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Minutes of Parish Council Meetings 2003/4
Melsonby Methodist Primary School
PC MEETINGS MINUTES 2005
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9TH MARCH, 2005
PRESENT:- J. Archer (chair), J. Stansfield, E. Hutchinson, R. Pink, Dist. Cllr. J. Gill
Four members of the public, Mr. P. Featherstone (RDC), J. Johnson (clerk)
APOLOGIES:- Cty. Cllr. M. Heseltine, Cllr. V. Elrington, J. Outhwaite
Mr. Peter Featherstone of RDC Planning Dept. gave an interesting and informative talk on Planning matters and distributed copies of “A Guide to the Planning Process”
A lively question and answer session then followed.
Mr. Featherstone left the meeting at 9.00p.m. and the business of the meeting proceeded.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were approved and signed.
MATTERS ARISING
The clerk had written to the occupants of 5 High Row re. the conifer hedge adjoining West Road. No response had been received.
Nothing had been received from Rachel Dean ref. the skateboarding meeting.
It had been ascertained that the stone wall across the village green boundary with Mrs. Cone’s property belonged to the Parish Council - Gilbert Hird having built it for the council. It was decided to remove the coping stones for a length of 6’. The clerk to contact Mrs. Cone before the work is carried out.
FINANCE
The Community a/c stood at £1660.31, No.1 a/c at £1306.84 and No.2 a/c at £723.35.
Cheques were signed for the clerk’s quarterly salary and half yearly expenses. Cheques were also signed for hire of the Chapel room - £10 and £50 donation was agreed to The Great North Air Ambulance.
The clerk had received cheques totalling £440. from Christine Chilton and Gary Horn, being monies received in memory of their father, Bas. Horn. The money was donated to the Playground Improvement project, as was some £250 being half the collection taken at the funeral service. This last money still to be received from the Church Treasurer.
PLANNING
Full planning permission had been granted for the erection of two agricultural workers dwellings at Middle Caves Farm - Alterations and extension to 1 High Row - erection of conservatory and bin store at Beech Tree Cottage, West Road.
Listed building consent for enabling work at the Primary school had been withdrawn.
An application had been received for antenna and transmission dishes at Diddersley Hill - conversion and extension to existing barn conversion at Langdale Hall to provide 3 dwellings - vehicular access at 30 Moor Road - new access, parking and extension at 5 High Row.
YOUTH MATTERS
Information on Youth Matters was circulating cllrs.
The clerk had not heard from the secretary of the committee set up to spearhead the work to be done in the village regarding provision of skateboarding/general activity area on the playing field.
HOUSING SURVEY
The RDC housing survey was briefly discussed.
DATE FOR CLLR. BLACKIE
As the next meeting of the Parish Council would be the AGM in May, it was felt that the clerk should write to Cllr. Blackie thanking him for his ongoing interest in the village and proposing that he visit during the summer. The clerk to provide meeting dates for the 2005/6 year when decided.
CLERK;S REPORT
The clerk had written to MacPlant for a quote for the coming season, but had not yet received a reply.
The work on the public path from Jagger Lane to West Road had still not been done although the clerk had been assured that the work was scheduled within this financial year. The clerk to contact NYCC Environmental Unit.
Papers relating to the launch of the Second Homes Discount Fund 2005/6 had been received for comment. Cllr. Stansfield felt that the clerk should make mention of the need for wrap around child care in the village.
Literature had been received re the Richmondshire Sustainable Development strategy - the Biodiversity action Plan - information meetings re keeping the NHS local - Vibrant Local leadership - NYCC Local Transport Plan - tourism Support Structures in York and North Yorkshire - Richmondshire road Show 0 NYCC Council Plan - DEFRA - Public Rights of Way Improvement Plan - Audit of Crime and Disorder and Drugs - Freedom of Information Act 2000 - Outline of Mneasures for clean neighbourhoods and environment bill - RCVS Newsletter - NEDL - Highways annual Report 2003/4 - Implementation of the Scheme of Delegation in Respect of Delegated Planning applications. - Standards Board - a Code for the future - Corporate Property challenge - Open Spoace within the Parish.
