police Consultation 3.Minutes of Meeting held on the 15th September 2004 4.Points to note 5.Bow Street/Burn Street Project 6.Bowburn Regeneration 7.Section 137 Donations 8.Allotments, Garages & Cemetery 9.Correspondence received 10.Planning Applications 11.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Sept. 2004 – Oct. 2004 548.65 “ National Insurance Employers’ Share 20.22 “ Mileage(Parking Fees £1.60) 40 @ 50.5p 21.80 “ Stamps 36 @ 28.0p 10.08 “ Stamps 4 @ 21.0p 0.84 “ E-mail Facility (AOL) Part Rental (Sept.) 14.99 Valuation Agency Valuation Fees Tursdale/Bowburn 611.01 County Council Street Lighting Parkhill (2 Columns) 2,048.43 Douglas Dowling Retainer Fee October 2004 40.00 INCOME (9TH SEPTEMBER TO 13TH OCTOBER 2004) Tesco Motor Ins. Insurance Claim Roadside Seats 1,497.12 Date of next meeting, - Wednesday 17th November 2004 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 15th September 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, Raine, M. Robinson, S. Robinson, Shutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillors M. Higham, R. Higham, J. Robinson and M. Marsden. 2 Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Criminal Damage and 1 Case of Burglary (Other) in Cassop, 5 Cases of Criminal Damage and 2 Cases of Theft in Parkhill and 6 Cases of Criminal Damage, 2 Cases of Burglary (Home), 1 Case of Assault and 2 Cases of Theft in Bowburn. Inspector Dodds also attended the Monthly Meeting to give Members a presentation on the new “Streetsafe” Crime Prevention Initiative and show a video about the initiative. A discussion about matters related to the Streetsafe Initiative between Inspector Dodds, P.C. Cockburn and Members of the Parish Council followed after the showing of the video. Members thanked Inspector Dodds and P.C. Cockburn for their attendance, whereupon they left the Meeting. 3 Minutes of the Monthly Meeting held on 21st July 2004 Resolved that the Minutes of the Meetings of the Parish Council held on 21st July 2004 be agreed and signed as a true and accurate record. 4 Points to note a.The Clerk reported to Members that he had received a telephone call from Messrs. D. & J. Franks of Gilesgate concerning the piece of land at Parkhill where a new Street Lighting Column has been erected. The caller indicated that the Company wished to receive a one-off cash payment from the Parish Council, instead of an annual Wayleave payment, as an acknowledgement for siting the Lighting Column on the Company’s land. Some Members informed the Monthly Meeting that local residents in Parkhill had undertaken a Search of Title Deeds at the Local Land Registry and, apparently, there was no trace of a Title Deed in the name of Messrs. D. & J. Franks concerning the piece of land in question. Resolved that the Clerk be instructed to write to Messrs. D. & J. Franks to seek clarification about the Title Deed. b.The Clerk reported to Members that he had received correspondence from Durham County Council concerning the anticipated joint costs of employing a Community Highways Worker. The total estimated annual cost for one employee currently runs at approx. £25,000. The total cost is reduced by deducting standard annual maintenance charges spent on roads in the Parish and dividing the remaining cost equally between the County Council and the participating Parish Council. The County Council is examining the viability of sharing a Community Highways Worker between the County Council and one, two or even 10 participating Parish Councils. Resolved that the information be noted. c.The Clerk informed Members that he had been notified by NALC & the Society of Local Council Clerks that agreement had been reached with the National Joint Council for Local Government Services (NJC) on a two-stage pay award for Parish Council Clerks. The first stage award was backdated to 1st April 2004 and the second stage award was due to be implemented on 1st April 2005. The Clerk left the Meeting Room whilst Members discussed the information received. Resolved that the Parish Clerk’s Pay Award be implemented from the dates shown above. d.The Clerk informed Members that he had received a letter of reply from Durham County Council responding to Members’ concerns about the recent closure of Bridleway no. 35 at Quarrington Hill. The Clerk passed a copy of the e-mail letter from the County Council to Councillor Armstrong for his information. 5 Audit of Accounts 2003/2004 1)Annual Return The Clerk reported to Members that he had sent the Certified Annual Return for the Parish Council in respect of the year ended 31st March 2004 to the External Auditors, Messrs. HLB AV Audit p.l.c. of Southampton. The Clerk mentioned that the Return gave a Certified Statement of Assurances that, amongst other things, Members of the Parish Council were satisfied that appropriate internal controls governing the Council’s Financial Systems were in place and that expenditure incurred by the Parish Council was legal and within approved budgets. 