Drakes Broughton Rangers FC Club Management & Constitution

Drakes Broughton Rangers Junior Football Club

Chairman :
Vice Chairman :
Treasurer :
Secretary :



Welcome to the Drakes Broughton Rangers web site

For details of our Club see our constitution as listed below

If you wish to Join Drakes Broughton Rangers Football Club as either a player (age 7 to 15 ) or as an Adult Member you can E-mail us by using the facility on this site

This site will give you details of each team with players, fixtures and results together with the club history and news

Use the headings at the left of the page to make your selection


Constitution October 2000

Drakes Broughton Rangers Football Club exists to provide children of the village of Drakes Broughton and the surrounding areas, the opportunity to play football in a structured manner.
The Club will endeavour to provide all necessary equipment (excluding football boots and shin pads), and join competitive leagues.
The Club will abide by Football Association regulations.

Membership

Membership is open to children aged 7 years to 15 years as players, and adults as coaches and team managers.

Management

The Club will be managed by a management committee consisting of:

Chairman
Vice Chairman
Secretary
Treasurer
League Manager(s)

The management committee will be elected by the casting of votes at the Annual General Meeting.
All team managers and member's parents shall be invited to the AGM to vote for the management committee.



Officers & Members duties

Chairman Chair regular meetings.
Oversee democratic voting of issues.
Guide the committee to maintain the club constitution.
Promote the Club both internally and externally to maintain the facility for current and future members.

Vice Chairman Support the Chairman in duties

Secretary Maintain club records.
Distribute information to and from relevant parties from inside and outside the club, via correspondence and media.
Maintain insurance and agreements with third parties for facilities.
Ensure F.A. rules are available

Treasurer Maintain financial records.
Oversee collection and distribution of incoming and outgoing funds.
Maintain Club bank account.

League Manager(s) Organise attendance at league meetings
Organise team managers & maintain records
Ensure teams within the league are informed of rules & regulations
Organise equipment including First Aid kit
Organise availability of playing pitches and final decision on pitch condition for training and playing.

Committee members To approve Club activities
To inform all committee members of Club activities

Team managers Organise player registration and collection of Subs
Arrange fixtures and referees
Check playing pitch is available and prepared for games
Maintain reports and records of player attendance and fees paid, and match reports including results and players used.
Liaise with League Manager for equipment and take responsibility for its use.
Team Selection
Away match transport
Liaise with players parents keeping them informed of their child's activities.
Support the club and team members of your squad.

Players Be a real team member & support your squad
Attend, on time, all training and matches as requested
Be tidy in appearance, with clean boots & kit.
Show respect towards team managers, Club officials and team members.
Abide by league rules for player registration and actions.

Parents Identify your child's team manager and effect an introduction
Inform your team manager of any special needs of your child (medication or disabilities)
Support your team and team manager








Meetings

League
The League manager will ensure that attendance is made at all necessary league meetings by a responsible team manager or committee member to represent the Club.
The attendee will report issues back to the League manager and the committee


Club
Meetings will take place every on a regular basis as required by the management committee (normally once per month during playing season)
Attendance is required at regular club meetings by the management committee and a representative of each team.



Decisions & Procedures

Decisions regarding:
Club Rules
Club colours & Logo
Activities
Equipment
Facilities
Fund raising
Administration
Purchasing

All decisions involving the activity of the Club or a team within the Club must be approved by committee.
Issues will be raised by a committee member or team manager for approval at a regular Club meeting. The issue will be voted on, by all present, and majority vote will decide.
New issues should be brought to the attention of the Club Secretary 14 days before the next Club meeting, so that they may be included on the agenda.
Emergency issues may be decided by no less than three members of the management committee, with majority vote deciding.
The Chairman shall have the casting vote.



Complaints


Any complaints from players or parents shall in the first instance be directed at the team manager who shall endeavour to resolve the issue in an amiable manner.

Escalated complaints should be directed to a member of the committee in writing, where a response will be issued in writing via the Club secretary.

Issues arising between a Club member, whilst representing the Club and a third party, must be brought to the attention of the committee, to be resolved in accordance with league and F.A. rules










Registration

Players between 7 and 15 years of age

For Club membership a registration form must be completed by the child's parent or guardian and submitted with the full registration fee to the respective Team manager. The registration will be accepted once the team manager signs acceptance of the form and passes this together with the fee to the Club secretary.

A new registration and fee will be required before the beginning of each football season and before the player takes part in any training or matches.

The player will then be registered with the Club.

The team manager is not bound to accept any registration, and registration shall be made solely at his (her) discretion.

The Team Manager will be responsible for recommending players for league registration.



Adults

All Club officers, team managers and coaches must be registered members of the Club.

Adult members of the Club should be aware that participation in the Club will not be subject to any form of remuneration.

A club registration form must be completed annually and held by the club secretary, and a registration fee may be required.

Associate membership may be applied for, and granted by the committee, which will enable the Associate Member use of the Club's facilities. Requests for use of the Club's facilities by the community shall not be unreasonably withheld.

Adult members of the Club will abide by the rules of the Club as set out in this constitution.



Team selection

Team selection is at the sole discretion of each Team Manager. Due regard should be given in the first instance to previously registered members of the Club and the opportunity to play all squad members with consideration to the particular circumstances of each match.



Deregistration

A member may be deregistered from the Club at the request of the member. The registration fee is non refundable










Exclusion


Members may be excluded from the Club if they fail to fulfil their duties detailed in this document (including parents and team managers).

Players
A verbal warning will be given on the first instance by the Team Manager, witnessed by the League Manager (must be separate parties).
A written warning will be given on the second instance, written by a member of the Committee, issued by the League Manager (must be separate parties).
An exclusion notice will be served on the third instance, written on approval of the Committee and send to the players home address.
Registration fees are non refundable.

Adults & Committee members
The same process as described for players shall apply with all warnings issued on approval of the committee and issued by the Club secretary.

Any appeal must be made in writing addressed to the Committee.



Subscriptions, Fees & Expenses


Subscriptions will be paid weekly by player members at a level set by the committee from time to time.

All moneys handled by Club officers, on behalf of the Club, must be accounted for with receipts and supporting documentation, and be forwarded to the Club treasurer no later than 8 weeks after collection, together with any receipts for incidental purchases.



Club Commitments


The Club will be responsible, via its officers, to maintain:

Records of registered players, and fees paid.
A balance sheet of accounts, which shall be audited annually.
Football Association registration
Public liability Insurance
Meeting minutes.

Documents shall be made available for public viewing at the AGM

The Club will endeavour at all times to provide:

Suitable playing equipment, including football strip, balls, nets and flags
Suitable playing facilities, pitches, changing rooms, team managers.
Competitive football matches either league, cup or friendly
Training and support for players
Social events, senior club visits and tournaments.
Club identification and team membership.




The Football Association Child Protection Policy

The Club recognises and supports the Football Association Child protection policy

The Child Protection Policy is designed to protect children from all forms of abuse.

The Club will include in it's activities the policies and procedures as set down by the Football Association Child protection policy, copies of which are available from the Club secretary.



Funding


Funds will be raised to facilitate the running and organisation of the Club by, subscription, registration fees, sponsorship and fund raising events.
Fund raising will be organised through consultation with the committee. The Club undertakes to finance all essential cost of the Club.



Presentations & Awards


An annual presentation will be held, where the following awards will be issued for each team.

Club man Support and attendance at training and matches
Most Improved Team Manager's discretion
Managers Player Team Manager's discretion
Players Player Player's vote.