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Minutes of the AGM 14th May 2003
MELSONBY PARISH COUNCIL
MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 14TH MAY, 2003, AT 7.30.P.M. IN THE CHAPEL ROOMS.
Present:- Clrs. J. Archer, J. Stansfield, V. Elrington, J. Outhwaite, E. Hutchinson, Dist. Clr. J. Gill, J. Johnson (clerk).
Apologies:- Cty. Clr. M. Heseltine, Clr. R. Pink
The clerk asked for nomination for the position of chairperson. Clr. Outhwaite nominated Clr. Archer and was seconded by Clr. Elrington
Clr. Archer nominated Clr. Elrington as vice-chair and was seconded by Clr. Outhwaite.
Declaration of Acceptance of Office forms were signed by all the councillors. Clr. Archer welcomed the new councillors. The clerk to provide them with copies of the Parish Councils (Model Code of Conduct) Order 2001 for signing.
The Minutes of the last Meeting were agreed and signed.
MATTERS ARISING
There were many outstanding problems with Highways Dept. No price had yet been received for grass cutting, another resident had fallen on the path by the Chapel, which Highways maintained had been repaired twice, the road surfaces throughout the village were in a bad state, despite having holes filled in by contractors and the kerbing promised last year had still not been done. The bollards on Church Row were still causing problems. It was decided that the clerk should contact Mike Woodford and ask for a meeting in the village so that the P.C. could actually show him the problem areas and push for work to be carried out.
The limestone footpath on Whartons Farm Estate was, as far as RDC was aware, still the responsibility of the contractors, who were also responsible for erecting the street signs. Neil Bacon to try once more to get a result.
Mike Woodford also promised to look at the cracks in the wall opposite Glebe Farm Estate. He is uncertain as to who owns the land immediately inside the wall.
RDC states that Whartons Farm Estate had been given the correct post codes. Only one house had been given that of Church Row as at that time, RDC was unaware that more than one property was to be built.
The clerk has purchased bin bags from Mr. Peel for use in the churchyard.
The ‘crossbar’ on the light by Clr. Archer’s house has still not been replaced. NYCC to check on this.
Ms Crossley had phoned the clerk to complain about the state of the beck after it had been cleaned by John Innes. As minuted at the last meeting, the electric cable struck by the contractor had not been shown on the Electricity Board’s definitive map and much of the soil exposed was the work of the Board not of the P.C.’s contractor. The contractor is to re-seed the verge.
Mrs. Harwood had walked the public footpaths around the parish and supplied a very comprehensive report on them. The clerk to write a letter of thanks. The clerk also to contact Helen Shepherd regarding the condition of the paths.
Clr. Elrington to obtain 10 copies of the map of the parish paths. He is also to repair the seat at the corner of Jagger Lane when time permits.
FINANCE
The clerk presented the year’s accounts to the Parish Council. They were agreed and signed by the chairperson. It was agreed to ask Mr. Ian Stansfield to provide the internal audit before sending the accounts to Mazars for the external audit.
The half yearly precept of £2182.50 had been received - the current account now stood at £5225.58. A V.A.T. return of £884.33 was due and a cheque had been received on 14th for the Allotment Rent of £110.00.
No.1 a/c @ £1292.87 No.2 @ £715.60
It was agreed to donate £50 to the Village Sport and a cheque for that amount was signed, together with £14.04 to Gemini Supplies for the bin bags, £75 to John Innes for work on the beck, a further £587.00 for the rail and posts for the burial ground ramp.
PLANNING
Full permission had been granted for the construction of Race Horse training gallops and alterations to existing access to Mr. Swinbank.
An e-mail had been received from Beverly Booth regarding the Council’s concern about the proposed house to be built on Farnaby’s land. She had taken independent advice and the size of the dwelling is still commensurate with the size and needs of the holding.
An application had been received for the construction of a new driveway and access to 24 Moor Road.
TIDY GARDENS
It was agreed that the competition should revert to gardens being judged from a public footpath and not as last year. Clr. Elrington would get someone to judge and it was decided that judging take place during the last week in July.
PURCHASE OF LAND - MRS. STEPHENS
It was agreed that the clerk should write to Mrs. Stephens thanking her for her letter and expressing our keenness to purchase the land. The clerk to give Clr. Gill a copy of Mrs. Stephen’s letter and he would arrange to have an independent valuation given, following which the Parish Council would apply for some grant aid.Clr. Gill would arrange for the chairperson to meet with the appropriate official at RDC.
Clr. Stansfield had been unable to speak to her contact in LEA regarding Mrs. Pratt’s land. She felt that there was some possibility of the P.C. joining with LEA in the development of the land at Jagger Lane corner.
PLAYGROUND EQUIPMENT
The brochures had still not been returned by the school. It was decided that the clerk ask for further copies and take the matter from there.
VITAL VILLAGES
Clr. Stansfield gave a report on the Vital Villages meeting. Mr. Roocroft would lend a laptop for work on our questionaire. There was an embargo on money until the beginning of June but hopefully funds would be available after that date.
COMMUNITY POLICEMAN AWARD
Nomination papers had been received. It was felt that the clerk should write to the Community Engagement Officer that we were unable to nominate anyone as we did not know our officer.
In that morning’s post, the clerk had received a letter fro Paul Lax introducing himself as the Community Beat Officer.
CLR HESELTINE’S ANNUAL REPORT
Clr. Heseltine had several meetings on the night of 14th so had sent a copy of his annual report to be read by the meeting.
CLERK’S REPORT
A dog walker had told the contractor that he must not close the path whilst work was in progress on the burial ground. A notice, apologising for any inconvenience caused by the work is to be put on the church gates.
A letter had been received regarding the change of licence at The Black Bull.
The Over-50s Club had asked about “Get up and Go” grants. The clerk had obtained the application forms for the group and it was that they would get a grant towards the cost of the four trips they make each year.
Nomination papers had been received for Yorkshire Area Committees. DEFRA had produced a Good Councillors Guide. Correspondence had been received from SLCC regarding courses.
ANY OTHER BUSINESS
Clr. Elrington commented on the gas tank in St. James Close - it did not appear to have been repositioned. The clerk to check.
Clr. Stansfield reported that the turf outside Ms. Smith’s house on Whartons Farm Estate had been replaced by gravel. The clerk had checked with Planning Dept. who seemed unconcerned. When someone was next in Melsonby the site would be checked.
Clr. Gill is checking with Planning regarding the porch at 2 Scots Dyke Close.
It was reported that an overhanging branch by the Church Row bridge was causing an obstruction. It was probably Mr. Malcolm’s property, but the Council wondered if an order would have to be obtained as the tree was in a conservation area. The clerk to check with Ms Booth.
Clr, Stansfield reported that the North Richmondshire Partnership now owned a photcopier which could be used for a small fee.
DATE OF NEXT MEETING
The date was the next meeting was set for 9th July at 7.30p.m.
There being no other business, the meeting closed at 9.15p.m.
MELSONBY PARISH COUNCIL
MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 14TH MAY, 2003, AT 7.30.P.M. IN THE CHAPEL ROOMS.
Present:- Clrs. J. Archer, J. Stansfield, V. Elrington, J. Outhwaite, E. Hutchinson, Dist. Clr. J. Gill, J. Johnson (clerk).
Apologies:- Cty. Clr. M. Heseltine, Clr. R. Pink
The clerk asked for nomination for the position of chairperson. Clr. Outhwaite nominated Clr. Archer and was seconded by Clr. Elrington
Clr. Archer nominated Clr. Elrington as vice-chair and was seconded by Clr. Outhwaite.