2)Report of Internal Auditor The Clerk reported that the Internal Auditor had made comments about various points of procedure whilst examining the accounts and financial records of the Parish Council for the year ended 31st March 2004. He recommended that the Clerk should present an Annual Budget Report for each forthcoming financial year to Members of the Parish Council at the same Monthly Meeting where they considered the amount of the Annual Precept to be levied upon Durham City Council. The Internal Auditor also mentioned that, for certain legal reasons, the term “matters arising” should no longer be used as a Monthly Agenda Item. It should be replaced by another term such as “Points to note”. All of the recommendations made by the Internal Auditor will be implemented as soon as possible. Resolved that the Report and Recommendations of the Internal Auditor be accepted and the action of the Clerk in submitting the Annual Return for 2003/2004 be approved. 6 Sales of Land The Clerk informed Members that, for the time being, the occupiers of the Old School House, Tursdale, have decided that they do not wish to purchase the strips of land in front of and at the side of the Old School House. They are continuing to purchase the strip of grassed land in front of the Old School. The Clerk notified Members that he had made arrangements to advertise the sale of this piece of open space land in accordance with the recommendation of the Parish Council’s legal representative. Any objectors to the proposed sale were asked to notify the Clerk of their objections in writing on or before September 15th 2004. The Parish Clerk has received no objections to the proposed sale. Resolved that the information be noted and that the sale of the strip of grassed land in front of the Old School, Tursdale should proceed as soon as possible. The Clerk also notified Members that the District Valuer’s Report on the sale of the strip of Parish Council owned land at Steavenson Street, Bowburn recommended that the sale value of the land should be in the sum of £2,900. Resolved that the District Valuer’s Report on the sale of land at Steavenson Street, Bowburn be accepted and the Parish Council’s legal representative is notified accordingly. The Parish Council agrees to sell that parcel of land at the foot of Steavenson Street, Bowburn that is mentioned on the District Valuer’s Report to Hedley Park Developments. 7 Allotments, Garages & Cemetery Allotments The Chairman instructed the Clerk to make arrangements to have the grass on the footpath, which runs through the Depot Allotment Site, strimmed as it is becoming overgrown. Garages No report Cemetery No report 8 Correspondence received From Details Action Durham County Council County Durham Structure Plan Review Received Durham County Council Comprehensive Performance Assessment Received Durham County Council Development of a Charter withDurham County Council Received Durham County Council Highways Member Area Panel Received Durham County Council County Durham Waste Local PlanProposed Modifications Received Durham Police Authority Community Consultative Group Meeting Received Durham Police Authority Annual Policing Plan 2004/05 Received Durham City Council Standards Committee Training Session Received Durham City Council Corporate Performance Plan 2004/07 Received Durham City Council 12 Villages Community Network Annual General Meeting (Oct. 2004) Received D.A.P. & T. C. Statutory Dismissal, Disciplinary and Grievance Procedures (NALC Update) Received Office of the Deputy Prime Minister Consultation Paper on a Review of theRestrictions on the Political Activities of Local Government Employees Received N.A.L.C./Society of Local Council Clerks Notification of Parish Clerks’ National Pay Awards (April 2004 & April 2005) Received Society of Local Council Clerks Regional One Day Conference25th October 2004 (Peterlee) Received Countryside Agency Vital Villages Newsletter Issue 9 Received Clark Willis Application for Licence TransferVictoria Inn, Cassop Received County Durham & Darlington Priority Services NHS Trust Temporary Relocation of PsychiatricIntensive Care Services Received 9 Planning Applications Applicant Details Action Mr. Bell Erection of single storey extension to side of and detached double garage at rear of 1, Quality Row, Cassop Received Mr. Lockey Erection of single storey extension at7, Bede Terrace, Bowburn Received Mr. J. Lovett Demolition of existing building and erection of 3 detached dwellings at Clarence Villa Garage, Coxhoe Received Haslam Homes Erection of sales cabin and temporarynon-illuminated signs atLawson Road, Bowburn Received Mr. A. Wright Erection of single storey extension at 21, Bede Terrace, Bowburn Received L. Dowson Erection of Conservatory at4, Monteigne Drive, Bowburn Received M. Hammond Erection of agricultural building onLand adjacent to Heather Inn, Cassop Local Member investigating K. Moore Outline Consent to erect single dwelling Land adjacent to The Grange, Tursdale Received Mr. & Mrs. Horner Erection of single storey extension &Conservatory at 29, Surtees Avenue, Bowburn Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 10 Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Aug.