Constitution - Club rules & regulations

CLUB RULES & REGULATIONS 2001

Swindon Kings Wheelchair basketball club

This document serves as the Rules and Regulations for Swindon Kings WBC.

1 Club name
The club shall be called Swindon Kings Wheelchair Basketball Club, hereinafter referred to as The Club or The Kings WBC

2.Mission Statement

The Kings WBC aim to offer social and competitive basketball opportunities to wheelchair and able bodied basketball players in Swindon and the surrounding area. We intend to be a sustainable wheelchair club.

3. Object
The relief of persons with disabilities through the provision of a wheelchair basketball club.

4.Club Policy
To achieve our Mission Statement we have the following Objectives:

To be a successful wheelchair club, measured by the number of full members and casual users.

To be a well known club in Swindon, measured by regular publicity and media coverage.

To provide opportunities for juniors and seniors, both male and female.

To attract new participants to the game.

To encourage individuals, and help them achieve their potential therefore improving their quality of life.

To raise the profile of wheelchair basketball by running public displays, demonstrations & coaching sessions.

In the short term to run a team competing at appropriate Local and Regional level.

To encourage the development of qualified wheelchair basketball coaches and officials.

To foster links with the local Basketball Club.

5.Club Management

From 22/11/01 the Club shall be managed by a Committee consisting of a Chairperson, Secretary, Treasurer, Coach and Publicity Officer.

The Club Management , duly elected, from 22/11/01 to 31/03/03 comprises Gladys Barr(Chair), Susan Turner/ Richard Fuller (Secretary), Stewart Elliott (Treasurer/ Coach), Mark Williams( Publicity Officer). In the absence of the Chair the Treasurer shall act as Vice Chair.

The Committee will make strategic and operational decisions, and may do so without reference to the membership, but always considering the best interests of the Club and individuals that may be affected by such decisions.
The Committee have agreed the initial change to the Rules and Regulations, as agreed at the meeting on 22/11/01. Thereafter any alterations are as set out in Section 8.
The Committee shall be empowered to co-opt any other Club members, as felt appropriate. The member will only retain office until the next AGM but shall be eligible for re-election.
Members may be asked to take on specific roles as designated by the Club Management from time to time.
The Committee shall raise funds through available sources and shall invite and receive contributions from any person(s) by way of subscriptions, and otherwise, provided that the Club shall not undertake permanent trading activities in raising the funds.

6 Membership

The Club shall consist of the Committee and members.
Membership fees shall be set by the Committee and detailed in the Rules and Regulations of the Club.
The Club is open to disabled and able bodied people.
Members are expected to accept and abide by the current Rules and Regulations of the Club and by the rules and eligibility as defined and held by the GBWBA.

7 Fees & Subscriptions
The Kings WBC recognise that we are still in an introductory stage of our development and continue to feel that articipants must be allowed to participate in the game at little, or no cost. Fees are subject to change with one month's notice. As at 22/11/01 the following rates apply:
Members pay £2.50 per session

8. Meetings

8a) Committee Meetings

Committee meetings are held on a regular basis and input is welcomed from members, although they cannot vote. Club meetings will be held at the request of management, or members, for specific matters for discussion.
Minutes shall be kept of all meetings which shall be available to all Club members at the AGM.
Three Committee members shall constitute a quorum at Committee meetings

8b). Annual General Meeting

The AGM shall be held annually in April and all members shall be invited. All members shall be notified at least 14 days in advance and members are entitled to vote.

All Committee members shall be elected at the AGM each year. Officers may stand for re-election. In the event of more than one candidate standing for a position, a vote by secret ballet will take place. A member may hold more than one post at a time but shall only receive one vote at committee meetings.

30% of the membership shall constitute a quorum.
In the event of any tied voting situation the Chair shall have the casting vote.

Notice of any proposed alterations to the Rules and Regulations or any other motion to be submitted at the meeting, shall be given in writing to the Secretary at least 21 days before the AGM. A copy of the proposed alterations shall be circulated to all members 14 days before the meeting and a two thirds majority or more will carry the proposed alterations.