Declaration of Acceptance of Office forms were signed by all the councillors. Clr. Archer welcomed the new councillors. The clerk to provide them with copies of the Parish Councils (Model Code of Conduct) Order 2001 for signing.
The Minutes of the last Meeting were agreed and signed.
MATTERS ARISING
There were many outstanding problems with Highways Dept. No price had yet been received for grass cutting, another resident had fallen on the path by the Chapel, which Highways maintained had been repaired twice, the road surfaces throughout the village were in a bad state, despite having holes filled in by contractors and the kerbing promised last year had still not been done. The bollards on Church Row were still causing problems. It was decided that the clerk should contact Mike Woodford and ask for a meeting in the village so that the P.C. could actually show him the problem areas and push for work to be carried out.
The limestone footpath on Whartons Farm Estate was, as far as RDC was aware, still the responsibility of the contractors, who were also responsible for erecting the street signs. Neil Bacon to try once more to get a result.
Mike Woodford also promised to look at the cracks in the wall opposite Glebe Farm Estate. He is uncertain as to who owns the land immediately inside the wall.
RDC states that Whartons Farm Estate had been given the correct post codes. Only one house had been given that of Church Row as at that time, RDC was unaware that more than one property was to be built.
The clerk has purchased bin bags from Mr. Peel for use in the churchyard.
The ‘crossbar’ on the light by Clr. Archer’s house has still not been replaced. NYCC to check on this.
Ms Crossley had phoned the clerk to complain about the state of the beck after it had been cleaned by John Innes. As minuted at the last meeting, the electric cable struck by the contractor had not been shown on the Electricity Board’s definitive map and much of the soil exposed was the work of the Board not of the P.C.’s contractor. The contractor is to re-seed the verge.
Mrs. Harwood had walked the public footpaths around the parish and supplied a very comprehensive report on them. The clerk to write a letter of thanks. The clerk also to contact Helen Shepherd regarding the condition of the paths.
Clr. Elrington to obtain 10 copies of the map of the parish paths. He is also to repair the seat at the corner of Jagger Lane when time permits.
FINANCE
The clerk presented the year’s accounts to the Parish Council. They were agreed and signed by the chairperson. It was agreed to ask Mr. Ian Stansfield to provide the internal audit before sending the accounts to Mazars for the external audit.
The half yearly precept of £2182.50 had been received - the current account now stood at £5225.58. A V.A.T. return of £884.33 was due and a cheque had been received on 14th for the Allotment Rent of £110.00.
No.1 a/c @ £1292.87 No.2 @ £715.60
It was agreed to donate £50 to the Village Sport and a cheque for that amount was signed, together with £14.04 to Gemini Supplies for the bin bags, £75 to John Innes for work on the beck, a further £587.00 for the rail and posts for the burial ground ramp.
PLANNING
Full permission had been granted for the construction of Race Horse training gallops and alterations to existing access to Mr. Swinbank.
An e-mail had been received from Beverly Booth regarding the Council’s concern about the proposed house to be built on Farnaby’s land. She had taken independent advice and the size of the dwelling is still commensurate with the size and needs of the holding.
An application had been received for the construction of a new driveway and access to 24 Moor Road.
TIDY GARDENS
It was agreed that the competition should revert to gardens being judged from a public footpath and not as last year. Clr. Elrington would get someone to judge and it was decided that judging take place during the last week in July.
PURCHASE OF LAND - MRS. STEPHENS
It was agreed that the clerk should write to Mrs. Stephens thanking her for her letter and expressing our keenness to purchase the land. The clerk to give Clr. Gill a copy of Mrs. Stephen’s letter and he would arrange to have an independent valuation given, following which the Parish Council would apply for some grant aid.Clr. Gill would arrange for the chairperson to meet with the appropriate official at RDC.
Clr. Stansfield had been unable to speak to her contact in LEA regarding Mrs. Pratt’s land. She felt that there was some possibility of the P.C. joining with LEA in the development of the land at Jagger Lane corner.
PLAYGROUND EQUIPMENT
The brochures had still not been returned by the school. It was decided that the clerk ask for further copies and take the matter from there.
VITAL VILLAGES
Clr. Stansfield gave a report on the Vital Villages meeting. Mr. Roocroft would lend a laptop for work on our questionaire. There was an embargo on money until the beginning of June but hopefully funds would be available after that date.
COMMUNITY POLICEMAN AWARD
Nomination papers had been received. It was felt that the clerk should write to the Community Engagement Officer that we were unable to nominate anyone as we did not know our officer.
In that morning’s post, the clerk had received a letter fro Paul Lax introducing himself as the Community Beat Officer.
CLR HESELTINE’S ANNUAL REPORT
Clr. Heseltine had several meetings on the night of 14th so had sent a copy of his annual report to be read by the meeting.
CLERK’S REPORT
A dog walker had told the contractor that he must not close the path whilst work was in progress on the burial ground. A notice, apologising for any inconvenience caused by the work is to be put on the church gates.
A letter had been received regarding the change of licence at The Black Bull.
The Over-50s Club had asked about “Get up and Go” grants. The clerk had obtained the application forms for the group and it was that they would get a grant towards the cost of the four trips they make each year.
Nomination papers had been received for Yorkshire Area Committees. DEFRA had produced a Good Councillors Guide. Correspondence had been received from SLCC regarding courses.
ANY OTHER BUSINESS
Clr. Elrington commented on the gas tank in St. James Close - it did not appear to have been repositioned. The clerk to check.
Clr. Stansfield reported that the turf outside Ms. Smith’s house on Whartons Farm Estate had been replaced by gravel. The clerk had checked with Planning Dept. who seemed unconcerned. When someone was next in Melsonby the site would be checked.
Clr. Gill is checking with Planning regarding the porch at 2 Scots Dyke Close.
It was reported that an overhanging branch by the Church Row bridge was causing an obstruction. It was probably Mr. Malcolm’s property, but the Council wondered if an order would have to be obtained as the tree was in a conservation area. The clerk to check with Ms Booth.
Clr, Stansfield reported that the North Richmondshire Partnership now owned a photcopier which could be used for a small fee.
DATE OF NEXT MEETING
The date was the next meeting was set for 9th July at 7.30p.m.
There being no other business, the meeting closed at 9.15p.m.
MELSONBY PARISH COUNCIL
MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 14TH MAY, 2003, AT 7.30.P.M. IN THE CHAPEL ROOMS.
Present:- Clrs. J. Archer, J. Stansfield, V. Elrington, J. Outhwaite, E. Hutchinson, Dist. Clr. J. Gill, J. Johnson (clerk).
Apologies:- Cty. Clr. M. Heseltine, Clr. R. Pink
The clerk asked for nomination for the position of chairperson. Clr. Outhwaite nominated Clr. Archer and was seconded by Clr. Elrington
Clr. Archer nominated Clr. Elrington as vice-chair and was seconded by Clr. Outhwaite.
Declaration of Acceptance of Office forms were signed by all the councillors. Clr. Archer welcomed the new councillors. The clerk to provide them with copies of the Parish Councils (Model Code of Conduct) Order 2001 for signing.
The Minutes of the last Meeting were agreed and signed.
MATTERS ARISING
There were many outstanding problems with Highways Dept. No price had yet been received for grass cutting, another resident had fallen on the path by the Chapel, which Highways maintained had been repaired twice, the road surfaces throughout the village were in a bad state, despite having holes filled in by contractors and the kerbing promised last year had still not been done. The bollards on Church Row were still causing problems. It was decided that the clerk should contact Mike Woodford and ask for a meeting in the village so that the P.C. could actually show him the problem areas and push for work to be carried out.