-Mid Sept 04(inc. arrears of April 2004 pay award) 048572 455.45 “ Mileage/Parking Fees (£1.60) 50 @ 50.5p “ 26.85 “ Stamps 57 @ 28p “ 15.96 “ “ 3 @ 21p “ 0.63 “ E-m@il Facility (Aol)(Broadband Silver) Monthly Fee (Part)(August 2004) “ 14.99 “ Office Allowance Quarterly Payment “ 87.50 “ Telephone Allowance Quarterly Payment “ 37.80 “ Office Stationery Photocopy Charges “ 0.60 “ Purchase of spare key Cemetery Store “ 2.20 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048573 189.26 D. Dowling Allotments Superin’t. Monthly Fee (Sept.) 048574 40.00 P.Thorpe Advertisement Costs Sale of land at Tursdale 048568 (part) 729.44 “ Stationery Costs Cost of 2 Ink Cartridges 048568 (part) 35.98 “ Computer costs New Disk Drive to P.C. 048568 (part) 31.90 G. Bestford Internal Audit 2003/04 Audit Fee 048569 70.00 J.M. Raine Ltd. Supply & fit parts Grass Strimmer 048570 57.50 Durham City Council Removal of Garage Debris Depot Site Allotments 048571 117.50 A. Shutt Hire of Strimmer Grasscutting (Lower Cemetery) 048575 100.00 Bowburn Community Association Cost of Refreshments Participants onBowburn Walk 048576 25.00 Durham City Council Replacement Fencing Depot Allotments 048577 (part) 5,000.00 Durham City Council Grass & Hedge Cutting Upper Cemetery 048577 (part) 181.29 Accounts (Income) 14TH JULY – 8TH SEPTEMBER 2004 Name Description Details £ p Various Tenants Allotment/Garages Annual Rents 2004/05 40.00 Moved that these items of income and expenditure be also approved. 11 Date of next meeting Agreed the date of the next meeting be Wednesday the 20th October 2004 at the Bowburn Community Centre at 7 p.m. I agree these to be a true record of the meeting held Wednesday the 15th September 2004 at the Bowburn Community Centre. October AGENDA 1.Apologies 2.Police Consultation 3.Minutes of Meeting held on the 20th October 2004 4.Points to note 5.Bowburn Centenery & Special Events 2005 6.BMX Track, Parkhill 7.Bowburn Regeneration 8.Allotments, Garages & Cemetery 9.Correspondence received 10.Planning Applications 11.Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Oct.2004-Nov.2004 548.65 “ National Insurance Employers’ Share 20.22 “ Mileage (Parking Fees £1.60) 64 @ 50.p 33.92 “ Stamps 31 @ 28.0p 8.68 “ Stamps 3 @ 21.0p 0.63 “ E-mail Facility (AOL) Part Rental (Oct.) 14.99 Douglas Dowling Retainer Fee November 2004 40.00 INCOME (14TH OCTOBER TO 10TH NOVEMBER 2004) City of Durham Village Entrance Stones 50% Contribution 5,372.00 Date of next meeting, - Wednesday 15th December 2004 at 7.00pm (Cassop Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 20th October 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Barker, M. Higham, R. Higham, G. Marsden, Raine, J. Robinson, M. Robinson, S. Robinson, Schutt, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1 Apologies Councillor M. Marsden 2 Police Consultation P.C. Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Criminal Damage and 1 Case of Burglary (Home) and 2 Cases of Theft in Cassop, 2 Cases of Criminal Damage in Parkhill and 6 Cases of Criminal Damage, 1 Case of Arson and 4 Cases of Theft in Bowburn. P.C Cockburn recommended the introduction of locked suggestion boxes at Bowburn and Cassop Community Centres. The boxes can be used by members of the public to pass on information in confidence to the Local Beat Officer. Keys to the suggestion boxes would be held only by the Local Beat Officer. Resolved that (1) the suggestion boxes are put in place as soon as possible. (2) Clare Peaden, the Anti- Social Behaviour Officer at Durham City Council is invited to attend the next meeting of the Parish Council to give a talk about her role with Durham City Council. Members thanked P.C. Cockburn for his attendance, whereupon he left the meeting. 