Minutes of the 2006 AGM

Sedgefield Mags AGM 22/5/2006


¨Members Present – John Davison (chair), Michael Colledge (Sec), Paul Armes, Keith Armes, Dennis Clark, Eddie Buist, Mark Colledge, Lee Armes & Jimmy Colledge.

¨Apologies of Absence – Paul Davison & Martin Davison

¨ Chairman’s Annual Address – John issued his annual address to members at the meeting, commented on how the club have had a good season post Jimmy and Harry. John had been concerned this time last year as to which direction the club might take with a near new committee, John thanked everyone who has stepped in to make a smooth transfer over. John commented that this season has felt more of a team effort than one individual being put upon. The club itself has evolved and expanded with the successful presentation to Alan Shearer towards the end of the season, the club had conducted a ground tour and visit to the sports bar which had been highly successful and the club enters teams for the events at Shearers Bar on a regular basis. John also gave thanks in the meeting to Michael for what he thought was one of our biggest success of the year and that was the continued development and improvement of the Sedgefield Mags web site. During the address comment was made from the floor by Michael who noted that a lot of the new committee this season had not realised how much work had been undertaken by the previous committee and sentiment that was reflected by all. Jimmy also made comment on how he thought the club had made a “seamless transition” which had not impacted upon the members.

¨Minutes of last ordinary Meeting – accepted as a true record

¨Matters Arising – No matters arising from previous meeting.

¨Monthly statement of Accounts – Report given to meeting, club continue to show a healthy balance, a slight loss was made by the Shearer bus of £12.50. The chairman expressed his thanks to Keith for his hard work this season as treasurer.

¨ Minutes of last AGM – Read and passed as a true record.

¨ Matters arising from last AGM – No matters arising from previous AGM that would not be dealt with in the agenda for the meeting.

¨ Annual statement of accounts – The accounts for this season show a deficit of £183 but this loss also includes payouts from the previous season so in fact for this season the club has broke even.

¨ Election of officers – All jobs upon the committee were up for re-election including the post of chairman. The chairman’s post is the only post which is held on a 2 year basis and should have been re-elected last year but due to Jimmy and Harry stepping down it was felt continuity would be needed and therefore a 3rd year was given to the post for that period of office only. All officers were returned into post with out opposition.

¨ Honoraria for Officers – A slight increase was made in payments last season and it was felt that no further rise is needed at this time. All payments to be made to the appropriate officer at the 1st meeting of the new season.

¨ Membership – Membership of the club was down on the previous year, a total of 69 members were paid up this season. The reduction was put down to a number of members from the Trimdon area who had not renewed membership for the season.
Registration – Will be open from the 1st home game of the season.
Subscriptions – Currently stand at £5 new member (£2 child) and £2 for a renewal – all subscriptions to remain the same for the forthcoming season.
Members Draw – Drawn by Lee, winner number 186 Peter Caruthers – member not present at meeting.

¨ Travel
Pick up Points – Currently the bus picks up at Sedgefield, Fishburn, Trimdon, Coxhoe and Bowburn – all pick up points are to remain the same for next season. The current deal that the club has with Joe Waters is to remain in place for the start of the season and will be reviewed at the October meeting.
Departure Times – The bus currently departs Sedgefield at 12.55pm for a 3pm kick off and 5.55pm for a 7.45pm kick off – these times are to remain the same.
Cost of Hire and Bus Fares – John and Keith have both been in touch with Jean and Chris requesting a price of hire for next season, as of the meeting there had been no word from the coach company on the price although an increase will happened next season we have been informed. Therefore due to no concrete pricing for next season the meeting could not set bus fare prices for next season, members of the committee will hold a meeting during the summer to set bus fares before the start of the season.
Arrangements for Cup Games – At the January meeting it was agreed to hold a review of these arrangements at the AGM. The meeting was informed that of the 3 cup games Newcastle had played at home this season the bus had made a loss of £219.50, after lengthy discussions and looking at which buses made significant losses at was decided that the club will no longer run a bus to the following cup compitions – Inter Toto, UEFA and League Cup, the club will however continue to run a bus to all home FA Cup games.
Free Travel Pass – Michael brought an idea to the meeting to hold a raffle at the start of the season where the winner will receive free bus travel to home games for the rest of the season. After discussion the idea was slightly tweaked and the club will run a “Golden Ticket” raffle at the start of next season. The Golden Ticket raffle will be held under the following conditions – The club will inform members that tickets will be made available at a cost of £2 per ticket. Tickets will be sold on the 2nd and 3rd buses of the season. The winner will receive 15 “golden tickets”. These tickets can be exchanged for free bus travel redeemable only in the season that they are won. The draw will take place on the 4th bus of the season. Tickets are transferable.