The limestone footpath on Whartons Farm Estate was, as far as RDC was aware, still the responsibility of the contractors, who were also responsible for erecting the street signs. Neil Bacon to try once more to get a result.
Mike Woodford also promised to look at the cracks in the wall opposite Glebe Farm Estate. He is uncertain as to who owns the land immediately inside the wall.
RDC states that Whartons Farm Estate had been given the correct post codes. Only one house had been given that of Church Row as at that time, RDC was unaware that more than one property was to be built.
The clerk has purchased bin bags from Mr. Peel for use in the churchyard.
The ‘crossbar’ on the light by Clr. Archer’s house has still not been replaced. NYCC to check on this.
Ms Crossley had phoned the clerk to complain about the state of the beck after it had been cleaned by John Innes. As minuted at the last meeting, the electric cable struck by the contractor had not been shown on the Electricity Board’s definitive map and much of the soil exposed was the work of the Board not of the P.C.’s contractor. The contractor is to re-seed the verge.
Mrs. Harwood had walked the public footpaths around the parish and supplied a very comprehensive report on them. The clerk to write a letter of thanks. The clerk also to contact Helen Shepherd regarding the condition of the paths.
Clr. Elrington to obtain 10 copies of the map of the parish paths. He is also to repair the seat at the corner of Jagger Lane when time permits.
FINANCE
The clerk presented the year’s accounts to the Parish Council. They were agreed and signed by the chairperson. It was agreed to ask Mr. Ian Stansfield to provide the internal audit before sending the accounts to Mazars for the external audit.
The half yearly precept of £2182.50 had been received - the current account now stood at £5225.58. A V.A.T. return of £884.33 was due and a cheque had been received on 14th for the Allotment Rent of £110.00.
No.1 a/c @ £1292.87 No.2 @ £715.60
It was agreed to donate £50 to the Village Sport and a cheque for that amount was signed, together with £14.04 to Gemini Supplies for the bin bags, £75 to John Innes for work on the beck, a further £587.00 for the rail and posts for the burial ground ramp.
PLANNING
Full permission had been granted for the construction of Race Horse training gallops and alterations to existing access to Mr. Swinbank.
An e-mail had been received from Beverly Booth regarding the Council’s concern about the proposed house to be built on Farnaby’s land. She had taken independent advice and the size of the dwelling is still commensurate with the size and needs of the holding.
An application had been received for the construction of a new driveway and access to 24 Moor Road.
TIDY GARDENS
It was agreed that the competition should revert to gardens being judged from a public footpath and not as last year. Clr. Elrington would get someone to judge and it was decided that judging take place during the last week in July.
PURCHASE OF LAND - MRS. STEPHENS
It was agreed that the clerk should write to Mrs. Stephens thanking her for her letter and expressing our keenness to purchase the land. The clerk to give Clr. Gill a copy of Mrs. Stephen’s letter and he would arrange to have an independent valuation given, following which the Parish Council would apply for some grant aid.Clr. Gill would arrange for the chairperson to meet with the appropriate official at RDC.
Clr. Stansfield had been unable to speak to her contact in LEA regarding Mrs. Pratt’s land. She felt that there was some possibility of the P.C. joining with LEA in the development of the land at Jagger Lane corner.
PLAYGROUND EQUIPMENT
The brochures had still not been returned by the school. It was decided that the clerk ask for further copies and take the matter from there.
VITAL VILLAGES
Clr. Stansfield gave a report on the Vital Villages meeting. Mr. Roocroft would lend a laptop for work on our questionaire. There was an embargo on money until the beginning of June but hopefully funds would be available after that date.
COMMUNITY POLICEMAN AWARD
Nomination papers had been received. It was felt that the clerk should write to the Community Engagement Officer that we were unable to nominate anyone as we did not know our officer.
In that morning’s post, the clerk had received a letter fro Paul Lax introducing himself as the Community Beat Officer.
CLR HESELTINE’S ANNUAL REPORT
Clr. Heseltine had several meetings on the night of 14th so had sent a copy of his annual report to be read by the meeting.
CLERK’S REPORT
A dog walker had told the contractor that he must not close the path whilst work was in progress on the burial ground. A notice, apologising for any inconvenience caused by the work is to be put on the church gates.
A letter had been received regarding the change of licence at The Black Bull.
The Over-50s Club had asked about “Get up and Go” grants. The clerk had obtained the application forms for the group and it was that they would get a grant towards the cost of the four trips they make each year.
Nomination papers had been received for Yorkshire Area Committees. DEFRA had produced a Good Councillors Guide. Correspondence had been received from SLCC regarding courses.
ANY OTHER BUSINESS
Clr. Elrington commented on the gas tank in St. James Close - it did not appear to have been repositioned. The clerk to check.
Clr. Stansfield reported that the turf outside Ms. Smith’s house on Whartons Farm Estate had been replaced by gravel. The clerk had checked with Planning Dept. who seemed unconcerned. When someone was next in Melsonby the site would be checked.
Clr. Gill is checking with Planning regarding the porch at 2 Scots Dyke Close.
It was reported that an overhanging branch by the Church Row bridge was causing an obstruction. It was probably Mr. Malcolm’s property, but the Council wondered if an order would have to be obtained as the tree was in a conservation area. The clerk to check with Ms Booth.
Clr, Stansfield reported that the North Richmondshire Partnership now owned a photcopier which could be used for a small fee.
DATE OF NEXT MEETING
The date was the next meeting was set for 9th July at 7.30p.m.
There being no other business, the meeting closed at 9.15p.m.
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MELSONBY PARISH COUNCIL MEETING 9TH JULY 2003
Present:- Clrs. J. Archer (chair), J. Stansfield, V. Elrington, J. Outhwaite, E. Hutchinson, Community Policeman P. Lax, J. Johnson (clerk).
Apologies: Clr. R. Pink, Cty Clr. M. Heseltine, Dist. Clr. J. Gill.
P.C. Lax was introduced to the meeting by Clr. Archer. He discussed varied matters of concern with the Parish Council and possible solutions to some of the problems were put forward. He promised that members of the Community Beat team would be regularly seen in the village, the team consisting of Sgt. O’Neill and 5 officers.
P.c. Lax was thanked for joining us by the chairperson and then left the meeting.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed following the correction of the name in PURCHASE OF LAND from that of Mrs. Pratt to Mrs. Stephens.
MATTERS ARISING
Andrea Gallagher had met with members of the P.C. and walked around the village with them looking at the many outstanding problems connected with Highways Dept. Mr. Woodford was originally to come to the meeting but he was unable to attend at the date and time agreed. It was felt that the clerk to write to him, saying that whilst Ms Gallagher had been very helpful, the P.C. was disappointed that he did not attend because of a subsequently arranged meeting with the Director, and also listing the matters raised.
Clr. Elrington had obtained 10 copies of the map of the Parish Paths. These were held by the clerk.
Clr. Stansfield gave an up-date on the position regarding Vital Villages.
The clerk had e-mailed Planning Dept. regarding the overhanging branch by the church bridge but had received no response to date.
FUINANCE
The c/a stood at £5517.87, No.1 a/c at £1294.45 and No.2 a/c at £715.60.
A cheque was signed for the clerk’s quarterly salary.
PLANNING
Mrs. Rennison had applied for an extension to Glebe Lodge. Mr. G. Horn and Mr. & Mrs. Hill had had their applications approved.