EMERGENCY CATERING FOR ELDERLY
It was felt that in view of the recent power cuts, contingency plans should be in place to help those people without the means of heating their homes or making a hot drink. It was proposed that the Council purchase a two-ring gas burner and that after obtaining permission to use the school canteen, residents should be informed via,.the newsletter and notice board that hot drinks would be available in the canteen. Apparently, the W.I. had offered to supervise this. It was also suggested that one or two cheap room heaters should also be purchased for loan.
ANY OTHER BUSINESS
Cllr. Stansfield felt that a Time Bank might be of use to many residents of Melsonby in that those driving elderly people to the surgery, for example, would be paid back by that person offering to babysit or some useful reciprocal offer.
Cllr. Pink asked that the clerk again contact Highways Dept. about the provision of a grit bin at the corner of Glebe Court
A complaint had been received that senior citizens were unable to use their bus passes to go to the surgery as concessionary fares were not available prior to 9 a.m.
There being no other business, the meeting closed at 10.20p.m.
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AGM OF MELSONBY PARISH COUNCIL 11/05/05
Present:- Cllrs. J. Archer, J. Stansfield, V. Elrington, E. Hutchinson, J. Outhwaite; Dist. Cllr. J. Gill, J. Johnson (clerk).
Apologies:- Cllr. R. Pink, Cty Cllr. M. Heseltine
The clerk asked for nominations for chairperson for the coming year.
Cllr. Elrington nominated Cllr. Archer and was seconded by Cllr. Hutchinson
The clerk then asked for nominations for vice-chair. Cllr. Elrington was nominated by Cllr. Hutchinson and seconded by Cllr. Outhwaite.
The Minutes of the last Meeting were agreed and signed.
MATTERS ARISING
The clerk had still not received a response from the occupiers of 5 High Row re the conifers
The clerk had not spoken to Mrs. Cone regarding the boundary wall.
Nothing had been heard from the secretary of the Youth group - the clerk to try and make contact.
As Cllr. Blackie had been re-elected, it was suggested and agreed that the clerk write to him with the dates of forthcoming meetings.
The quote from MacPlant had been accepted.
The clerk had been in touch with NYCC regarding the work on the public path from West Road. Bad weather was the excuse given for the work not being done. The clerk to again get in touch with the department.
Highways will provide a grit bin for Glebe Court in the autumn.
PLANNING
Applications had been received for a porch and walling at 1 Parkshill Court. An application for 5 High Row had been withdrawn. Mr. Chilton had received full permission for new vehicular access at 30 Moor road. The Zizzlers’ had received full permission for a bungalow at 10 High Row. Full permission had been granted for Central Villa extension and had also been granted for a carport at 3 Scots Dyke Close. An amended application had been received to build in a redundant door between 6/8 High Row. A new application had been received for work at Langdale. An application for a conservatory had been received for rear of 50 Moor Road. Listed building consent applied for for demolition of boundary wall and cobbling/paving of frontage of 6 High Row. Full permission had been applied for for change of use from agricultural land to domestic curtilage 80 Moor Road. Approval was not needed for |Orange mast at Diddersley Hill. Renewal of temporary permission for erection of 2 box stables at OS field 4453 was made. Application for a conservatory at Kilton Lodge and proposed amendments to window design and addition of 2 windows in north and south elevations.
FINANCE
The internal auditor had agreed the accounts and the clerk asked that members of the Parish Council accepted them as correct. The accounts ere agreed and signed by the chair and clerk, as were copies to send to Mazars, the external auditors.
The clerk’s salary was agreed at £1200.00 p.a.
A letter of thanks had been received form Gt. North Air Ambulance
A quote had been received from ProntaPrint for printing ‘What happens when the lights go out’. This was approved.
A letter had been received from Christine Chilton confirming the amount of money given in memory of her father - Basil Horn.
An appeal had been received from Victim Support for funding. It was decided not to donate to the cause.
MacPlant had been paid £184.48 for two cuts and cheques were also signed for hire of the room and the clerk’s salary.