3 Presentation given by Beth Davidson (City Arts) Beth Davidson of Durham City Arts attended the Monthly Meeting to give Members a presentation about a Sensory Trail Project that she is seeking to set up. Beth described to Members the items of local heritage interest for Villages in the Parish that she wishes to draw to the attention of local residents and visitors. She is seeking photographs and documents of local historical interest as well as attempting to set up Walking Trails in the Parish Area. Beth is hoping to connect the information from adjoining Parishes into a City Wide Trail, which gives visual and aural information about the places in which we live. 4 Minutes of the Monthly Meeting held on 15th September 2004 Councillor Syer asked that the word “footpath” be submitted for the word “towpath” shown in the Clerk’s report on Allotments in the Minutes of the September 2004 Meeting be made. Resolved that the appropriate amendment to the Minutes of the September 2004 Meeting be made. 5 Points to note a.The Clerk reported to members that he had received correspondence from Messrs. Swinburne Maddison of North Bailey, Durham, indicating that they hold pre-registration deeds in respect of the land at Holmfield Villas, Coxhoe where the new Street Lighting Column has been installed. Messrs. D.& J. Franks have previously stated that they own the land and they require a one-off payment in acknowledgement of that fact from the Parish Council so that the Street Lighting Column can remain on the land. Resolved that the information is noted. b. The Clerk reported to Members that he had received clearance from the Office of Mr. Gerry Steinberg M.P. to respond to a request from Mrs. Carrie Whitfield for details of the Parish Council’s reply to the letter entitled “Bowburn” sent to Mr. Steinberg from Mr. V.O.S.Jones, Chief Executive of C.I.S.W.O., on the 19th August 2004. The Clerk wrote to Mrs. Whitfield on 21st September 2004 outlining the Parish Council’s reactions to the inaccuracies and scurrilous remarks set out in Mr. Jones’ letter concerning Parish Council matters. Resolved that the action of the Clerk is confirmed. c. The Clerk informed Members that all of the Village Entrance Stones had now been installed at their approved locations throughout the Parish Area. The Clerk also reminded Members that Durham City Council had promised to make a 50% contribution towards the cost of the Stones and this money had been applied for. Resolved that the information is noted. d. The Clerk also informed Members that Tesco Motor Insurances had reimbursed the cost of replacement and installation of the roadside seats demolished in a traffic incident in Bowburn in 2003 a sum of £1,497.12). 6 Bow Street/ Burn Street Project The Clerk reported to Members that Messrs. Burns Architects of Castle Eden have been appointed as planning supervisors in respect of the Bow Street/Burn Street Project. The Clerk also informed Members that a Meeting between Members of the Parish Council, Groundwork East Durham and some Bowburn residents had taken place on 22nd September 2004 in order to finalise the layout of the Bow Street/Burn Street Site. In addition, a Living Spaces Grant has been approved in respect of the Project. Resolved that the information is noted. 7 Bowburn/Parkhill Community Partnership Members of the Parish Council discussed the issues raised at recent meetings of the Bowburn/Parkhill Community Partnership that they had attended. The Clerk read out to Members a letter from Mr. Paul Dawe, Chair of the Bowburn/Parkhill Community Partnership, received in response to a letter of complaint sent to him by the Parish Council. The Parish Council’s letter referred to comments allegedly made by another officer of the Bowburn/Parkhill Community Partnership about the attendance of people at Meetings of the Bowburn/Parkhill Community Partnership. Mr. Dawe’s letter of reply did not address the Parish Council’s concerns as set out in its letter of complaint. 8 Section 137 Donations Members of the Parish Council considered the annual list of applications received from Community Groups, Local Schools and other organisations seeking financial assistance. The Parish Council has power to make general donations for “the benefit of the Community” under Section 137 of the local Government Act 1972 (as amended). Resolved that a grant £125.00 should be awarded to each of the following Schools and Community Groups: Bowburn Boys Football Club Bowburn Crowtrees WM Football Club Bowburn Junior School Bowburn Senior Citizens Bowburn Taekwondo Club Bowburn Toddler Group Cassop Community Centre Cassop Kickers Line Dancing Group Cassop Primary School Resolved that a grant of £50 should be awarded to the Bowburn Library to support its Easter Card Competition 2005. Resolved that a grant of £100 should be awarded to the Durham Horticultural and Craft Show 2005 in order to ensure that this event continues to be held. Resolved that the sum of £100 should be awarded to the City of Durham to promote a Beautiful Parish Section in the Beautiful Durham Competition 2005. 