LAND PURCHASE
The clerk reported that Mrs. Pratt had approached her regarding a price for the land at Jagger Lane. It was felt that Mrs Pratt should be asked what price she would consider for negotiation.
A letter had been received from Smiths Gore, Mr. Bainbridge ( a partner) was representing Mrs. Stephens in the possible sale of her land. The clerk to write to Mr. Bainbridge stating that the P.C. was interested in purchasing the whole parcel of land, but pointing out that the map ‘enclosed’ was not in the envelope. The clerk to also write to LEA outlining the P.C.’s proposals for the land.
REGENERATION BAORD GRANT -CHURCH ROW PARKING
Clrs. Stansfield and Outhwaite had drawn up a questionaire to be circulated to residents of Church Row, asking their views on possible traffic calming and safety. Grants would be possible to create further car parking but it was felt that the view of the residents should be sought before any aid was applied for.
A66
Much correspondence had been received about the enquiry to be held at The Morritt Arms in September. It was felt that our previous letter outlining our objections still stood. The clerk to enquire as to whether a letter should be sent confirming this. Clr. Heseltine to be asked if he would be attending the Enquiry and whether he would be representing this parish.
CLERK’S REPORT
The clerk gave a report on her meeting with Play Dale and Gary Hudson of RDC. Both play areas were looked at and proposals for updating the areas put forward. PlayDale to draw up plans and costings and if agreed by the Parish Council and RDC, grants could be applied for.
No feedback had been received from the Over-50s regarding thair application for a grant.
Complaints had been received regarding the state of the Quoits Pitch and the grass from Sports Day piled at the back of Pittaways Garage. The soakway from the garage also needed attention. The Gutter cleaner had had to go around parked cars - the clerk to ask again if prior notice of the cleansing could be given in order to facilitate removal of parked vehicles.
Parking by Nixon’s Garage was felt to be a problem again as vehicles both blocked the view at the crossroads and also encroached onto the pavement.
As the Quoits Club did not seem to be active this year, the clerk to ask members to put the area back to grass.
Following an approach from the Cockin Charity regarding insurance, the clerk had contacted the Parish Council’s insurers to ask if the 16 acres owned by the charity could be added to our policy. For various reasons, the answer was no.
The clerk had received a letter of complaint from Miss Cook regarding the grass cutting in the burial ground. MacPlant admitted that they had cut across the graves, in the process cutting down a heather in the centre of Mr. Cook’s grave and breaking a glass vase. Their apology was passed on to Miss Cook.
Correspondence had been received from YLCA, from RDC regarding their Out of House (Medical) Review, from NYCC regarding re-organisation in North Yorkshire, The Director of Environmental Services, Halcrow regarding A1 Bridge refurbishment and The Boundary Committee
ANY OTHER BUSINESS
The clerk to ask John Proudlock to repair the planter in Moor Road. This appeared to have been smashed by whoever cut the verge.
Clr. Stansfield reported that an I.T. Centre was to be opened in Old Catterick to which we were invited.
Clr. Stansfield felt that every household in the village should receive a copy of the Village News. The publishing cost to be recouped from advertisers. This item to be put on the Agenda for the next meeting by which time clrs. would have considered the matter.
The dates for the remaining meetings for this year to be put on the next meeting’s Agenda sheet.
DATE OF NEXT MEETING
The date of the next meeting was set for 10th September, 2003, at 7.30p.m. in the Chapel rooms.
There being no other business, the meeting closed at 10.10p.m.
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MINUTES OF THE PARISH COUNCIL MEETING10TH SEPTEMBER, 2003, AT 7.
Present:- Clrs. J. Archer (chair), J. Stansfield, E. Hutchinson, V. Elrington, J. Outhwaite, R. Pink, Clty. Clr. M. Heseltine, J. Johnson (clerk).
Apologies:- Dist. Clr. J. Gill
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
The results of the Church Row parking survey were discussed.
The Playdale quote for new playground equipment was felt to be too expensive at almost £35,000.00. The clerk to obtain further quotes.
Gutter are cleaned approx. every eight weeks but the Cleansing Dept. cannot give a specific day so that motorists could be asked to move their cars.
The Quoits Pitch has been tidied by the Quoits Club who are not playing this year.
John Proudlock has repaired the planter on Moor road, for which the P.C.’s thanks were recorded.
FINANCE
The current account stands at £5077.62, No.1 a/c at £1294.45 and No.2 a/c at £716.49.
Cheques were signed for an invoice from MacPlant, the clerk’s quarterly salary and half yearly expenses.
The clerk report that this year’s insurance premium was down on last year’s amount - being only £175 against last year’s £183.76. She had returned a form to RDC stating that we were interested in the small Parish Insurance Scheme which was considerably cheaper at between £50/£60. This did not provide cover for village halls etc..
PLANNING
Permission had been granted for Glebe Lodge and 18 Ladywell Court.
Applications had been received from Ms Riddell for a porch and from Martin Riddell for outline planning permission for 9 dwellings.
VILLAGE NEWS
Clr. Stansfield reiterated her feeling that every household in the village should receive a copy of the Village News. She agreed to look into the provision of printing revenue from advertisements etc..
INDEMNITY FOR MEMBERS
Following receipt of a consultation paper from the office on the deputy Prime Minister on providing indemnity to relevant authority officers and members, Clr. Outhwaite asked that the Parish Council’s cover be checked.
GRASS CUTTING
There had been many complaints about the length grass had been allowed to grow between cuts this year, especially the six week period during the school holidays.
It was felt that the contractors should be asked to provide an extra cut next season., The clerk reported that she had still been unable to get a price from Mike Woodford, Highways Dept., for the P.C. being responsible for grass cutting within the 40 mph signs. She is to contact his Dept. once again.
SPEEDING VEHICLES
Much concern had been expressed about speeding in the village. The clerk had spoken to Area 1 Highways Dept. at County Hall to ask what could be done. She was advised to write in expressing our concern and asking that speed cables be fixed across the roads at danger spots. Clr Outhwaite drew attention to the problem of vehicles speeding to and from the school/crossroads. He advised the clerk to contact Sgt. John Lumbard regarding a meeting with Highways, which it was felt should be held to point out our concerns regarding vehicles.
CHURCH ROW SURVEY
Clrs. Stansfield and Outhwaite had carried out a survey of residents in Church Row regarding the parking problems. Seven replies had been received and most people felt that, whilst there was congestion because of some Church services, they were happy to tolerate this. More parking facilities would be appreciated. No-one wanted Church Row to be divided into two halves but some felt that a one-way system might help.
CLERK’S REPORT
The clerk suggested that the school children be asked to help plant bulbs donated to the village by Mrs. Dorothy Cole. Clrs. Archer and Stansfield to raise the matter at school after Ofsted.
A letter had been received from RDC regarding a substantial increase in the rent of the Allotment land. It was proposed that this increased from £110 to £250 p.a., backdated to April, 2002. Whilst it was appreciated that an increase was due, it was felt wrong to back date this to 2002 when our rents had been paid promptly for both 2002 and 2003.
A letter had been received fro LEA regarding the purchase of land for a village hall. The letter to be circulated to members.
The clerk reported on a query re.the burial of ashes. This had been successfully dealt with by the Funeral Director.
Correspondence had been received from DEFRA re. Rural services standard 2003, from YLCA re ‘Domain Names’ for councils, from Hambleton and Richmonndshire Rural Transport partnership re transport strategy, Richmondshire Parish Forums, The Local Channel re community websites, RDC re draft community strategy, a letter from Mike Woodford following our meeting with a member of his department, and from Clr. Heseltine regarding small grant applications for the coming year.