Emergency motions must be received in writing by the Secretary at least 24 hours before an A.G.M.

The A.G.M’s agenda will be
1. Chairperson’s report
2. Secretary’s report
3. Treasurer’s report
4. Election of Committee members
5. Fixing membership fees
6. Any other Business notified to the Secretary
7. Any other Business at Chair’s discretion.

Minutes shall be taken and distributed to all members.

8c) Special General Meeting (SGM)

An SGM may be called by the Committee to deal with urgent matters of importance that cannot wait until the AGM. This may involve major Rule changes.

An SGM must be supported by the majority of Committee members.

A minimum of 10 days notice must be given to members of the calling of a SGM and only business for which the meeting was convened may be discussed at the SGM.

9 Finance

9.1 Accounts

The Treasurer shall keep proper accounts regarding all monies received and expended by the Club. A record of accounts shall be made available to all Club members at the AGM and at any other time on request to the Treasurer.

Accounts will be run from April 1st to March 31st of each year and may be prepared by an independent, registered accountant, at the discretion of the Club Management.

Club funds will be held at the Midland Bank and cheques shall be signed by two signatories from the Club Management.

The income of the Club shall be used solely to discharge reasonable expenses incurred by the Club and for future development.

9.2 Title to club property

Title to assets remain with the Club

In the event of the dissolution of the Club the priority will be to satisfy any debt/liabilities. Any general basketball equipment belonging to the club will be donated or sold. Wheelchair-specific items will be donated or sold to other wheelchair clubs or GBWBA at the discretion of the Management. Cash will be donated to a Charity or organisation with charitable aims at the discretion of Club Management. Neither individuals in the Club, nor Club Management, may benefit directly from any such transactions. Items may be sold to Club members at the current market rate, and funds disposed of as previously mentioned.

10. Committee Members not to be personally interested.

10.1 Subject to the provisions of sub-clause (2) and (3) of this clause no member of the Committee shall acquire any interest in property belonging to the Charity (otherwise than as a trustee for the Charity) or receive remuneration or be interested (otherwise than as a trustee for the Charity) in any contract entered into by the Committee.

10.2 Any member of the committee who is a professional person may charge and be paid for all the usual professional charges for business done by him/her/or their firm when instructed by the other Committee members to act in a professional capacity on behalf of the Charity: Provided that at no time shall a majority of the Committee members benefit under this provision and that this Committee member shall withdraw from any meeting at which his/her/their firms’ instructions or remuneration is under discussion.

10.3 A qualified coach (or any future coaches/match officials who are also Committee members) may be paid reasonable remuneration for acting as coach/match officials for the Club notwithstanding the fact that he/his is a member of the Committee. Provided also that at no time shall a majority of the Committee members benefit under this provision and he/she shall absence him/herself from any Committee meeting whilst his/her terms and conditions are discussed.

11. Affiliation
The club will be affiliated to the English Basketball Association and the GB Wheelchair Basketball Association for licensing and insurance purposes. The Club will affiliate to other Leagues, Associations or organisations as the Management deem necessary.

12. Discipline
Discipline will be dealt with by the Club Management, and they will have the authority to expel members, levy fines or other penalties as appropriate. The Committee shall address any complaints raised by any Club members and will act accordingly.

13. Appeals
Members may appeal against disciplinary decisions made by Club Management and appeals will normally be considered within 14 days of such an appeal being made. Appeals will not normally be considered after 30 days following notification of the initial decision being sent to the member.

14. Child Protection Statement
The Kings have adopted the Swindon Borough Council Recreation Services Child Protection Policy and the EBBA Child Protection guidelines. The Club management understands the need for sensitivity in this regard and takes the responsibility seriously. The Club's appointed Child Protection Adviser is Gladys Barr. Coaches shall attend SBC Working with Children and Child Protection workshops.

15. Equal Opportunities Policy

The Kings have adopted the Equal Opportunities Policy of the English Basketball Association. The club is determined to promote positive role models in players, coaches, officials and administrators, regardless of background, race, ethnic origin, or disability.