9 Allotments, Garages & Cemetery Allotments The Clerk informed Members that the Office of the Deputy Prime Minister (ODPM) has considered a fresh application from the Parish Council for consent to sell the garden plot at the rear of 61 Ramsey Street, Tursdale to the sitting tenant OPDM has now granted consent to the sale, subject to current valuation of the garden plot. The Clerk pointed out to Members that the District Valuer has previously valued the plot in 1998. The Clerk also pointed out that it would be unfair to ask the applicant to pay two sets of valuation fees, as part of the time lapse between the two valuations is due to the original refusal of ODPM to grant consent to the sale in 2003. Resolved that the applicant for purchase of the garden plot at the rear of 61, Ramsey Street, Tursdale be asked to pay the cost of the current valuation in addition to other fees and disbursements in connection with the sale and the Parish Council should bear the cost of the original valuation. Garages The Clerk reported to Members that he received a letter from Mrs. B. Athey of Front Street, Cassop regarding the “Council Land that is to be released for potential Development and building plots”. Mrs. Athey enquired whether the (Parish) Council is making provision for an alternative garage site or a safe off road parking facility? Members noted that the Council Land to be released for development is in City Council ownership and the need to address Mrs. Athey’s concerns lies with that authority. Resolved that Mrs. Athey be notified of the correct situation concerning any responsibility for making alternative garage/parking provision available. Cemetery No Report 10 Correspondence Received From Details Action Durham County Council 40 Yrs. Of Reclamation in County Durham Received Durham County Council Environmental Operational Plan 2004/05 Received Durham County Council Training for Parish Councils Received Durham County Council Referendum and Local Government Reorganisation Publicity Material Received Durham County Council A177 Unclassified Newton Villas (Temporary Road Closure) Received Durham Police CommunityConsultative Group Agenda for October 2004 meeting Received Durham City Council Declaration of Officer’s Receipt of GiftsAnd Hospitality Received Durham City Council Correspondence from the Anti-SocialBehaviour Officer (Clare Peaden) Received D.A.P.& T.C. Withdrawal of A.Q.A from the Certificate in Local Government Administration Received D.A.P. & T.C. A.G.M. on November 27th 2004 at County Hall Durham Received County Durham & Cleveland Training Partnership Clerks’ Bursary Fund News/Training Events Received Office of the Deputy Prime Minister Model Code of Conduct forLocal Government Employees Received D.E.F.R.A Clean Neighbourhoods Received Planning Aid North News Updates Received Joint Stocks QuarryLand Fill Site Agenda For Meeting(October 2004) Received Minerals Valley Project “Wearlife” Newsletter no.2 Received Ushaw College 2004-2005 Prospectus Received 11 Planning Applications Applicant Details Action P.Smith Erection of Conservatory at rear of 10, Kirby’s Drive, Bowburn Received Haslam Homes Siting of temporary sales cabinLawson Road, Bowburn Received Mr. S & Mrs A. Scorer Erection of two storey extensionSide of 43 Runcie Road, Bowburn Received Mr. & Mrs. Mole Erection of Conservatory at rear of5, Grange Park Crescent, Bowburn Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 12 Accounts (Expenditure) Name Description Details Cheque No. £ p County Council Street Lighting Parkhill 048578 2,048.43 Peter Thorpe Salary (Paid net ofIncome Tax & N.I) Mid Sept.-Oct 04 048579 410.57 “ Mileage/Parking Fees(£1.60) 40@50.5p “ 21.80 “ Stamps 36@28p “ 10.08 “ “ 4@21.p “ 0.84 “ E-m@il Facility (Aol)(Broadband Silver) Monthly Fee (Part)(September 2004) “ 14.99 “ Office Stationary Black Ink Cartridge “ 5.80 “ “ Ring Binders (2 for 1) “ 9.49 “ “ Replace Speakers (P.C.) “ 5.90 Inland Revenue National Ins/IncomeTax Deduction Employer/EmployeeShare N.I. & Inc. Tax 048580 158.30 D. Dowling Allotments Superin’t Monthly Fee (Oct) 048581 40.00 Community Assoc Room Hire Monthly Meetings 048583 60.00 Valuation Agency Valuation Fees Bowburn/Tursdale 048584 611.01 Bowburn Boys F.C. Financial Assistance Section 137 Donation 048585 125.00 Crowtrees WM F.C. “ “ 048586 “ Bowburn Jun. School “ “ 048587 “ Bowburn Toddlers “ “ 048588 “ Bow. Senior Citizens “ “ 048589 “ Cassop Com. Centre “ “ 048590 “ Cassop Kickers “ “ 048591 “ Cassop Primary Sch “ “ 048592 “ Bowburn Library “ “ 048593 50.00 Hortic. & Craft Show “ “ 048594 100.00 City Of Durham “ “ 048595 100.00 Bowburn Taekwondo “ “ 048596 125.00 Cheque no.048582 replaces no. 048577 (£5,181.29) Accounts (Income) 9TH SEPTEMBER -13TH OCTOBER 2004 Name Description Details £ p Tesco Motor Ins Insurance Claim Roadside Seats 1,497.12 Moved that these items of income and expenditure be also approved. 