ANY OTHER BUSINESS
Clr. Hutchinson reported that a resident of the old peoples’ bungalows was worried about the plan to re-wire her bungalow. The clerk to contact Housing regarding this.
A street light was out - the clerk to report this.
Further complaints had been received regarding the parking of Nixon’s vehicles at the crossroads.
A leak in West Road was reported - the clerk to contact Yorkshire Water.
Clr. Archer reported that the children were now back in their school and felt that the Parish Council would be pleased with the work done. A visit to be arranged.
Clr. Stansfield reported that she had put a Broadband survey in every house.
Clr. Pink expressed his disappointment that the work on the new burial ground had not yet been completed.
The clerk to contact John Innes for the parish strimmer which he had not returned.
C.r Elrington reported that the winner of the Tidy Garden comp. Was Mr. Ray Hird, Mr. And Mrs. Cole were second and Clr. Archer, third. Highly commented were 14 St. James Close, Myrtle Cottage, Moor Road, 54 and 57 Moor Road.
There being no other business, the meeting closed at 9.45p.m.
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MINUTES OF THE PARISH COUNCIL MEETING Nov 2003
Present:- Clrs. J. Archer (chair), J. Stansfield, E. Hutchinson, V. Elrington, J. Outhwaite, R. Pink, Cty. Clr. M. Heseltine, 7 members of the public, J. Johnson (clerk).
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
PLANNING
As members of the public were present who wished to discuss the planning application in respect of Pittaway’s garage site, it was decided to discuss planning first.
Residents expressed their concern about the proposed housing development at the crossroads. The main concern was the height of the roof line of the proposed buildings. As the area is prone to flooding, it was felt that the footings would have to be raised to overcome this and consequently the roofline would he higher than at present. Other concerns were the proposed building materials, the access/parking problems envisaged, the view of the back of the development from the Green and the number of houses proposed. The clerk had already written to Planning Dept. expressing the PC’s concerns, but it was felt that she should now write asking for a site meeting.
The members of the public left after this discussion.
The chairperson and the clerk to attend at site meeting at the school with NYCC planning committee members. Objections had been received regarding the retrospective planning application regarding the positioning of a velux window.
Gillian Riddell had been refused permission for her proposed extension at 6 Swire Way. Mr. Swinbank had been granted full planning permission for the erection of two dwellings at Thorndale Farm. Martin Riddell had withdrawn his outline development proposal for Lime Garth, having been told that it would be refused before the planning meeting.
FINANCE
The current a/c stands at £6768.53. This includes burial of ashes and headstone fees in respect of H. Cone - £75.00 and our half yearly precept of £2182.50. Payment of £41.13 had been made to MacPlant for grass cutting. A fee of £141 had been paid to Mazars for the external audit.
No.1 a/c stands at £1295.97 and No.2 a/c at £716.49
AUDIT LETTER
A letter had been received from the Audit Commission asking for an assessment of RDC as part of the comprehensive performance assessment. The chaiur and clerk to complete the form.
CLR. STANSFIELD’S LETTER
Clr. Stansfield asked for the opinions of the councillors and their approval to send the letter which comprehensively covered the lack of services in our area.
COMMUNITY OPEN DAY
Clr. Stansfield updated the councillors on the plans for the Open Day to be held in the village from 10 a.m. to 4. p.m. on Saturday. Posters were to be placed around the village advertising the event.
RECYCLING UNIT FOR VILLAGE
Chris Rea of RDC had asked the clerk about a suitable site for a recycling unit within the village boundary. He had accompanied Gary Hudson, who came to a play equipment meeting, and thought that just inside the playing field would be a suitable site. The Parish Council was worried about broken glass around the area and instructed the clerk to tell Mr. Rea that the site was not thought to be suitable.
CLERK’S REPORT
Wickstead’s rep. had met with Gary Hudson of RDC and the clerk to discuss play equipment on the two sites. His tender arrived in time for the meeting and Clr. Archer took it to read and then circulate.
A letter had been received from Area 1 Traffic Management regarding our request for speed counters, and these were to be placed on the main roads in the village. Councillors commented on the placing of the counters, feeling that some were wrongly placed to catch speeding cars. The clerk to convey these comments to Traffic Management.
Clr. Heseltine had written regarding his Small Projects fund. The clerk to ask Mrs. Gladspone to e-mail forms direct to Clr. Stansfield for completion for this year’s application.
The village had done badly in the Best Kept Village competition, coming second from last in our class in the first round with only 73.67% and not qualifying for the final round. The clerk to give this result in the Village News.
An invitation had been received to attend the Annual Conference on the Richmondshire Local Strategic Partnership 0n 6th November - Clr. Stansfield had attended.
NY Police had initiated an Operation Ratcatcher campaign to give residents in the county an opportunity to support their local people by providing information to Crimestoppers. A poster had been put on the board.
A Seminar covering the Disability Discrimination Act 1995 is to be held on Middleham Key Centre on 21st November. No councillor was able to attend.
Three councillors were to attend the public consultation meeting at Newsham Village Hall regarding the A66 Dualling.
A letter of thanks had been received by the clerk for her efforts in getting the Over-50 Club a grant towards their trips.
A summary had been received of North Yorkshire’s submission to the Boundary Committee for a Unitary North Yorkshire.
Highways had requested comments on the draft route management strategy for the A1(M) Blyth - Gateshead.
ANY OTHER BUSINESS
Clr. Stansfield showed clrs. a Welcome leaflet which she thought would be helpful to new comers to the village. It was felt that this was a good idea; Clr. Stansfield to collate the information etc..
She also gave the clerk a news cutting on Yorventure’s grant scheme which she felt would be helpful to our playground equipment project. The clerk to obtain further details.
Clr. Pink suggested that the clerk obtain a copy of our Church’s Deeds for perusal. It was felt that not sufficient was known about who exactly owned what in our parish.
Following on from Clr. Stansfield’s letter, it was felt that both John Blackie and Harry Tabiner be invited to our January meeting. Clr. Stansfield to invite them.
Clr. Stansfield updated the Parish Council on Broadband facilities. It will be two years before the village has that facility if we wait for North Yorkshire. A feasibility study would cost in the region of £500.
She also reported that Melsonby Census was now obtainable on the web.
There being no other business, the meeting closed at 9.45 p.m. with the reminder that the next meeting is scheduled for 14th January at 7.30p.m.
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MINUTES OF THE PARISH COUNCIL MEETING Jan 2004
Present:- Clrs. J. Archer (chair), E. Hutchinson, V. Elrington, J. Stansfield, J. Outhwaite, Dist. Clr. J. Gill, Clr. J. Blackie (visiting), J. Johnson (clerk), one member of the public.
Apologies:- Clrs. M. Heseltine, R. Pink, Mr. H. Tabiner
Clr. Archer welcomed Clr. Blackie to our meeting and thanked him for making the time to come in his busy year of office as leader of the District Council.
Clr. Blackie went through the letter written by Clr. Stansfield, giving an explanation and promising action on the various points raised. He also advised a resident on action to take regarding an access query. On his advice, the clerk to write to Mike Wood ford (copy to Mike Masterman) regarding the grass cutting allowance, the matter having dragged on for two years. The clerk also advised to write to Geoff Thompson about the purchase of land for the village hall - this to be copied to Clrs. Blackie, Gill and Heseltine.