Following reports that RDC may make Melsonby responsible for the playing fields and equipment, the clerk had consulted the insurers who said that our premium would, at least, double should we need insurance for these areas.
CLERK’S REPORT
A letter had been received from the Cockin Trust asking if we would nominate Brian Hird for a further two years on the Trust. Members agreed to do this. The clerk to write informing Mrs. Selby of their decision.
Corporate Property challenge - our two playing area are being kept as such. No mention was made of the council garages, nor the allotments which are covered under a separate government act.
The faculty agreement for the burial ground was signed by the church wardens on 27th April.
The clerk had attended a meeting of parish clerks concerning RDC’s corporate policy. All clerks had left their phone numbers in case contact needed to be made in the future.
Preconsultation draft of Local Development framework had been received. Also a letter re winter services asking for any suggestions. The clerk to remark on the Moor Road to A66 policy.
A brochure had been received regarding Trafalgar weekend - cllrs. decided not to make a celebration of the event.
Suggestions were asked for for recipients of the Richmondshire sports awards.
DATES OF NEXT MEETINGS
The following dates were set for the remainder of 2005 - 6th July, 14th September, 16th November - all at 7.30p.m.
ANY OTHER BUSINESS
Cllr. Stansfield said that a new printer head was needed. It was agreed that the macine be offered to the school and the Parish Council to have use of it as needed.
Mrs. Selby had asked when the church steps were to be repaired. The clerk to again contact Mike wood ford and ask what progress had been made on that and the kerbing in the village.
Cllr. Stansfield mentioned that a group of long-term employed were featured in The Recorder as being available for small jobs in the county. The clerk to investigate
The possibility of the land occupied by Durham Transport being used for housing was confirmed. Cllr. Pink had sent a message stating that an architect was drawing up plans for the site.
There being no other business, the meeting closed at 9.05 p.m.
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MINUTES OF PC MEETING HELD ON 06/07/05
Present:- Cllrs. J. Archer (chair), J. Stansfield, J. Outhwaite, V.Elrington,
E. Hutchinson, Dist. Cllr. J. Gill, Cty Cllr. M. Heseltine, Rev. P. Clarke, 5 members of the public, J. Johnson (clerk).
Apologies:- Cllr. R. Pink.
Rev. Clarke spoke to the meeting about the closure of the chapel rooms. He explained that the congregation of four had been unable to carry on any longer and were to worship at Barton chapel. The building would keep open until the end of August to give organisations in the village the opportunity to find alternative venues, but emphasised that the chapel would definitely close its doors on 31st August. Fundraising methods were discussed as was leasing the building for a period of time to see if it was viable. Rev. Clarke pointed out that as a Charity, the Methodist Church must sell to the highest bidder. Following his departure, it was agreed by the meeting that the clerk write to him asking if the Church would be prepared to lease the building to the village and ,if so, what the terms would be.
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed.
MATTERS ARISING
The public footpath from West Road to Jagger Lane field should have improvement work carried out this week. The clerk to monitor progress. The clerk had met with David Coxon, the contractor, and Andrew Hall from NYCC who had agreed a date for the work.
The working group of long term unemployed (mentioned in The Recorder) were unable to carry out work more than 40 miles from their base at Malton.
A meeting had been held on site with Durham Transport representatives and interested parties and it was promised that the architect would contact the clerk when firmer plans were available for discussion.
FINANCE
It was agreed that the usual £50 be donated to the Village sports committee.
Cheques were signed for the clerk’s 2monthly salary and expenses
£25 had been received for the interment of the ashes of Mrs. Margaret Chambers.
The Community a/c stood @ £4514.77, No.1 a/c @ £1314.67 and No.2 a/c @ £723.35
PLANNING
An application had been received from B. Pittaway for proposed car park and courtyard at Harelands.
Cllr. Archer had attended a site meeting in respect of a planning application at Thorndale and reported on the meeting.
Retrospective application had been made for the wall at 4 Parkshill Court; Planning Dept. had refused the application.
The clerk was waiting to hear further from Philip Round, architect for DCT, as mentioned in Matters arising.
Mr. Pratt had been granted full permission for the work at Langdale.