13 Date of Next Meeting Agreed the date of the next meeting be Wednesday the 17th November 2004 at the Bowburn Community Centre at 7.00 pm. I agree these to be a true record of the meeting held Wednesday the 20th October 2004 at the Bowburn Community Centre. November 1. Apologies 2. Police Consultation 3. Minutes of Meeting held on the 17th November 2004 4. Points to note 5. Parish Council Budget 2005-2006 6. Parish Boundary Changes 7. Allotments, Garages & Cemetery 8. Correspondence received 9. Planning Applications 10. Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Nov. 2004-Dec. 2004 548.65 “ National Insurance Employers’ Share 20.22 “ Mileage (Parking Fees £1.60) 50 @ 50.5p 26.85 “ Stamps 50 @ 28.0p 14.00 “ Stamps 00 @ 21.0p 00.00 “ E-mail Facility (AOL) Part Rental (November) 12.99 “ Telephone Allowance Quarterly Payment 37.80 “ Office Allowance Quarterly Payment 87.50 “ Computer Charges CD-R Drive & Repairs 58.00 “ “ Black/Colour Cartridges 10.00 INCOME (11TH NOVEMBER TO 8TH DECEMBER 2004) Various Clients Headstone Fees Cemetery 12.00 Date of next meeting, - Wednesday 19th January 2005 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 17th November 2004 in Bowburn Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, Raine, J. Robinson, M. Robinson, Shutt, Syer and Tickell (Councillor M. Robinson in the chair). 1.Apologies Councillors M. Higham, R. Higham, M. Marsden and Temporal. 2.Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 1 Case of Burglary (Home) and 1 Case of Theft in Cassop, 1 Case of Assault in Parkhill and 3 Cases of Criminal Damage, 2 Cases of Assault, 3 Cases of Theft and 3 Cases of Arson in Bowburn. P.C. Cockburn informed Members that Durham Constabulary is introducing a Community Cycle Pilot Scheme. Locally, Cycle Patrols will operate in the Bowburn and Sherburn areas. The Constabulary is seeking funding assistance for provision of protective clothing and headgear for Officers working in these areas. Councillor Tickell proposed and Councillor G. Marsden seconded a motion that the sum of £250.00 is given to the Durham Constabulary Community Cycle Pilot Scheme. Resolved that the sum of £250.00 is given as a funding contribution to the Community Cycle Pilot Scheme. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. The Clerk informed Members that Mrs. Clare Peaden, Durham City Council’s Anti-Social Behaviour Officer, will be able to attend the January 2005 Meeting of the Parish Council to give Members a briefing about her role in the Public Protection Scheme for the area. 3.Minutes of the Monthly Meeting held on 20th October 2004 Resolved that the Minutes of the Meeting of the Parish Council held on 20th October 2004 be agreed and signed as a true and accurate record. The Clerk reported to Members that the approved amendment to the Minutes of the Meeting held on 15th September 2004 had been done and the amended Minutes had now been signed by the Chairman as a true and accurate record. 4.Points to note a.The Clerk reported to Members that the work required to provide a tarmac footpath allowing access to the relocated Bus Stop in Dallymore Drive, Bowburn is scheduled to start in week commencing December 6th 2004. When the tarmac footpath is in place, a new Shelter will be installed over the unprotected Bus Stop. b.The Clerk reported to Members that Messrs. Smiths Gore had written to the Parish Council acknowledging that the Coal Authority were entitled to 75% of the gross sale proceeds of the parcel of land at Steavenson Street to be sold by the Parish Council to Messrs. Hedley Park Developments. c.The Clerk reported to Members that he had received information from Durham City Council concerning the anticipated reorganisation of Parish Wards in Cassop-cum-Quarrington Parish as a result of recommendations made to the Secretary of State by the Local Government Commission. A brief discussion among Members ensued about the proposed changes and the expected timetable for the changes. d.The Clerk reported to Members that concerns had been raised about whether the Bede Terrace Centre was still in operation as it had not sought a financial donation from the Parish Council in 2004 under powers contained in Section 137 of the Local Government Act 1972 (as amended). Resolved that the Clerk be instructed to write to the Secretary of the Bede Terrace Centre seeking clarification of it’s current organisational status. 5.Bowburn Centenary and Special Events 2005 Members held a brief discussion about the possibility of organising special events to mark the Centenary of Bowburn and Special Anniversaries due in 2005. Members noted that no national plans have been announced to commemorate the 60th Anniversary of the End of the Second World War in 1945. Resolved that a more detailed discussion about Bowburn’s Centenary Celebrations be held at the December 2004 Meeting of the Parish Council. 