Clrs. Blackie and Gill then left the meeting as did the member of the public.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
These were to be covered under the appropriate headings.
FINANCE
The current a/c stands @ £6718.53, No.1 a/c @ £1297.29 No.2 a/c @ £717.33.
Burial fees of £75 had been received to be paid into the c/a. The clerk’s quarterly salary and expenses cheque was signed, as was £45 for membership fees for SLCC. John Proudlock had been paid £15 for repairing the flower trough and MacPlant had been paid £41.13 for grass cutting.
Clr. Elrington took the quotes and paperwork in respect of the work done by J. Innes on the new burial ground. Prices and work would be checked before the final payment made.
The hire fee for the Chapel Rooms had increased to £10.
It was decided to ask for an increase in our Precept of 10% for the coming year, bearing in mind probable costs incurred regarding a village hall site.
PLANNING
G. Riddell is appealing against RDC’s refusal of her plans.
B. Conachie has applied for off street parking in East Road. B. Pittaway has applied for change of use of outbuildings at Harelands.
Mr. & Mrs. Pratt have applied for a 2 storey gable extension in Church Row.
The letter from Tarn Bainbridge was discussed and it was decided that the P.C. should purchase the roadside field only, so long as we could also purchase the corner field belonging to Mrs. Pratt. If this was not possible, then both of Mrs. Stephens ‘ fields would be required. The clerk to write to Geoff Thompson as advised.
PLAYGROUND EQUIPMENT
The clerk brought the meeting up to date regarding playground equipment and sourcing of grants. Mr. Stansfield to be asked to pursue grant application.
CLERK’S REPORT
A letter had been received from the Allotment Association asking for help to run the Village Show. It was decided under FINANCE that £70 be given.
The clerk had received correspondence from DEFRA, NYPA, The Boundary Commission, YLCA, RDC on Comprehensive Performance Assessment, Richmond Councillors, and the Community Strategy for 2003-18. NYCC Guide to Winter Service in North Yorks., SLCC Suppliers Guide and Yearbook. A letter from the Headteacher of Melsonby School asking that the temporary bottle bank be resited as soon as possible, as she felt being on the playing field was hazardous., NYCC Best Value Performance Plan, A Unitary North Yorkshire, Pension Credit leaflets.
ANY OTHER BUSINESS
Clr. Hutchinson gave a report on the State of the District Debate which he had attended on 7th January.
Clr. Outhwaite felt that the clerk should write to the Chief Constable asking for new of our Community Policeman, who had not been seen for some time.
The clerk was to check on the progress made on obtaining a new contractor to carry out the work on the public footpath leading off West Road. Clr. Outhwaite reported that nothing had been done.
Clr. Stansfield reported that a Discovery Bus would be coming to the village monthly on a Wednesday between 3 - 7 p.m. A Youth Bus was also expected to be visiting this term.
There being no other business, the meeting closed at 9.45p.m., the date of the next meeting being confirmed as 10th March at 7.30.p.m.
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MINUTES OF THE PARISH COUNCIL MEETING March 2004
Present:- Clrs. J. Archer (chair), E. Hutchinson, V. Elrington, J. Stansfield, J. Outhwaite, Dist. Clr. J. Gill, Cty. Clr. M. Heseltine, J. Johnson (clerk)
Apologies:- Clr. R. Pink
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
The clerk reported that having telephoned Helen Shepherd three times, it was now confirmed that work on the public path from West Road to Jagger Lane would commence in the next financial year, a suitable contractor having been located.
No reply had yet been received from the Chief Constable regarding Commjnity Policemen.
FINANCE
The current a/c stands at £6047.50, No.1 a/c at £1297.29 and No.2 a/c at £718.06.
Cheques were signed for the Great North Air Ambulance appeal (£50), C.A.B. (£30), Melsonby Chapel for hire of rooms (2) (£20), Clerk’s salary and expenses (£237.75 and £7.05).
£200 grant had been received from NYCC for funding the Village News survey.
PLANNING
Mr. Conachie had been refused permission to create off-road parking. Nothing had been heard regarding the result of Ms G. Riddell’s appeal but Clr. Gill informed the meeting that the appeal had been overturned. Mr. & Mrs. Pratt had received building consent, as had Mr. & Mrs. Hill.
Mr. Pittaway’s applications for both the crossroads and Harelands were discussed by the Council.
SITE MEETING FOR VILLAGE HALL
Clr. Archer gave a resume of the meeting held with RDC representatives. The clerk had written to both Mrs. Pratt and Mrs. Stephens for their written agreement to negotiations to proceed. Mrs. Pratt’s solicitor had written back asking that Mrs. Pratt’s survey fees etc. be covered by the Parish council. The clerk was instructed to write back stating that conveyancing fees only would be paid for by the PC. LEA had also written back stating that funding would not be available from them as the future of the site as a proposed school was now in question.
VILLAGE GARDENS
It was decided that the Tidy Garden competition would be held towards the end of July. Clr. Elrington to organise a judge. Only gardens that could be seen from the public highway would be included.
BURIAL GROUND
The clerk circulated the letter she had written to John Innes and his reply. It was felt that as Clr. Pink had liased with Mr. Innes over the project, the clerk should give him all the papers and ask him to deal with the matter.
CLERK’S REPORT
After several phone calls, the broken glass in the telephone kiosk had been repaired.
MacPlant’s quote for grass cutting for 2004 had been received and was accepted by the Parish Council. Clr. Outhwaite suggested that MacPlant be asked to quote for cutting the verges in Jagger Lane up to the farm road as the area was used regularly by walkers.
Correspondence had been received regarding the Code of Conduct.
ANY OTHER BUSINESS
Clr. Stansfield suggested that we concentrate on getting funding for the St. James Close playground rather than for both that and the Moor Road playing field. The meeting agreed.
A resident of Sots Dyke Close had enquired about skateboarding facilities for children in the village. Funding was available for a bus to take the children to Richmond board park but when the clerk had mentioned this in the Village News, no interest was shown. The skateboards now going to Redcar.
New library times were in the pipeline with an improved service to the village.
Clr. Hutchinson felt that parent involvement was need to help run the Youth club sessions. The clerk to mention this in the Village News.
Clr Gill expressed pleasure that the Glebe Court play area was now mowed.
Money is available for input to the village youth from NYCC. Clr. Stansfield stated that money was available this year.
There being no other business, the meeting closed at 9.45 p.m.
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MINUTES OF THE AGM OF MELSONBY PARISH COUNCIL,May 2004
Present:- Clrs. Archer, Stansfield, Outhwaite, Hutchinson, Pink, Elrington, J. Johnson (clerk), Cty. Clr. M. Heseltine, Dist. Clr. J. Gill.
The clerk asked for nominations for the positions of chair and vice-chair.
Jan Archer was nominated by Clr. Elrington, seconded by Clr. Outhwaite
for the position of chairperson., and Clr. Elrington was nominated by Clr. Stansfield and seconded by Clr. Archer for the position of vice-chairperson.
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
MacPlant had quoted for cutting the verges in Jagger Lane and the PC had accepted their quotation.
FINANCE
The 2003/04 accounts were presented to the Parish Council, having been audited by Ian Stansfield. The accounts were accepted and the clerk was instructed to write a letter of thanks Mr. Stansfield for his work. The Form of Account was now to be sent to Mazars for the external audit.