Mr. Armitage had been granted renewal of planning permission for the erection of 2 No. Box Stable and storeroom at OS field 4453 - West Lane.
Mr. Smith had been granted full permission for the erection of a porch and stone wall at 1 Parkshill Court.
Mr. & Mrs. Williamson had been granted permission for change of use from agricultural land to form extension to domestic curtilage.
VILLAGE BUS ROUTE
Cllr. Stansfield had been in touch with the bus company regarding the lack of a timetable in the village. The clerk to write asking if the bus could sometimes be routed via Gilling and Melsonby rather than Skeeby - cllr. Stansfield to give the clerk the correct address.
MEETING WITH BECKY ALLAN - PROGRESS REPORT
The clerk had written to Gary Hudson with the dimension of the field where it was proposed equipment be erected. Cllr. Hutchinson had measured to site and a copy of his plan sent with the letter.
Nothing had been heard from Rachel Dean, the secretary of the Melsonby Playing Field assoc.
CLERK’S REPORT
The clerk had asked MacPlant to cut the grass a few days prior to the village sports.
She had met with Mr. & Mrs. Armitage re a suitable burial plot for their stillborn son. The PC agreed that every effort be made to accommodate their ideas.
At long last, Richmondshire had finalised the transfer of the bus shelter to the Parish Council - several years after we were told we had responsibility for it.
Various reviews, letter s and leaflets had been received concerning matters of interest to the parish and these were discussed at the meeting.
ANY OTHER BUSINESS
It was agreed that Clr. Stansfield would print a flyer regarding a open meeting to be held in the village on 14th July regarding the closure of the chapel and she, cllr. Archer and the clerk would distribute them to every house in the village.
Cllr. Archer had received a letter from Mr. & Mrs. Bottle regarding various matters of concern in Glebe Court. The clerk to investigate and contact the Bottles.
Cllr. Stansfield pointed out that \Melsonby did not feature on the official map for the area.
The clerk to enquire as to why the Aldbrough road is to be closed for up to three weeks.
Enquiries also to be made regarding the travellers camped in Lawson’s quarry by Barton Interchange.
The date of the next meeting is 14th September, venue yet to be decided.
There being no other business, the meeting closed at 9.15p.m.
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MINUTES OF THE PC MEETING 14/09/05
Present:- Cllrs. V. Elrington, E. Hutchinson, J. Outhwaite, J. Stansfield
R. Pink, Cty Cllr. M. Heseltine, one member of the public, J.
Johnson (clerk).
Apologies:- Cllr. J. Archer, District Cllr. J. Gill
MINUTES OF THE LAST MEETING
The Minutes of the last meeting were agreed and signed by vice-chairman V. Elrington in the absence of Cllr. Archer (chair).
MATTERS ARISING
Thanks had been received from members of the public for the way the Parish Council had responded to the issues raised at the last meeting.
The work on the public footpath from West Road to Jagger Lane has been completed.
The clerk is still awaiting an address from Cllr. Stansfield ref. the re-routing of the Skeeby bus.
The clerk had contacted Gary Hudson who was uncertain about attending this evening’s meeting. The clerk to contact him to arrange a time suitable to him to visit the village.
Following receipt of a letter from Mr. & Mrs. Bottle regarding Glebe Court playground and pavement, the clerk had contacted RDC and Highways Dept., both depts. had promised to look into the matter. The clerk had phoned Mrs. Bottle and given her an update of the situation.
FINANCE
The c/a stands @ £3529.89, No.2 a/c @ £1314.67 and No.2 a/c @ £727.68
Cheques were signed for the clerk’s salary and MacPlant for grass cutting.
Since the last meeting cheques had been sent to MacPlant for grass cutting, Zurich Insurance - the premium this year being £185.00 - Tidy Gardens prizes of £30.
£15 had been received for the interment of a stillborn baby - Harry Armitage - and £30 for a headstone for Wendy Vart.
A letter had been received from First Responders for help and Cllr. Stansfield, who is a first responder, spoke of the group requirements.
An invitation had been received to join the Local Sports council again and it was agreed to join at a fee of £5.oo.