6.BMX Cycle Track at Parkhill The Clerk gave details to Members of an updated cost estimate for the purchase and installation of the BMX Cycle Track at Parkhill, including the cost of seating provision, grass seeding, professional fees and one year’s maintenance costs for the Track. The cost estimate totalled £18,973 (to the nearest £). A grant has been received from Barclay’s Bank to assist with funding of the Scheme and the Parish Council has set aside a sum of £6,500 from within its Budget for this Project. The Parish Council is to re-apply to Durham City Council’s Heart of the Villages Fund for a grant to meet the funding shortfall for the Project. The Clerk also reminded Members that the first seven years of a lease of part of Parkhill Recreation Ground (where the Track is to be installed) is given to the Parish Council at a peppercorn rent, but a longer lease will be charged at a full market rental with additional Land Registration Fees to be paid. Resolved that the cost estimate of £18,973 be accepted and that the Clerk be instructed to re-apply to the City Council for a Heart of the Villages Grant to meet the funding shortfall for the Project. The Clerk is also instructed to notify the Director of Legal Services at Durham City Council that the Parish Council will seek a lease of seven years of the part of Parkhill Recreation Ground where the BMX Track is to be installed. 7.Bowburn Regeneration Members held a brief discussion on the latest developments concerning the Bowburn/Parkhill Community Partnership. 8.Allotments, Garages & Cemetery Allotments The Clerk informed Members that the purchaser of the allotment garden in front of no. 61, Ramsey Street, Tursdale requires planning permission for a change of use of the land from agricultural purposes (the allotment) to residential purposes (the garden). Resolved that the position be noted. The Clerk informed Members that arrangements were in hand to repair the allotment fencing on the Depot Site that has been damaged recently by fire. Repairs will be estimated to cost £250.00 and work should commence in the week commencing November 22nd 2004. Members enquired about the possible drawbacks involved with restricting access to the footpaths running through the Depot Allotment Site. There were concerns about problems associated with vandalism on the Allotment Site and dog fouling on its footpaths. Resolved that the Clerk be instructed to write to the Director of Legal Services at Durham City Council to seek advice about legal problems which may be encountered if access to the allotment footpaths is restricted by the Parish Council. Garages No report Cemetery No report 9.Correspondence received From Details Action Durham Police Authority County Durham and Darlington Forum of Community Consultative Groups Received Durham Police Authority Annual Report 2003/2004 Received Durham Police Authority Crime and Disorder Partnership Audit Received Durham City Council Parish Precept 2005/2006 Received Durham City Council Village Entrance Stone Licence Agreement Received O.D.P.M. New Ethical Framework Regulations Received County Durham & Cleveland Training Partnership Future Training Events Received D.A.P. & T.C. A.G.M. 2004 Received County Durham & Darlington Fire & Rescue Service Integrated Risk Management Plan Received Watson Burton LLP Transfer of Off Licence North Eastern Co-op. (Bowburn) Received 10.Planning Applications Applicant Details Action P.Litliernhurnest Siting of mobile catering unit Bowburn North Industrial Estate Received Haslam Homes Erection of 2 temporary sales cabins Edward Avenue, Bowburn Received D. Wake Erection of forward and rear extensions Fairview, Durham Road West, Bowburn Received Mr. & Mrs. Walsh Erection of Conservatory 34, Monteigne Drive, Bowburn Received Mr. Simpson & Miss Brown Erection of extension 55, Luke Avenue, Cassop Received F. Denney Outline Application for residential development for 4 dwellings at Wylam Terrace, Coxhoe Seek copy of application C. McGiven Erection of extension at 2, The Cottage, Cassop Farm, Old Cassop Received Resolved that the Parish Council accepts the recommendations made by its Planning Sub Committee in respect of planning matters considered on behalf of the Parish Council by the Planning Sub Committee. 11.Accounts (Expenditure) Name Description Details Cheque No. £ p P.Thorpe Salary (paid net of Income Tax & N.I.) Mid Oct.-Mid Nov. 04 048597 410.57 “ Mileage/Parking Fees (£1.60) 64 @ 50.5 p “ 33.92 “ Stamps 31 @ 28p “ 8.68 “ “ 3 @ 21p “ 0.63 “ E-m@il Facility (Aol) Monthly Fee (Part) “ 14.99 Inland Revenue National Ins./Income Tax Deduction Employer/Employee Share N.I. & Inc. Tax 048598 158.30 D. Dowling Allotments Superin’t. Monthly Fee (Nov.) 048599 40.00 HLB AV Audit External Audit Annual Fee 2003/04 048600 440.63 City of Durham Planning Consent Fee BMX Track, Parkhill 048601 165.00 “ Rent of Land Cassop Playing Field 048602 1.50 Derwentside D.C. Printing Work Parish Letterheads 048603 202.10 Accounts (Income) 14TH OCTOBER – 10TH NOVEMBER 2004 Name Description Details £ p City of Durham Village Entrance Stones 50% Contribution 5,372.00 Moved that these items of income and expenditure be also approved. 