Subsequent receipts were £110 from the Allotment Association, half yearly precept of £2400 and a VAT repayment of £65.98. The meeting agreed payments of £110 to RDC for the allotment field, £10 for hire of chapel room, £50 to the Village Sports Committee, £2000 to NRCP for the feasibility study, £5 to enter the Best Kept Village competition, and £164.50 to MacPlant for two cuts.
PLANNING
Permission had been received for permission to change garage into dining room at 3 Scots Dyke Close, resiting of oil tank at The Primary School, erection of second floor extension at Easby Cottage, Church Row, erection of agricultural equipment storage building at Layton Lane House, conversion of the garage at the crossroads into four dwellings, change of use from agricultural storage to office at Harelands. The application for outline planning permission at 10 High Row had been withdrawn.
Application had been made for extensions and alterations to 29 West Road. The Parish Council had instructed the clerk to write voicing their concerns regarding the development.
Members raised the question of work already carried out at Harelands without planning consent. The clerk had raised this point previously with Planning Dept. and had no response. Clr. Gill to investigate. He will also ask for a copy of the plan as passed for work at the crossroads so that an eye can bekept on progress.
FEASIBILITY STUDY
Clr Stansfield gave a report on the work undertaken by NRCP. 600 questionnaires had been sent out and 120 returned. She gave a resume of replies. A crime column would be written by P.C. Sam Grainger and it was suggested that small businesses advertise for £15 per year. Volunteers had come forward.
SKATEBOARDING
Nothing had been heard from Margaret Rutterford regarding the young people.
It was agreed that skateboarding had been adequately discussed at the Parish Meeting and councillors would await a report from Clr. Hutchinson.
SCHOOL CANTEEN
The clerk had been in contact with both NYCC and RDC regarding the school canteen which would be superfluous to requirements when the new canteen was built at the school. It was thought a possible site for a village hall and the Parish council’s interst had been registered with both authorities.
BURIAL GROUND
Clr. Pink reported on his meeting with John Innes who had agreed that some of the work was sub-standard. He had promised to carry out remedial work within the next three weeks. It was agreed that no further monies be paid until the work was done to general satisfaction. The clerk pointed out that she had a Form 6 which had to be countersigned by the church wardens and returned to the Diocesan \office when the work was completed. Mr. Innes progress was to be monitored.
SGT. O’NEILL’S VISIT
After several false starts by Richmond shire Police, Sgt. O’Neill visited the clerk to discuss the provision of a community policeman . Sam Grainger was our policeman but also had to cover many other villages, hence his inability to visit Melsonby on a regular basis. Sgt. O’Neill asked for a list of vulnerable people so that an eye could be kept on them. He also asked to be kept informed of village events so that the police could show a presence. The clerk had given him her copy of the Village News and also a copy of the Help Poster for newcomers to the village. (He thought this such a good idea that he proposed to ask his village (Scruton) council to prepare something similar!) He was keen to have villagers become more involved in neighbourhood watch and promised to get the Matrix speed unit into the village.
VILLAGE HALL SITE
After a letter and an e-mail to Latimer Hinks, the solicitors had replied to state that Kath. Pratt was in contact with a valuer regarding the cost of a valuation. Latimer Hinks would be in touch when they hd heard further from Mrs. Pratt.
SALE OF OLD CHURCH OF ENGLAND SCHOOL
Correspondence had been received from the Dept.for Education and Skills regarding the order made by the Diocese of Ripon and Leeds in respect of the old school It was felt that a great asset to the village had been lost and disappointment was felt that no money would be received by the village in general. The money would be administered by the trustees of the Melsonby Church of England Religious Education Fund.
CLERK’S REPORT
The clerk reported that she was concerned that, despite contacting RDC Legal Officer, so new lease had yet been received.
Area 1 Traffic Office had been e-mailed, giving clrs. comments on the speed check. Clr. Heseltine expressed surprise that we had not be consulted as to where the traffic should be monitored.
The clerk had spoken to Mrs. Bradley regarding our concerns about her having to cross the A66 with her 5 year old daughter in order to get to school. The clerk was instructed to write to Colin Taylor at Richmond Police station with copies to Clr. Heseltine, William Hague M.P. and Cynthia Welbourn, Director of Education regarding the dangers Mrs. Bradley faced each day.
Clr. Heseltine had to leave for another meeting but offered to set up a meeting with Mike Woodford regarding our outstanding complaints against Highways Dept. The clerk to let Clr. Heseltine have a list.
A report had been received of rats in the beck. The clerk had reported the matter to RDC, who had carried out a check but couldn’t see any sign of an infestation. Northumbrian Water would be contacted by RDC and asked to check their drains in the area.
A suitable contractor had been located by NYCC to carry out work on the public bath West Road/Jagger Lane. It was hoped that a quote would be received soon.
A poster had been received regarding the European Elections.; information regarding Wheels 2 Work; Hambleton & Richmondshire Rural Transport Partnership. Clr. Heseltine had written a yearly report which the clerk would circulate to members. The results of the Melsonby Ward Housing Need Survey had been published - circulated to clrs. Newsletter from Hambleton & Richmondshire Primary Care Trust. Parish forum Schedule 2004/5 was circulated. Correspondence from the Standards Board for England had been received. Letters of thanks from CAB Great North Air Ambulance and the Allotment Association for donations made. Forms were completed for entry to the Best Kept Village competition. Beverley Angus, Carl Outhwaite and Amanda Payne were to be nominated for a Young Sportsperson of the Year award.
DATES OF FUTURE MEETINGS
14th July, 2004, 8th September, 2004, 10th November, 2004, 12th January, 2005, 9th March, 2005, 11th May - Parish Meeting at 7.00p.m. and AGM immediately following.
All Parish Council meetings to commence at 7.30p.m. and to be held in the chapel rooms.
ANY OTHER BUSINESS
The clerk was instructed to ask MacPlant to cut the grass the following week, then the Wed/Thurs. before Sports Day on 5th June.
Clr. Stansfield said that whilst Parish Councils could not apply for a grant from Living Spaces for the playground, Sports Committees could, so the paperwork had been passed on to that committee.
Clr. Gill confirmed Clr. Heseltine’s comments that Eddie Hayward should have consulted the Parish council about the speed check.
Clr. Pink complained about the problems he had experienced in trying to contact a policeman at Richmond.
As Clr. Pink was going to be away for some time, it was agreed that Clr. Elrington become a signatory for the Council’s accounts.
Clr. Gill to look into the chance of getting a litter bin for the playing field.
Clr. Hutchinson complained about the mud on the road at High Langdale after a recent event. The clerk to find out who to complain to.
Details were given of a personal data pack which could be kept in the fridge and were distributed through Life Line.
There being no other business, the meeting closed at 9.35p.m.
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MELSONBY PARISH COUNCIL July 2004
Present:- Clrs. J. Archer (chair), E. Hutchinson, J. Stansfield, V. Elrington, J. Outhwaite, J. Johnson (clerk).
Apologies:- Cty. Cllr. M. Heseltine, Dist. Cllr. J. Gill, Cllr. R. Pink.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
The clerk to contact Helen Shepherd (County) to ask if a date had been set for the work to commence on the public footpath from West Road to Jagger Lane.
FINANCE
The current account stood at £7757.15. The clerk’s quarterly salary of £237.75 and quarterly expenses of .£39.94 (inc. Jet printer) had been paid, together with a cheque for £194.46 to MacPlant. An Inscription fee of £20 had been received in respect of Elise Currie
No.1 a/c stood at £1300.53 and No.2 a/c at £719.86.
The Audit Office had phoned to say that our accounts were in order, but could not be signed until 16th August, which was the designated date for approval.