PLANNING
Retrospective planning permission for a wall at 4 Parkshill Court had been refused.
Full planning permission had been granted for the erection of a conservatory and two storey extension to rear of dwelling and erection of single storey extension to side of dwelling at 6 Glebe Court.
Listed building consent given for work at Whartons Farmhouse
Application for erection of Horse training facility and worker’s dwelling at Thorndale Farm had been withdrawn.
Full planning permission had been granted for the replacing and resiting of an oil storage tank at 46 High Row.
An application had been received for the erection of 2 detached dwelling with associated garaging/parking facilities at the rear of Church Row. The clerk understood that this had been refused, although formal notice had not yet been received from Planning Dept.
An application had been made for a revised scheme in respect of The Caravan site on Moor Road.
Application had been made for a domestic garage at The Barns , East Road.
NYCC Environmental Services had written regarding the proposed extraction of Sandstone and associated ancillary activities at Carkin Moor Quarry.
METHODIST CHAPEL
Cllr. Stansfield presented to the meeting a questionnaire which she proposed circulating to every household in the village regarding demand and support for a community building. Members agreed on the format and once results had been obtained, Cllr. Stansfield would draw up a report which, if favourable, could be presented to the Methodist Meeting at the month end. The clerk to contact Rev. Clarke asking if it would be possible for a member of the committee to attend the meeting in order to answer any queries. Mrs. Liz Donoghue attended the meeting as she was on the committee with Cllr. Stansfield and would be involved with the questionnaire.
DCT SITE
Chris. Calvert of Pegasus had contacted the clerk asking for further comments following the meeting of to-day’s date. It was felt that the time had come to arrange a public meeting to which everyone could attend and air their views. The clerk to let Pegasus know of our decision and ask for suitable meeting dates, given that we would need time to let villagers know of the meeting.
PLAY
Gary Hudson did not attend the meeting so cllrs. were unable to ask questions regarding the viability of our leasing the play areas. Rachel Dean, secretary of the Playing Field Group had responded to a query from the clerk replying that her group had done nothing as it was waiting for the Parish Council to decide whether or not to lease the land.
COMMUNITY BUS
Cllr. Stansfield felt that as the various organisations in the village were having difficulty in finding a meeting place, it might be useful to organise a bus to take folk to halls in neighbouring villages - the Over-50s were not keen to move out of the village.
CLERK’S REPORT
Correspondence had been received regarding Integrated Waste Management Strategy; Keep Richmondshire clean campaign (together with posters regarding rubbish and dig fouling; Plans for our ‘local’ tip; How clean is Richmondshire Review; arrangements for Richmondshire area committee meetings; Sustainable Communities Bill;Crime Reduction Strategy 2005 - 2008;RDC Youth Strategy 2005 - 2008;North Yorkshire together - A strategy for local communities 2005 - 2008;Energy Efficiency Advice Centre;Adult and Community Learning; RDC Council Plan 2005 - 2010; letter from Cllr. Heseltine regarding the work on the A66 and an invitation to apply once again for a grant for a local scheme; results of the Tidy Garden competition were received and discussed.
ANY OTHER BUSINESS
Cllr. Hutchinson complained that the play bus was unable to park off-road on several evenings because of Christopher Waller’s car being parked on the hard standing by the canteen. He had been asked to remove the car and had refused. The clerk was instructed to write to Mr. & Mrs. Waller asking that their vehicles be parked on the public highway. If they did not comply, RDC, police and the education dept. would have to be informed.
It was decided that as various topics needed an early response, the next Parish Council meeting would be held on Wednesday, 12th October, in Melsonby School.
There being no other business, the meeting closed at 9.30p.m.
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MINUTES OF PC MEETING 12/10/05
PRESENT;- Cllrs. J. Archer (chair), J. Outhwaite, E. Hutchinson, J. Stansfield
R. Pink, Dist. Cllr. J. Gill, J. Johnson (clerk).
APOLOGIES;- Ct. Clr. M. Heseltine, Cllr. V. Elrington (for part of meeting)
MATTERS ARISING
Cllr. Stansfield gave the clerk the contact details for applying to re-route the Skeeby bus.