¨ Telegraph Fantasy League – Paul gave a report to the meeting that the club had finished in the top 29,000
World Cup Fantasy League – As winner of the fantasy league Lee Armes will be manager for the world cup fantasy league.


¨ Mystic Mag – Results given to the meeting from Paul, the winner with 138 points was Jimmy Colledge and runner up Mark Colledge with 136 points. Winner received £50 and runner up £10.
Next Season – Paul has agreed to run the Mystic Mag next season and the format will remain the same.

¨ Premier League Sweep – John thanked Dennis for his hard work in the running of the sweep this season, all winners have now been paid out.
Next Season – Dennis has agreed to continue the premier sweep for next season, mentioned at meeting about reverting back to the old winnings system of £60 at the end of season only – meeting agreed to continue with current format of £30 at Christmas and £30 end of season.

¨ Player of the Season – Michael gave report to meeting, the new format for this season appears to have worked well, where each member at the monthly meeting nominates a player of the month and a runner up, the winner receives 3 points and runner up 1. This season Sedgefield Mags voted Shay Given as their player of the season with 64 points 2nd was Scott Parker with 44 points. Michael pointed out that Alan Shearer was only given 1 point all season.
Award – As with current proceedings a vote was held to see if Sedgefield Mags should make an award to the winning player. Vote Yes 9 No 0. Michael will contact Newcastle and make a request that the club presents Shay Given with a Player of the Year award early next season.
Next Season – Due to the success of the new player of the season format this season, it was decided to continue this format next season, however Michael will run a poll on the web site each month, the winner of the web site vote will receive 3 points and the runner up 1 point these points will go towards the points from the meeting.

¨Sedgefield Mags Fantasy League – Thanks given to Keith for his continued hard work running the fantasy league. Report given to meeting Manager of the month was Kath Devine with 157 points. The wooden spoon went to Eddie and Kathryn (again!) with a score of 39 points. Final league tables were presented to the meeting Lee Armes was winner with 1687, 2nd was Kath Devine with 1656. Lee almost blew it with Kath closing the gap on the last month of the season by 61 points. With Lee’s win earlier in the season in the League Cup he becomes the 1st person to do the double.
Next Season – Keith has agreed to run the fantasy league next season on the same format.

¨ World cup predict-a-score – Paul will still accept entries up until the start of the tournament. So far he has received 22 entries.

¨ Date of Next Meeting – There will be no August meeting, next meeting will be September 4th 2006, 8pm, Nags Head, Sedgefield.

A.O.B.

1/ Keith brought to attention that he will be in hospital some time in October or November and fore warned the club that his duties over this time might not be done as quickly as usual, but will be concluded in time.

2/ Venue – The club endured a change of Venue mid –season, all members present commented on how welcome we have been made to feel by Neil and Julie, only 1 member has passed comment on the change of venue, although a look through the records show that same member has only attend 1 meeting in the past 18 months – Venue to remain the same.

3/ Shearer Presentation Pictures – Michael has yet to download the pictures and send to the 4 members present, however he ensured the meeting it will be done ASAP.

4/ Contact Cards – Michael brought to the meeting the idea of giving each member next season a new contact card with committee members telephone numbers on – as the club are aware of members continuing to contact old committee members. On the reverse of cards will be departure times for the bus. The 4 committee members whose name will appear on the card in agreement to have their mobile telephone numbers displayed.

5/ Spare Ticket Co-Ordinator – Michael brought to the meeting the idea of the club having a spare ticket co-ordinator. The club would advertise the member who will run this scheme with the idea being that should anybody have a spare ticket or anybody looking for a ticket they will be contacting 1 person who would then know if there were any spares and who needed them – there have been times last season where different members have being looking for a ticket unsuccessfully only to find out on the bus that somebody had a spare. Meeting felt that this could be a good idea; John and Michael will both co-ordinator is idea.

End of Meeting.