PLANNING
Beverly Booth had e-mailed to say that she would be in Melsonby during the current week and would look at the tress by Pittaway’s development at the Crossroads.
Planning applications had been received in respect of a wildlife pond at Harelands and further plans in respect of 29 West Road.
Planning permission had been granted in respect of improvements to drive access at 27 West Road, construction of all-weather riding arena at Moor Farm, erection of garden shed at 7 Glebe Court, livestock building at Low Grange, 2-storey extension to 15th West Road, first floor extension at 5 Church Row, low level cement silo at Low Grange Quarry.
Prior permission is not required to erect an agricultural storage building at High Grange.
The original plans for 29 West Road were refused.
SKATEBOARDING MEETING
Clr. Hutchinson gave a resume of the meeting. He felt that it had not been of much help to the village, as the cost involved in providing even temporary facilities was too prohibitive. The meeting had not been well attended.
MEETING WITH CLLR. HESELTINE AND MIKE WOODFORD - HIGHWAYS
Clr. Archer reported on the meeting held with the above. Mike Woodford had obviously not previously seen the areas brought to his attention, even though he had agreed to the various work some months ago. It was hoped that having actually seen what we were complaining about, he would initiate some action.
NEW BURIAL GROUND
The clerk reported that no remedial work had been carried out by John Innes. As Cllr. Pink had been liasing with him previously, the clerk had asked Clr. Pink to contact Mr. Innes about the situation.
CLERK’S REPORT
Nothing further had been heard from Simon Bainbridge re. the Jagger Lane site. He had promised to contact the clerk as soon as he had heard further from Mrs. Pratt. It was suggested, and agreed, that Cllr. Stansfield have a word with Martin Pratt to try to clarify the matter.
The new allotment lease had been received. The clerk had given a copy to the allotment Assoc.
The clerk had been informed of the road closure in order to facilitate tree lopping because of the four high loads expected through the village over the next three weeks.
Cllr. Outhwaite completed a Planning Enforcement questionnaire for RDC.
ANY OTHER BUSINESS
Mr. Humble had complained that the Council operatives had thrown the lopped branches into his garden. Cllr. Stansfield to check that these had been removed, otherwise the clerk to contact County.
Cllr. Stansfield reported on the meeting held for First responders. 6 residents from Melsonby had attended; 12 people were needed to make the course viable. She also reported that there had been a satisfactory response to County Education requirements.
Cllr. Outhwaite reported that his son Carl had won an RDC Young Sportsman award following the P.C.’s nominations. Congratulations were extended. The clerk to mention the award in the Village News.
The clerk to contact RDC and ask again if it is possible to have a bin for the playing field.
The clerk reminded cllrs. that the next meeting was to be held on 8th September.
There being no other business, the meeting closed at 9 o’clock.
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MINUTES OF PC MEETING 08/09/04
APOLOGIES
Apologies for absence were received from Cllr. J. Outhwaite and Dist. Cllr. J. Gill.
PRESENT
Cllrs. J. Archer (chair), J. Stansfield, E. Hutchinson, V. Elrington, R. Pink, Cty. Cllr. M. Heseltine (who left at 8.30p.m.) J. Johnson (clerk). Two members of the public.
Before the meeting was officially opened a lengthy discussion took place regarding the skateboarding problem and the vandalism around the bus shelter Mrs. Payne had cleaned the bus shelter on several occasions and asked if the Parish Council would provide gloves and disinfectant as she was having to clean up human excrement. She was thanked for her work and it was agreed to purchase whatever was needed to keep the shelter clean.
The skateboarders were boarding outside people’ homes for several hours at a stretch, the continuous noise being a nuisance. Clr. Heseltine said that he would have a word with the police about the situation.
The two members of the public left after the discussion.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
The clerk had been in touch with RDC regarding a bin for the playing field. She had been asked to submit a plan as to position of bin and distance from road and other bins. It was agreed that she ask that the bin be sited just inside the gate.
FINANCE
The Community Account stood at £7070.53, No.2 a/c at £1300.53 and No.2 a/c at £719.86.
The clerk’s quarterly salary and expenses totalling £265.48 were agreed as were £10 for hire of the chapel room, £175 to Zurich Insurance, £184.43 paid to MacPlant for August and the same amount for September, £30 to Tidy Gardens prizewinners and £143.35 to Mazars, the outside auditors.A note had been received from Mike Woodford to say that we would be receiving £245.16 towards grass cutting.
PLANNING
Planning consent had been given to Mrs. Nicholson at The Caravan, Mr. Pittaway for the construction of a wildlife pond at Harelands and to Mr. Wilkinson for the alterations to 29 West road on amended plans.
Applications had been received for alterations to 6 High Row, stables to offices at Harelands, alterations and extensions to 12 Glebe Court, alterations and extension to Central Villa, and for the erection of a sunroom/conservatory at Harelands.
Amended plans had been received for the school hall and kitchen extension at the school. The Parish Council had had no comments to make as it was felt that the work was needed. However, RDC had objected to the proposals and Clr. Heseltine discussed at length the problems that had arisen and the objections from nearby residents. The chair of the school’s building committee had expressed his annoyance that he had not been informed of the site visit which had recently taken place.
NEW BURIAL GROUND
Clr. Pink had discussed the situation with John Innes, who had sadly suffered a bereavement in August and had felt unable to work for several weeks because of his partner’s illness. He had promised to replace the handrail and generally bring the work up to standard. Clr. Pink to keep in touch with him.
CLERK’S REPORT
It had been agreed to provide a taxi for the young child who had to cross the A66 to school each day. A delay had now arisen in that County had yet to decide which taxi firm to use.
A quote had been received from Wicksteads for playground equipment.
A letter had been received from RDC re. A suitable name for the new development at the crossroads - the Parish council suggested 1 - 4 The Green.
Application forms had also been received for new street lighting. The clerk to apply for a light at the top of Moor Road and ‘ The Green’.
The electricity board were proposing to run a cable underground at the allotments. The clerk had checked with the Allotment Association, they had agreed with the proviso that the trench was hand dug.
Clr. Heseltine had written regarding his Small grant fund - the clerk to apply for application forms. It was suggested that a seat be purchased for the new burial ground.
Correspondence had been received regarding public rights of way, CAB AGM, RDC Management Review, Review of open spaces which may belong to Richmondshire, sites for wind farms, letter from Ms. Sayers regarding the bus shelter, local government reform, affirmation of marriage vows, Skipton Food Festival, A66, and Communigate.
The clerk had complained the RDC about the state of Mr. Currie’s garden, he had taken down the railings and parked a car in the tall grass
The clerk to write to Margaret Sayers thanking her for her letter.
ANY OTHER BUSINESS
Clr. Hutchinson was to chair another skateboarding meeting. He had doubts as to its success.
Complaints had been received about the state of the beck. Mr. Pittaway had agreed to clear the beck if we would get rid of the rubbish.
Mrs. Falvey had complained about the state of her grass verge. She felt that the Council should pay for its maintenance.
The hedge around the chapel garden was overhanging the path to St. James clse. The clerk to inform Mrs. Everard.
Clr. Stansfield gave an update on the First Responders scheme.
The Newsletter was to be free in November and flyers distributed to every house which did not now receive a copy.
Clr. Stansfield felt that we should apply for funding for a better photocopier.
A complaint had been received regarding the rotten and missing guttering on the council garages. The clerk to contact RDC.
The clerk also to contact GPO regarding more collections and a post box with a larger opening.
There being no other business, the meeting closed at 9.45 p.m.
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