Everards have cut back their hedge, residents are finding their homes much lighter.
FINANCE
The clerk had not yet received the latest bank statements but stated that the accounts stood as last month other than the general account which had received our half yearly precept of £2520.00 and a cheque from Christine Chilton for £72.69, bringing the total donations in memory of Bas Horn up to £1000.00. Payment were made to the clerk for salary and expenses and to MacPlant for grass cutting.
PLANNING
Full planning permission had been granted for the demolition of existing steel frame to Salt Barn and replacement with new steel frame at Kneeton Corner Motorway Compound. The clerk stated that she had never received an application for this development.
Applications had been received for the erection of a wind turbine at Harelands and outline application for the erection of horse training facility and worker’s dwelling on land to the north of East Lane, Melsonby.
Cllr. Outhwaite commented that when Farnaby’s application for a house on East Road was submitted, it was considered urgent. It was decided that the clerk should write to ask why, in view, of such urgency, no building work has commenced.
Although the clerk had contacted planning regarding the work being done on Richardson’s property in West Road and had been told that no permissions were required, it was decided that she should contact Planning Dept. in writing regarding the work being done.
PLAYING FIELD
The clerk had left a phone message for Gary Hudson and followed up with an e-mail when he did not reply to our request for a meeting. Hs reply to that was that he felt that the Parish Council would discuss the options on leasing and it was up to the PC to contact the legal officer for RDC for further talks. He would, however, meet with us if we so wished - which was what had been requested by us initially. It was agreed to go direct to the legal officer with an offer to lease the playing field at a peppercorn rent, being responsible for maintenance etc., and to also ask if we could lease the children’s playground in St. James Close.
DCT SITE MEETING
The clerk had still not heard from the school, regarding public safety capacity for the proposed open meeting regarding the site. The use of The Black Bull had been kindly offered and posters would be put up in the village, a notice on the Board and an insertion in the D&S Times to the effect that the meeting would be held in the pub on Monday, 24th October, at 7.30.p.m.
CHAPEL
Rev. Clarke had replied that the chapel would have to be sold to the highest bidder but would, in fact, welcome a definite proposal from the Parish Council re leasing for some time. The clerk was instructed to write offering to lease the building for one year at a rental of £1000 with a view to purchase at the end of this period.
VENUE FOR FUTURE PARISH COUNCIL MEETINGS
As the caretaker opened up in the evenings as a goodwill gesture to the PC and did not like a late finish, it was decided to ask if the canteen could be used rather than the school. Cllr. Hutchinson to make enquiries and contact the clerk when a decision had been made.
CLERK’S REPORT
An invitation had been received from Melsonby School to attend the Open Afternoon on 14th October.
The clerk asked if the PC was to apply for funding from Cllr. Heseltine’s fund this year - no decision was made.
A letter had been received from RDC re a certificate of lawfulness in respect of Thorndale Trout Farm.. The PC felt unable to supply any information.
The clerk had checked with Zurich Insurance in order to be doubly sure that no other organisation could operate under the umbrella of our policy.
Information had been received re the re structuring of Highways Dept. - Mike Woodford was still our Area Manager.
A questionaire had been received querying what local physical activities there were for handicapped people in the area.
A leaflet had been received re “Carplus” - a community car club.
ANY OTHER BUSINESS
Despite the clerk having contacted County Lighting, the lights at Wharton’s Farm estate path and St. James Close (light 21) had still not been repaired. The clerk to again contact Lighting Dept.
Cllr. Elrington said that the street sign had still not been straightened.
Cllr. Outhwaite felt that the PC should write to the Highways Agency, copies to Cllr. Heseltine and Chief Constable Della Cannings, asking what arrangements had been made for traffic when work began on the A66. The work was likely to take several years and it was feared that on past experience, the village would become a rat run.
Arrangements should be in place for any emergency routing of vehicles.
DATE OF NEXT MEEMTING
It was agreed that the next meeting be held on Wednesday,16th November, at 7.30.p.m. - in the canteen if Cllr. Hutchinson came back with a favourable answer
There being no other business, the meeting closed at 8.45p.m.
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