Conditions of Hire

1. Supervision
The HIRER is responsible for supervision of the premises, the fabric and the contents; their care, safety from damage however slight, or change of any sort and the behaviour of all persons using the premises whatever their capacity. Any damage is to be reported as soon as possible to the Chairman, Mr John Little, 11 Silver Street, Reeth, DL11 6SP, (01748) 884759.
2. Parking
The HIRER is responsible for the proper supervision of car parking arrangements so as to avoid parking on double yellow lines, obstructing the highway or obstructing the adjoining premises belonging to Reeth Garage.
3. Use of Premises
The HIRER shall not use the premises for any purpose other than that described in the hiring agreement. The HIRER shall not sub-hire or use the premises, or allow them to be used for any unlawful purpose or in any unlawful way. The HIRER shall not do anything or bring onto the premises anything that may endanger the premises or render invalid any insurance policies in respect thereof. Alcohol is not to be consumed on the premises without written permission.
4. Licences
The HIRER shall be responsible for obtaining such licences as may be needed whether for the sale or supply of intoxicating liquor, from the Performing Rights Society, from Phonographic Performance Ltd or others and for the observance of the same.
Public Entertainment Licence - The Hall is the holder of a Public Entertainment Licence issued under the Local Government (Miscellaneous Provisions) Act 1982 for public music or dancing between the hours of 7.00pm and 1.00am. Permitted numbers are: seated 120; dancing 120; maximum 120. Any Hiring of the Hall under the provisions of that licence will be subject to additional special conditions.
5. Gaming, Betting and Lotteries
The HIRER shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.
6. Public Safety Compliance
The HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates' Courts or others, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.
7. Health and Hygiene
The HIRER shall, if preparing, serving or selling food observe all relevant food health and hygiene legislation and regulations ensuring that the kitchen and cooker are properly cleaned after use and that any unused foods are properly removed from the fridge and the kitchen. The HIRER is responsible for providing tea towels and table linen.
8. Electrical Appliance Safety
The HIRER shall ensure that any electrical appliances brought to the premises and used there shall be safe and in good working order, and used in a safe manner. Where a residual circuit breaker is provided under terms of the PEL or CPL the HIRER must make use of it in the interests of public safety. The HIRER is to ensure that all lights and power sockets are switched off after use.
9. Indemnity
The HIRER shall compensate the Committee for the cost of repair of any damage to any part of the property including the attached land and the contents of the buildings which may occur during the period of hiring as a result of the hiring.
The HIRER shall be responsible for making arrangements to insure against any third party claims which may lie against him or her (or the organisation if acting as a representative) whilst using the Hall. The Hall is insured against any claims arising out of its own negligence.
10. Accidents and Dangerous Occurrences
The HIRER must report all accidents involving injury to the public to a member of the Management Committee as soon as possible. Any failure of equipment, either that belonging to the Hall or brought in by the HIRER must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the Local Authority. The Hall Secretary will give assistance in completing this form. This is in accordance with the 'Executive Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995'.
11. Animals
The HIRER shall ensure that with the exception of guide dogs, no animals or birds are brought into the Hall, other than for a special event agreed in writing by the Committee. No animals whatsoever are to enter the kitchen at any time.
12. Compliance with The Children Act
The HIRER shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and that only fit and proper persons have access to the children.
13. Fly Posting
The HIRER shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the Hall, and shall compensate the Committee accordingly against all action, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the local authority.
14. Sale of Goods
The HIRER shall, if selling goods on the premises, comply with fair trading laws and any code of practice used in connection with such sales. In particular, the HIRER shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organiser's name and address, and that any discounts offered are based only on manufacturer's recommended retail prices.
15. Cancellation
If the HIRER wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Committee.
The Committee reserves the right to cancel any hiring in the event of the Hall being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election, in which case the HIRER shall be entitled to a refund of any deposit already paid.
16. Unfit for Use
In the event of the Hall or any part thereof being rendered unfit for the use for which it has been hired, the Committee shall not be liable to the HIRER for any resulting loss or damage whatsoever. This is the HIRER's responsibility.
17. Refusal of Booking
The Committee reserve the right to refuse a booking without notice or to cancel this hiring agreement at any time before or during the term of the agreement upon giving seven days notice in writing to the HIRER.
The HIRER shall be entitled upon such notice to reimbursement of such monies, including the deposit or a proportion of the same as have been paid by the HIRER to the Committee, but the Committee shall not be liable to make any further payment to the HIRER.
Any breach of these conditions will entitle the Committee to cancel any booking with immediate effect and the HIRER to forfeit any fees paid. Additional conditions, deposits and/or fees may be required before any further bookings from that HIRER are considered.
18. End of Hire
The HIRER shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured, unless directed otherwise, and any contents temporarily removed from their usual positions properly replaced, otherwise the Committee shall be at liberty to make an additional charge.
19. Noise
The HIRER shall ensure that the minimum amount of noise is made on arrival and departure.
20. Use of Hall
The use of the Hall does not in any way entitle the HIRER to alter in any way the fabric or decoration of the Hall without the written agreement of the Management Committee.