12.Date of next meeting Agreed the date of the next meeting be Wednesday the 15th December 2004 at the Cassop Community Centre at 7 p.m. December AGENDA 1. Apologies 2. Police Consultation 3. Minutes of Meeting held on the 15th December 2004 4. Points to note 5. Freedom of Information Act 6. Parish Council Budget 2005-2006 7. Allotments, Garages & Cemetery 8. Correspondence received 9. Planning Applications 10. Accounts Expenditure/ Income EXPENDITURE Name Description Details £ p P. Thorpe Gross Salary Dec. 2004-Jan. 2005 548.65 “ National Insurance Employers’ Share 20.22 “ Mileage (Parking Fees £1.60) 50 @ 50.5p 26.85 “ Stamps 50 @ 28.0p 14.00 “ Stamps 4 @ 21.0p 0.84 “ E-mail Facility (AOL) Part Rental (December) 12.99 “ Office Stationery Meetings Notebook 3.00 D. Dowling Retainer Fee January 2005 40.00 City of Durham Supply/Erect Shelter Dallymore Drive 2,138.00 S.L.C.C. Subscription 2005 Membership Renewal 82.00 INCOME (9TH DECEMBER 2004 TO 12TH JANUARY 2005) City of Durham Planning Fees Refund of Overpayment 55.00 Date of next meeting, - Wednesday 16th February 2005 at 7.00pm (Bowburn Community Centre) Minutes of the Meeting of Cassop cum Quarrington Parish Council held on Wednesday 15th December 2004 in Cassop Community Centre at 7 p.m. Present: Councillors Armstrong, G. Marsden, Raine, M. Robinson, S. Robinson, Syer, Temporal and Tickell (Councillor M. Robinson in the chair). 1.Apologies Councillor Shutt 2.Police Consultation P.C. Bruce Cockburn attended the Meeting to give Members a report on recent offences committed in the Parish area. He indicated that there had been 2 Cases of Burglary (Other) in Cassop, 1 Case of Assault and 1 Case of Criminal Damage in Parkhill and 8 Cases of Criminal Damage, 2 Cases of Burglary (Other), 4 Cases of Theft and 1 Case of Theft of a Car in Bowburn. The Clerk informed Members that a Letter of Thanks had been received from Durham Constabulary with regard to the financial contribution of £250.00 made by the Parish Council towards the Constabulary’s Community Cycle Scheme. Members thanked P.C. Cockburn for his report, whereupon he left the Meeting. 3 Minutes of the Monthly Meeting held on 17th November 2004 Councillor Syer asked that Item no. 8 included in the Minutes of the Meeting held on 17th November 2004, which referred to the discussion about the possible restriction of access to the footpaths on the Depot Allotment Site should refer to Members’ concerns about vandalism on the site as well as dog fouling problems. Resolved that the Minutes of the Meeting of the Parish Council held on 17th November 2004 be amended accordingly. 4.Points to note a.The Clerk reported to Members that the work on the new Bus Shelter at Dallymore Drive, Bowburn had been completed, but the Bus Stop itself is awaiting relocation. b.The Clerk reported to Members that he had supplied further information to the Director of Legal Services at the City Council about the location of the pathways on the Depot Allotment Site. Members of the Parish Council are considering the possibility of restricting access to the pathways on the Site in order to reduce the problems of vandalism and dog fouling on the Site. c.The Clerk reported to Members that he had received a response from the Secretary of the Bede Terrace Centre concerning its continuing operation. The Secretary confirmed that Bede Terrace Centre is still active and that it still operates a separate bank account for the Centre’s activities. Resolved that a financial donation of £100.00 be given by the Parish Council under powers contained in Section 137 of the Local Government Act 1972 (as amended). d.The Clerk reminded Members that they had deferred from the November 2004 Meeting a discussion about possible funding assistance for Celebration Events for the Bowburn Centenary in 2006 and other Special Events in 2005. After a discussion about the general use of available funds, it was Resolved that the Clerk should write to the Chairman of Bowburn PARC to consult that organisation about possible expenditure on Play Equipment for Bowburn. (See also further notes under Item 5) e.The Vice-Chairman of the Parish Council, Councillor Tickell, gave Members of the Parish Council a partial summary of the proceedings of the Annual General Meeting of the Durham Association of Parish & Town Councils which took place recently at County Hall, Durham. 5.Parish Council Budget 2005/2006 Members held a discussion about the use of remaining Parish Council Funds in the Budget for 2004/2005 and expenditure plans to be included in the Budget for 2005/2006. The Clerk reminded Member